Coordinator, Events (Contract)
About the role
About The Organization At Ronald McDonald House® British Columbia and Yukon, we envision a province where families stay close to their sick children. Today, 2 out of 3 Canadians live in a city or town without a children’s hospital. Our Mission is to give sick children the healing power of being together with family.
As a champion of family-centered care, we enable access to children’s hospitals by providing families with sick children accommodation, meals, and wellness programs that support their emotional and physical well-being.
Since opening our first 13-bedroom House in Vancouver in 1983, Ronald McDonald House BC & Yukon has continued to grow to meet the rising need for support. In 2014, we opened the Heather House, a 73-bedroom House on the grounds of BC Children’s Hospital, along with a Ronald McDonald Family Room inside Surrey Memorial Hospital. In 2025, we expanded once again, opening new Family Rooms at Royal Inland Hospital in Kamloops, and the University Hospital of Northern BC in Prince George, bringing comfort, care, and a place to rest to families throughout the province.
With the demand for services increasing, we are planning for even greater impact through expansion with a second House. The new Willow House is intentionally designed for comfort, connection, and wellness, and will offer families more space, more support and more ways to stay together during the toughest times. We aim to double our capacity and impact across BC and Yukon over the next five years, ensuring even more families can stay close when it matters most.
Our team is the backbone of this mission; serving families, supporting volunteers and donors, and helping spread awareness every single day.
About The Position The Events Coordinator at Ronald McDonald House BC & Yukon supports the Manager, Events in the planning and execution of the organization’s signature events as well as other events such as the donor recognition event, Impact Dinners and Light the House. This role involves coordinating logistics, managing guest and committee communications, and ensuring successful event delivery to enhance fundraising efforts.
This is a contract position from April to November 2026.
Key Responsibilities
- Assist in the planning and execution of Ronald McDonald House’s signature events, including event logistics, vendor coordination, and on-site management.
- Assist in tracking event budgets, processing vendor invoices, and managing event-related financial documentation.
- Support the Events team with administrative tasks, such as scheduling meetings, preparing reports, and maintaining event databases.
- Support the Events team with guest management and administrative work related to tracking and reporting for guest and sponsor details.
- Support the Manager, Events and event committees will event coordination and logistics.
- Coordinate silent & live auction campaigns for signature events including solicitation, tracking and recognition.
- Support in oversight of Event Storage space, including management of event supplies and inventory, as well as collaborating with other teams to ensure an organized and functional shared space.
- Manage the shared Events email inbox for general event-related inquiries.
- Support the event planning and coordination for donor recognition and stewardship events as required.
- Support the event planning and coordination for Light the House in collaboration with the Manager, Events, Philanthropy Team and Marketing & Communications.
- Perform other duties as assigned, including general office support, team collaboration, and participation in house-wide initiatives.
- Ensure that all information related to donor accounts is accurate and up to date in Raiser’s Edge; this includes regular data entry of information to Raiser’s Edge.
- Manage gifts in-kind for Signature Events including solicitation, tracking and recognition.
- Proactively build relationships with community stakeholders to advance the mission and fundraising goals of the organization.
- Conduct House tours to interested individuals and groups.
- Help with event setup and tear down.
- Attend all Ronald McDonald House signature events as well as select community events or other activations conducted for the benefit of Ronald McDonald House BC & Yukon.
Job Specific Competencies And Skills
- Alignment with the mission and values of Ronald McDonald House BC and Yukon
- Ability to represent the House with a polished, positive, and professional demeanor and attitude at all times.
- Commitment to work collaboratively in a team environment with staff, volunteers, families, donors, and the public, in the best interest of families.
- Excellent communication skills (oral and written), dealing with a range of stakeholders.
- A natural multi tasker, comfortable prioritizing and managing multiple projects and tasks simultaneously in order to meet competing deadlines.
- Solid working knowledge of fundraising software (Raiser’s Edge, Givergy, ClickBid)
- Strong administrative skills in Microsoft Office (particularly Forms and Excel), and basic Canva capabilities.
- Proactive, can-do attitude and willingness to jump in to help with other duties as required to support the team.
- Strong interpersonal and relationship building skills.
- Ability to work a flexible schedule including the occasional evenings and weekend, and occasional travel within the province.
- Must have a valid BC Driver’s License and clean driving record with access to a vehicle as needed.
Experience And Educational Requirements
- 2 years’ fund development experience, with event experience as an asset.
- University degree, diploma, or relevant work experience in a related field.
- Experience in nonprofit organizations an asset.
- A commitment to established professional AFP standards.
What We Offer
- The opportunity to make a meaningful difference for families from across BC and the Yukon.
- A flexible work environment, including a hybrid remote structure.
- A collaborative and supportive team culture committed to impact and innovation.
Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Please note: all successful candidates will be required to undergo a vulnerable sector criminal record check.
About Ronald McDonald House BC & Yukon
In Canada, 2 out of 3 families live outside a city with a specialty children's hospital and must travel for urgent medical treatment if their child becomes seriously ill.
For 40 years, Ronald McDonald House BC & Yukon has provided a place for BC & Yukon families to stay together, steps away from the children’s hospital. Because when families stay together, sick children get stronger.
At our 73-bedroom House in Vancouver, families have access to hot meals, comfortable accommodation, and carefully curated Wellness Programs such as Art Therapy, Music Therapy, Massage Therapy and more, which adds joy and a slice of normalcy back into their lives.
We also serve families at the Ronald McDonald House Family Rooms at Surrey Memorial Hospital and Royal Inland Hospital in Kamloops, a house within the hospital for families with children receiving treatment.
Ronald McDonald House BC & Yukon depends on community support to serve up to 2,000 families each year, who travel from over 220 communities across BC & Yukon.
