Job Requisition ID:  2507

Title:  Project Coordinator

Location:  1 University Ave Suite 1700 , Toronto , ON

Department:  Real Estate

Employment status:  Full time permanent

Reason for Hire:  New Role

Please submit your application by February 18, 2026 at 4:00 pm EST.

PURPOSE OF ROLE:

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the Housing Strategy team, performing a broad range of tasks and activities in support of the delivery of projects.   

KEY FUNCTIONS

Provides support to the housing strategy team in the areas of design development and approvals, master planning, site preparation and servicing/construction and provides necessary follow-up to ensure timely completion.

• Participates in planning, servicing, and project management reviews/initiatives.
• Assists with the development and coordination of consultant selection processes.
• Assists with the direction/work of external multidisciplinary team to achieve project objectives.
• Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders to support project development objectives.
• Assists in the preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents, including evaluation of proposals.
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
• Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
• Researches and reports on industry trends, regulatory context and planning and construction legislation.

Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.

• Participates in the preparation, review and implementation of divisional and regional short and long term planning activities.
• Works with the regional/project accountant to provide necessary supporting information/documentation.
• Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.

• Assists the regional Real Estate team with due diligence
• Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale.
• Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
• Prepares Sales Abstracts/summaries for senior management approvals.

QUALIFICATIONS AND EXPERIENCE

• Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:
• engineering,
• architecture,
• urban planning,
• other construction / development related fields (surveyors, appraisals etc.).
• Minimum of three (3) to five (5) years of experience in land development, residential development, project management, and/or construction required.
• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
• Project management or contract management training and/or experience required.
• Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
• Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
• Working knowledge of Microsoft Project, AutoCAD, an asset.
• Bilingualism (English/French) required.

Compensation & Benefits:

Recruitment Range: $66,000 to $75,000* 

Benefits: Health, Dental, Vision, Vacation, Personal days, Employee and Family Assistance Program, Fitness Allowance, Pension, Incentive.  

* The recruitment range provided reflects the expected compensation for this role. Actual compensation within this range will be determined based on the successful candidate’s skills, experience, education, and other job-related factors.

Artificial intelligence tools are not used in the screening or assessment of applicants for this position. 

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.