8 month contract + extension/conversion Fully on-site in Toronto Pay: $22-24/hr T4

Must Haves

1-3+ years of experience in an Executive Assistant, Office Manager, Receptionist, or similar administrative support role. Strong communication skills paired with excellent time management, multitasking and decision making skills. Strong office administration experience, including vendor coordination, office supply management, invoice processing, mail and courier services, and office event planning. Exceptional organizational and time management skills, with the ability to manage multiple competing priorities and last-minute requests. Strong written and verbal communication skills with the ability to interact professionally with executives, employees, vendors, and visitors. Experience handling confidential and sensitive information with a high level of discretion. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Ability to work independently, take initiative, and provide a high level of customer service in a fast-paced environment.

Nice to Haves

Experience supporting multiple executives simultaneously. Previous experience managing office security systems, access cards, or facility-related processes. Experience supporting senior executives with complex calendar management, meeting coordination, travel arrangements, and expense reporting. Experience coordinating large internal communications, including company-wide email announcements and updates. Background in event planning, including corporate functions, team events, and executive meetings. Experience managing both business-related and personal assistant responsibilities. Valid driver's license and willingness to run occasional errands as needed.

Job Description

Insight Global is hiring for an Receptionist/Executive Assistant to support a busy executive team while ensuring the day-to-day operations of a professional office environment run smoothly. This individual will serve as the first point of contact for visitors, maintain office facilities and supplies, coordinate vendors, manage incoming calls, oversee mail and courier services, process invoices, and assist employees with general office inquiries.

In addition to office management responsibilities, this person will provide high-level executive support through extensive calendar management, meeting coordination, travel booking, expense reconciliation, document preparation, and confidential administrative support. The role requires strong attention to detail, exceptional organizational skills, and the ability to manage changing priorities while supporting multiple stakeholders.

The successful candidate will also coordinate office events, team lunches, company communications, and various administrative projects. This role requires a proactive, service-oriented professional who is comfortable handling both routine administrative duties and complex executive support responsibilities. Flexibility, discretion, and the ability to adapt quickly to urgent requests are essential for success in this position.

We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.