Similar jobs you might like
Coordinator, Events (Contract)
About the role
About The Organization At Ronald McDonald House® British Columbia and Yukon, we envision a province where families stay close to their sick children. Today, 2 out of 3 Canadians live in a city or town without a children’s hospital. Our Mission is to give sick children the healing power of being together with family.
As a champion of family-centered care, we enable access to children’s hospitals by providing families with sick children accommodation, meals, and wellness programs that support their emotional and physical well-being.
Since opening our first 13-bedroom House in Vancouver in 1983, Ronald McDonald House BC & Yukon has continued to grow to meet the rising need for support. In 2014, we opened the Heather House, a 73-bedroom House on the grounds of BC Children’s Hospital, along with a Ronald McDonald Family Room inside Surrey Memorial Hospital. In 2025, we expanded once again, opening new Family Rooms at Royal Inland Hospital in Kamloops, and the University Hospital of Northern BC in Prince George, bringing comfort, care, and a place to rest to families throughout the province.
With the demand for services increasing, we are planning for even greater impact through expansion with a second House. The new Willow House is intentionally designed for comfort, connection, and wellness, and will offer families more space, more support and more ways to stay together during the toughest times. We aim to double our capacity and impact across BC and Yukon over the next five years, ensuring even more families can stay close when it matters most.
Our team is the backbone of this mission; serving families, supporting volunteers and donors, and helping spread awareness every single day.
About The Position The Events Coordinator at Ronald McDonald House BC & Yukon supports the Manager, Events in the planning and execution of the organization’s signature events as well as other events such as the donor recognition event, Impact Dinners and Light the House. This role involves coordinating logistics, managing guest and committee communications, and ensuring successful event delivery to enhance fundraising efforts.
This is a contract position from April to November 2026.
Key Responsibilities
- Assist in the planning and execution of Ronald McDonald House’s signature events, including event logistics, vendor coordination, and on-site management.
- Assist in tracking event budgets, processing vendor invoices, and managing event-related financial documentation.
- Support the Events team with administrative tasks, such as scheduling meetings, preparing reports, and maintaining event databases.
- Support the Events team with guest management and administrative work related to tracking and reporting for guest and sponsor details.
- Support the Manager, Events and event committees will event coordination and logistics.
- Coordinate silent & live auction campaigns for signature events including solicitation, tracking and recognition.
- Support in oversight of Event Storage space, including management of event supplies and inventory, as well as collaborating with other teams to ensure an organized and functional shared space.
- Manage the shared Events email inbox for general event-related inquiries.
- Support the event planning and coordination for donor recognition and stewardship events as required.
- Support the event planning and coordination for Light the House in collaboration with the Manager, Events, Philanthropy Team and Marketing & Communications.
- Perform other duties as assigned, including general office support, team collaboration, and participation in house-wide initiatives.
- Ensure that all information related to donor accounts is accurate and up to date in Raiser’s Edge; this includes regular data entry of information to Raiser’s Edge.
- Manage gifts in-kind for Signature Events including solicitation, tracking and recognition.
- Proactively build relationships with community stakeholders to advance the mission and fundraising goals of the organization.
- Conduct House tours to interested individuals and groups.
- Help with event setup and tear down.
- Attend all Ronald McDonald House signature events as well as select community events or other activations conducted for the benefit of Ronald McDonald House BC & Yukon.
Job Specific Competencies And Skills
- Alignment with the mission and values of Ronald McDonald House BC and Yukon
- Ability to represent the House with a polished, positive, and professional demeanor and attitude at all times.
- Commitment to work collaboratively in a team environment with staff, volunteers, families, donors, and the public, in the best interest of families.
- Excellent communication skills (oral and written), dealing with a range of stakeholders.
- A natural multi tasker, comfortable prioritizing and managing multiple projects and tasks simultaneously in order to meet competing deadlines.
- Solid working knowledge of fundraising software (Raiser’s Edge, Givergy, ClickBid)
- Strong administrative skills in Microsoft Office (particularly Forms and Excel), and basic Canva capabilities.
- Proactive, can-do attitude and willingness to jump in to help with other duties as required to support the team.
- Strong interpersonal and relationship building skills.
- Ability to work a flexible schedule including the occasional evenings and weekend, and occasional travel within the province.
- Must have a valid BC Driver’s License and clean driving record with access to a vehicle as needed.
Experience And Educational Requirements
- 2 years’ fund development experience, with event experience as an asset.
- University degree, diploma, or relevant work experience in a related field.
- Experience in nonprofit organizations an asset.
- A commitment to established professional AFP standards.
What We Offer
- The opportunity to make a meaningful difference for families from across BC and the Yukon.
- A flexible work environment, including a hybrid remote structure.
- A collaborative and supportive team culture committed to impact and innovation.
Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Please note: all successful candidates will be required to undergo a vulnerable sector criminal record check.
About Ronald McDonald House BC & Yukon
In Canada, 2 out of 3 families live outside a city with a specialty children's hospital and must travel for urgent medical treatment if their child becomes seriously ill.
For 40 years, Ronald McDonald House BC & Yukon has provided a place for BC & Yukon families to stay together, steps away from the children’s hospital. Because when families stay together, sick children get stronger.
At our 73-bedroom House in Vancouver, families have access to hot meals, comfortable accommodation, and carefully curated Wellness Programs such as Art Therapy, Music Therapy, Massage Therapy and more, which adds joy and a slice of normalcy back into their lives.
We also serve families at the Ronald McDonald House Family Rooms at Surrey Memorial Hospital and Royal Inland Hospital in Kamloops, a house within the hospital for families with children receiving treatment.
Ronald McDonald House BC & Yukon depends on community support to serve up to 2,000 families each year, who travel from over 220 communities across BC & Yukon.