Administrative Assistant (Drug Programs Policy and Strategy Branch)
Top Benefits
About the role
Apply By: Tuesday, September 16, 2025 11:59 pm EDT
Administrative Assistant (Drug Programs Policy and Strategy Branch)
Job ID:
233873
Posting status:
Open
Organization:
Ministry of Health
Division:
Health Programs and Delivery Division
City:
North York
Position(s) language:
English
Job term:
1 Permanent
Job code:
08OAD - Office Administration 08
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Ready to bring your administrative expertise to the public sector?
We are pursuing a highly organized individual to provide administrative support to the Drug Programs Policy and Strategy Branch of the Health Programs and Delivery Division.
Organized and with effective attention to detail, you are proactive and can handle multiple ongoing priorities. You will manage information flow, coordinate office and business administrative activities and plan meetings for a dynamic group of professionals. If this sounds like you, then consider this exciting opportunity.
Our Division:
The Health Programs and Delivery Division provides oversight of Ontario's health insurance plan (OHIP), public drug programs, assistive devices program, blood programs, laboratories, and diagnostic services. The division ensures operational excellence and cost-effectiveness through increased digitization, evidence-based reviews, and programmatic audits. It also collaborates with federal, provincial, and territorial partners to advance shared priorities such as COVID and non-COVID drug shortages, and the national blood program administered through Canadian Blood Services.
About the job
As our Administrative Assistant, you'll be responsible for coordinating meetings, managing correspondence, maintaining records, and supporting branch operations. Your attention to detail and organizational skills will help drive the success of our health initiatives. In this role, you will:
- Organize and log incoming and outgoing mail.
- Direct and respond to inquiries from staff.
- Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
- Coordinate travel and meeting arrangements.
- Provide financial administrative support by processing invoices and expense claims.
- Prepare human resources documents and arrange employee WIN accounts.
- Maintain files, documents and manuals, and archive records.
- Participate in projects related to the development and implementation of administrative processes and systems.
What you bring to the team
Mandatory:
- You can type 40 words per minute.
Administrative knowledge:
- You understand administrative service principles, methods and practices to provide administrative support services.
- You have knowledge of systems and procedures related to the administration and processing of human resources information, purchasing requisitions, invoices and expense claims.
- You possess the knowledge of the operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers.)
Organizational, problem-solving and analytical skills:
- You have organizational skills to determine work priorities and respond to multiple work demands with conflicting deadlines.
- You have attention to detail to review documents for accuracy and completeness.
- You have proven arithmetic skills and attention to detail to check and verify information and to provide administrative financial support.
- You can determine the appropriate format for the preparation of a variety of documents.
Computer skills:
- You are familiar with administrative, financial and human resources information systems.
- You have demonstrated knowledge of the capabilities and skill in the use of computers to utilize desktop software programs such as scheduling, word processing, database management, spreadsheet, presentation, organization chart applications and ministry specialized tracking systems to deliver on work requirements.
Communication and interpersonal skills:
- You have the written communication skills to prepare standard correspondence.
- You can gather appropriate information to respond to internal and external contacts and provide appropriate information.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
-
diversity, equity and inclusion initiatives
-
accessibility
-
Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
-
a career that can grow across ministries and job functions
-
flexible learning and developmental opportunities, including education and mentorship programs
-
many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
Additional information:
Apply by:
Tuesday, September 16, 2025 11:59 pm EDT
Position details:
- 1 English Permanent - Full Time, 5700 Yonge St, North York, Toronto Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Tuesday, September 2, 2025
Note:
- T-HL-233873/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
Administrative Assistant (Drug Programs Policy and Strategy Branch)
Top Benefits
About the role
Apply By: Tuesday, September 16, 2025 11:59 pm EDT
Administrative Assistant (Drug Programs Policy and Strategy Branch)
Job ID:
233873
Posting status:
Open
Organization:
Ministry of Health
Division:
Health Programs and Delivery Division
City:
North York
Position(s) language:
English
Job term:
1 Permanent
Job code:
08OAD - Office Administration 08
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Ready to bring your administrative expertise to the public sector?
We are pursuing a highly organized individual to provide administrative support to the Drug Programs Policy and Strategy Branch of the Health Programs and Delivery Division.
Organized and with effective attention to detail, you are proactive and can handle multiple ongoing priorities. You will manage information flow, coordinate office and business administrative activities and plan meetings for a dynamic group of professionals. If this sounds like you, then consider this exciting opportunity.
Our Division:
The Health Programs and Delivery Division provides oversight of Ontario's health insurance plan (OHIP), public drug programs, assistive devices program, blood programs, laboratories, and diagnostic services. The division ensures operational excellence and cost-effectiveness through increased digitization, evidence-based reviews, and programmatic audits. It also collaborates with federal, provincial, and territorial partners to advance shared priorities such as COVID and non-COVID drug shortages, and the national blood program administered through Canadian Blood Services.
About the job
As our Administrative Assistant, you'll be responsible for coordinating meetings, managing correspondence, maintaining records, and supporting branch operations. Your attention to detail and organizational skills will help drive the success of our health initiatives. In this role, you will:
- Organize and log incoming and outgoing mail.
- Direct and respond to inquiries from staff.
- Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
- Coordinate travel and meeting arrangements.
- Provide financial administrative support by processing invoices and expense claims.
- Prepare human resources documents and arrange employee WIN accounts.
- Maintain files, documents and manuals, and archive records.
- Participate in projects related to the development and implementation of administrative processes and systems.
What you bring to the team
Mandatory:
- You can type 40 words per minute.
Administrative knowledge:
- You understand administrative service principles, methods and practices to provide administrative support services.
- You have knowledge of systems and procedures related to the administration and processing of human resources information, purchasing requisitions, invoices and expense claims.
- You possess the knowledge of the operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers.)
Organizational, problem-solving and analytical skills:
- You have organizational skills to determine work priorities and respond to multiple work demands with conflicting deadlines.
- You have attention to detail to review documents for accuracy and completeness.
- You have proven arithmetic skills and attention to detail to check and verify information and to provide administrative financial support.
- You can determine the appropriate format for the preparation of a variety of documents.
Computer skills:
- You are familiar with administrative, financial and human resources information systems.
- You have demonstrated knowledge of the capabilities and skill in the use of computers to utilize desktop software programs such as scheduling, word processing, database management, spreadsheet, presentation, organization chart applications and ministry specialized tracking systems to deliver on work requirements.
Communication and interpersonal skills:
- You have the written communication skills to prepare standard correspondence.
- You can gather appropriate information to respond to internal and external contacts and provide appropriate information.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
-
diversity, equity and inclusion initiatives
-
accessibility
-
Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
-
a career that can grow across ministries and job functions
-
flexible learning and developmental opportunities, including education and mentorship programs
-
many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
Additional information:
Apply by:
Tuesday, September 16, 2025 11:59 pm EDT
Position details:
- 1 English Permanent - Full Time, 5700 Yonge St, North York, Toronto Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Tuesday, September 2, 2025
Note:
- T-HL-233873/25
How to apply:
-
You must apply online.
-
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
-
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
-
Read the job description to make sure you understand this job.
-
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
-
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together