Administrative Assistant
About the role
##Job Posting Detail
Position ID
2026-0010
Position Title
Administrative Assistant
Application Deadline
4/2/2026
The AMA is recruiting for the position of Administrative Assistant. As a member of the Representation & Negotiations team, the Administrative Assistant will play a critical role in ensuring that AMA initiatives are supported with comprehensive administrative support to the Representation and Negotiations team.
Who are we?
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.
###Why work for the AMA?
At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. As part of our employee experience, we provide a competitive compensation package, benefits, work-life balance and development opportunities.
The AMA has a hybrid work environment. The successful candidate will be based out of our Edmonton or Calgary office and will have the opportunity to work from home but will be required to go into the office or attend in person when required. Infrequent travel within Alberta to attend in-person meetings may be required.
Team Overview
The AMA’s Representation and Negotiations Branch lead the Association’s efforts to represent and advocate for physicians through strategic negotiation, engagement, and relationship management. The branch is responsible for the full spectrum of physician representation and negotiations across Alberta’s health system.
###Position Overview
The Administrative Assistant provides comprehensive administrative support primarily to the EVP Representation & Negotiations and other team members as required. This role is responsible for meeting support, calendar and email management, document preparation, records management, and expense report preparation.
Key Responsibilities:
- Provide proactive and comprehensive administrative support to EVP, other team members if required. Supports Representation and Negotiations initiatives.
- Schedule and prepare for meetings. This includes drafting agendas and other meeting materials, room/technology setup, minutes, and follow-ups.
- Manage frequently changing calendars; prioritize requests and resolve schedule conflicts.
- Monitor shared email inboxes, triage inquiries, and draft routine responses.
- Prepare, submit, and reconcile expense reports ensuring accuracy in accordance with AMA policy.
- Draft, format, and proofread correspondence, presentations, reports, and spreadsheets.
- Maintain organized records ensuring confidentiality.
- Coordinate travel arrangements including itineraries and bookings.
- Support departmental and organizational administrative processes.
- Identify opportunities to streamline processes and improve administrative workflows.
###Education and Experience
- 2 years post-secondary diploma
- Graduate of a recognized business or secretarial college
- Minimum of four (4) years of experience of which at least two have been at a senior secretarial or administrative level.
- Thorough working knowledge of Microsoft Office.
###Skills
- Above average communication skills, both written and verbal
- Focus on accuracy, attention to detail, quality service
- Flexible and adaptable, able to work within a changing environment
- Able to communicate in a way appropriate to the environment, demonstrating professionalism and maintaining confidentiality when required
- Strong organizational skills
- Strong interpersonal skills
- Able to work independently and as part of a team
- Able to exercise sound judgment and take initiative, using knowledge of day-to-day operations, key priorities and urgency of issues
How to apply:
To apply, please submit acover letterandrésuméthrough our application system on our careers page in confidence. This role will remain open until 11:59pm on April 2, 2026.Please note that only applications received through our online tool will be accepted.
We thank all applicants for their interest in joining our team, please note that only those selected for an interview will be contacted. The successful candidate will be required to complete all applicable background checks (which may include criminal, identity, educational and/or credit) and professional reference checks satisfactory to the AMA.
The salary for this role is between $54,092 - $70,319 per annum.
Not the right fit? Search for Administrative Assistant jobs in Edmonton, AB
About Alberta Medical Association (AMA)
For over 100 years, the Alberta Medical Association (AMA) has advocated for high-quality health care.
Founded in the same year as the province, the Alberta Medical Association (AMA) now represents about 95% of Alberta's practicing physicians as well as resident physicians and medical students.
Alberta's physicians and the Alberta Medical Association (AMA) are committed to Patients First®.
The Alberta Medical Association (AMA) is proud to be part of the Canadian Medical Association (CMA).
Both the AMA and Canadian Medical Association (CMA) are member-driven organizations that advocate for our physician members at every stage of their careers.
The CMA's mission is to provide leadership for physicians and to promote the highest standard of health and health care for Canadians.
