Number of Positions: 1

Job Type: Management and Administration

Department: PUBLIC WORKS & ENGINEERING

Division: Facilities Operations & Mainte

Hourly Rate: Step 1: $28.25 per hour

Step 2: $29.93 per hour

Step 3: $31.59 per hour

Step 4: $33.26 per hour

Job Status and Duration: Part Time (PT), Temporary (T), vacancy for 6.00 months

Hours of Work: 24 hour workweek

Location: West Tower

Closing Date: 03/23/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address

Primary Function

Reporting to the Manager, Facilities Maintenance. Clerks are responsible for the compiling and preparation a variety of reports, correspondence, spreadsheets, charts, graphs, invoices, purchase requisitions, purchase orders and bid documents.

• Maintain, update, archive Departmental and Corporate Contracts as well as assist in the administration of these contracts.
• Review statement of accounts and review, verify and process invoices.
• Update and maintain the Facility Maintenance Database (FMD) for citywide facility maintenance contracts.
• Liaise with applicable departments regarding changes and enquiries regarding contracts and invoices.
• Maintain WSIB Clearance Certificates and Insurance Certificates.
• Update monthly Service Contracts key performance indicators.
• Generate and review PeopleSoft Financial Reports, PO Balance, Requisitions Entry and Purchase Order and Invoice Inquiry.
• Review and update vendor monthly reports
• Provide administration support of current budget for Department’s Section.
• Responsible for MasterCard reconciliation and submission.
• Assist in arranging for co-op students.
• Track training/courses for full time staff.
• Respond to inquiries from internal and external clients.
• Provide administrative support in meetings and within the work team.
• Prepares outgoing mail for post office or courier, receives, sorts and distributes incoming mail.
• Performs other similar and related duties as assigned.

Selection Criteria

Education

• Completion of Grade 12 or equivalent.

Experience

• Over one (1) year, up to and including two (2) years office/contract administration experience.

Other Skills And Assets

• Good mathematical ability and organizational skills.
• Ability to type 40 w.p.m.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Knowledge of MS Office (Outlook, Word, Excel and PowerPoint) and Peoplesoft financial systems is essential.
• Able to work independently and as part of a team.

Additional Information

• Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by 03/23/2026 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

The City of Brampton requires all applicants to have a valid Criminal Record and Judicial Matters Check (Level 2) or a Vulnerable Sector Check (if 18 years of age or older) issued from their local police department, dated within the last six (6) months. All checks must indicate for the purpose of employment.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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