Do you want to be part of a team that makes a difference by building amazing rental communities across Canada? A high performing team that focuses on learning and development and giving back to local communities? Consider joining our dynamic team at Traine Construction & Development and Mainline Living Property Management as a People & Culture Coordinator !

As a People & Culture Coordinator, you'll play a key part in supporting our people programs and contributing to a positive employee experience across the organization. This role is a hybrid support role responsible for coordinating and administering People & Culture programs and providing administrative support to the People & Culture Manager. Approximately 70% of this role supports People & Culture activities and 30% supports office administration and general administrative functions. This role focuses on coordination, execution, documentation, tracking, and employee support. People & Culture responsibilities are the primary focus of this role, with administrative and office support duties balanced to support overall business operations.

This is an in-office position based out of our Head Office in Kelowna, BC.

Key Responsibilities

People & Culture Support (Approx. 70%)

• Provide administrative and coordination support across People & Culture programs and initiatives.

• Act as a primary point of contact for employee inquiries related to policies, benefits, HR systems, and People & Culture programs.

• Support benefits administration, including processing changes, maintaining records, and responding to routine inquiries.

• Maintain accurate employee data, records, and documentation within the HRIS and related tracking systems.

• Serve as an HRIS superuser, managing automated notifications, templates, dashboards, system communications, and reminders.

• Generate routine reports related to benefits, training, safety, and People & Culture KPIs.

• Coordinate logistics for People & Culture events, engagement initiatives, recognition programs, and wellness activities.

• Track mandatory training, certifications, workplace health and safety documentation, incident records, and compliance logs.

• Provide administrative support for leave management, including documentation, tracking timelines, HRIS updates, and reporting.

• Support recruitment activities as needed, including candidate screening, interview scheduling, reference checks, and assessments.

• Assist with immigration administration through document tracking and renewals.

• Support People & Culture communications, audits, process improvements, meetings, agendas, action items, and special projects.

• Provide coordination support for employee perks and benefits programs (La Casa, Perkopolis).

Administrative & Office Support (Approx. 30%)

• Serve as the professional first point of contact for visitors and external partner

• Manage reception duties, greet visitors, and maintain boardrooms and shared office spaces.

• Answer and direct phone calls; manage mail, couriers, and deliveries.

• Maintain office supplies, kitchen inventory, and shared resources.

• Provide general administrative support, including document preparation, data entry, filing, and reporting.

• Support meeting coordination, internal events, and travel arrangements.

• Provide assistance to the Executive Assistant and act as coverage when required.

Qualifications and Experience

• Minimum of 2 years of combined experience in HR/People & Culture and executive administrative roles

• Experience with benefits administration, training coordination, or health & safety documentation.

• Proficient with HRIS systems and Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).

• Proficient using generative AI tools and building automated workflows and processes.

• Excellent written and verbal communication skills with strong attention to detail.

• Proven ability to handle confidential information and exercise discretion.

• Strong organizational and multitasking abilities.

• Experience in construction, property management, or development industries is an asset.

In return for your hard work and dedication, you will be rewarded with a very competitive salary (based on experience) and a full range of benefits, including:

• Robust performance bonus program

• Investment opportunities in real estate projects

• Shared win bonuses during each project

• Ranked top 10% Health and Dental plan in Canada

• Extended Health and Dental

• Professional Development and ongoing training

• Opportunities to be involved in life changing charitable projects

• Long term employment

By joining our team, you'll find yourself working amongst a group of friendly, team-oriented individuals who strive to deliver exceptional results.

Traine Construction and Development has been in business for 25 years; based in Kelowna, BC and working throughout Canada on multi-family residential construction projects for our property management division, Mainline Living, to operate. We create communities that residents are proud to live in and we are proud to operate. From Ontario to British Columbia, Traine prides itself on building excellent multi-family communities and great careers! By joining our team, you'll find yourself working amongst a group of friendly, team-oriented individuals who strive to deliver exceptional results.

Work somewhere awesome – apply now!

Salary Range: $60,000 - $70,000