About the job

Summary of Position

The Administrator plays a vital role in supporting the day-to-day operations of the McCormick Care Foundation. Reporting to the Executive Director, this position is responsible for donor database administration, gift processing, financial administration, event coordination, and general office support. The successful candidate will ensure the integrity of donor information, maintain compliance with Canada Revenue Agency (CRA) receipting requirements, and provide exceptional customer service while supporting the Foundation's fundraising and operational activities.

This is a full-time, onsite position based on a four-day work week.

Accountability Objective

Ensure the accurate and timely processing of all charitable donations while maintaining compliance with Canada Revenue Agency (CRA) receipting requirements. Maintain the integrity, accuracy, and confidentiality of the Foundation's donor database and financial records. Provide efficient administrative and operational support to the Executive Director and Foundation office. Coordinate administrative activities related to fundraising events, sponsorships, donor stewardship, and financial reporting. Deliver exceptional customer service to donors, sponsors, volunteers, and community stakeholders. Support the Foundation's financial administration through accurate processing, record management, and documentation. Maintain organized filing, records management, and document retention practices in accordance with organizational policies. Foster continuous improvement by identifying opportunities to enhance administrative processes, efficiency, and data quality. Contribute to the successful planning and execution of Foundation events and initiatives. Uphold the values, policies, confidentiality standards, and professional expectations of the McCormick Care Foundation while supporting its mission to advance excellence in care.

Background/Qualifications

Postsecondary education in Business Administration, Office Administration, Fundraising, Accounting, or a related field, or an equivalent combination of education and experience. Minimum two years of administrative experience, preferably within the charitable or not- for-profit sector. Experience working with Blackbaud donor database systems is considered an asset. Experience processing financial transactions with exceptional attention to detail. Excellent organizational and time management skills with the ability to manage multiple priorities. Strong written and verbal communication skills. Demonstrated commitment to confidentiality and professional ethics. Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook. Ability to use tact and diplomacy to deal positively with residents, visitors and the public is essential. Ability to work with senior leadership, volunteers, residents, clients, families and all staff members in a consistent, professional, mature and sensitive manner.

Core Competencies

Communication. Definition: Clearly conveys information to a variety of audiences using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respect. Energy & Stress. Definition: Consistently demonstrates high level of initiative, infectious to the surrounding environment, and preserves effectiveness, drive and focus for extended periods of time, while maintaining composure in highly stressful or adverse situations. Team Work. Definition: Promotes cooperation and commitment with the team towards the attainment of common goals. Gets others motivated about and committed to furthering the organization’s objectives. Promotes collaborative interdepartmental relationships. Quality Orientation. Definition: Completes tasks keeping in mind all aspects involved regardless of magnitude, checks tasks and processes while having attention to details. Follows occupational health and safety regulations as per homes policies and procedure. Problem Solving. Definition: Demonstrates the ability to problem solve difficult and challenging situations in collaboration with members of the team. Time Management/Accountability/ Dependability. Definition: takes personal responsibility for the quality and timeliness of work and achieves results with minimal oversight, including following guidelines, standards regulations and principles. Effective use of time in order to accomplish tasks. Ethics and Integrity. Definition: earns the trust and respect of others through consistent honesty and professionalism in all interactions. Diplomatically handles challenging or tense interpersonal situations Working Conditions:

• Full-time, onsite position. Four-day work week. Occasional evening or weekend work will be required to support Foundation fundraising events. Ability to lift and move event materials up to approximately 25 lbs as required.

What We Offer

Competitive salary ranging from $30,000 to $40,000, commensurate with experience, plus comprehensive group benefits. Three weeks of paid vacation. A supportive culture embodying our values of Accountability, Collaboration, Compassion, Excellence, and Respect. Work Location: McCormick Care Foundation, 2022 Kains Rd., London, ON.

Application deadline August 10, 2026.