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Administrative Assistant
About the role
##Job Posting Detail
Position ID
2026-0010
Position Title
Administrative Assistant
Application Deadline
4/2/2026
The AMA is recruiting for the position of Administrative Assistant. As a member of the Representation & Negotiations team, the Administrative Assistant will play a critical role in ensuring that AMA initiatives are supported with comprehensive administrative support to the Representation and Negotiations team.
Who are we?
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.
###Why work for the AMA?
At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. As part of our employee experience, we provide a competitive compensation package, benefits, work-life balance and development opportunities.
The AMA has a hybrid work environment. The successful candidate will be based out of our Edmonton or Calgary office and will have the opportunity to work from home but will be required to go into the office or attend in person when required. Infrequent travel within Alberta to attend in-person meetings may be required.
Team Overview
The AMA’s Representation and Negotiations Branch lead the Association’s efforts to represent and advocate for physicians through strategic negotiation, engagement, and relationship management. The branch is responsible for the full spectrum of physician representation and negotiations across Alberta’s health system.
###Position Overview
The Administrative Assistant provides comprehensive administrative support primarily to the EVP Representation & Negotiations and other team members as required. This role is responsible for meeting support, calendar and email management, document preparation, records management, and expense report preparation.
Key Responsibilities:
- Provide proactive and comprehensive administrative support to EVP, other team members if required. Supports Representation and Negotiations initiatives.
- Schedule and prepare for meetings. This includes drafting agendas and other meeting materials, room/technology setup, minutes, and follow-ups.
- Manage frequently changing calendars; prioritize requests and resolve schedule conflicts.
- Monitor shared email inboxes, triage inquiries, and draft routine responses.
- Prepare, submit, and reconcile expense reports ensuring accuracy in accordance with AMA policy.
- Draft, format, and proofread correspondence, presentations, reports, and spreadsheets.
- Maintain organized records ensuring confidentiality.
- Coordinate travel arrangements including itineraries and bookings.
- Support departmental and organizational administrative processes.
- Identify opportunities to streamline processes and improve administrative workflows.
###Education and Experience
- 2 years post-secondary diploma
- Graduate of a recognized business or secretarial college
- Minimum of four (4) years of experience of which at least two have been at a senior secretarial or administrative level.
- Thorough working knowledge of Microsoft Office.
###Skills
- Above average communication skills, both written and verbal
- Focus on accuracy, attention to detail, quality service
- Flexible and adaptable, able to work within a changing environment
- Able to communicate in a way appropriate to the environment, demonstrating professionalism and maintaining confidentiality when required
- Strong organizational skills
- Strong interpersonal skills
- Able to work independently and as part of a team
- Able to exercise sound judgment and take initiative, using knowledge of day-to-day operations, key priorities and urgency of issues
How to apply:
To apply, please submit acover letterandrésuméthrough our application system on our careers page in confidence. This role will remain open until 11:59pm on April 2, 2026.Please note that only applications received through our online tool will be accepted.
We thank all applicants for their interest in joining our team, please note that only those selected for an interview will be contacted. The successful candidate will be required to complete all applicable background checks (which may include criminal, identity, educational and/or credit) and professional reference checks satisfactory to the AMA.
The salary for this role is between $54,092 - $70,319 per annum.
Not the right fit? Search for Administrative Assistant jobs in Edmonton, AB
About Alberta Medical Association (AMA)
For over 100 years, the Alberta Medical Association (AMA) has advocated for high-quality health care.
Founded in the same year as the province, the Alberta Medical Association (AMA) now represents about 95% of Alberta's practicing physicians as well as resident physicians and medical students.
Alberta's physicians and the Alberta Medical Association (AMA) are committed to Patients First®.
The Alberta Medical Association (AMA) is proud to be part of the Canadian Medical Association (CMA).
Both the AMA and Canadian Medical Association (CMA) are member-driven organizations that advocate for our physician members at every stage of their careers.
The CMA's mission is to provide leadership for physicians and to promote the highest standard of health and health care for Canadians.