The Details Job Title Clerk - Public Works & Transportation - Temporary

Job Number J1225-0188

Job Code 09B295

Job Category Administrative/Clerical

Location:

On-site: 701 Division Street

Bargaining Unit CUPE

Job Type Temporary

Employment Type Replacement

Number Of Positions 1

Contract Duration Up to 10 Months

Hours Of Work 35 hrs/wk

Salary $27.81 - $34.03/Hour

Date Posted December 22, 2025

Closing Date January 7, 2026

Opening Statement The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary *** Note: Pay Range is based on 2025 Rates of Pay***

**This position is a temporary position covering full-time hours for up to 10 months**

Reporting to the Supervisor, Public Works Administration this position supports various programs, services and leaders of the Engineering and Transportation departments. The Clerk will assist with all general administrative office functions requiring strong organizational and interpersonal skills to ensure positive representation of the departmental service deliveries.

Key Duties & Responsibilities Monitor, audit and process biweekly payroll and attendance

Gather and complete time entry

Monitor and greet public at building entrance

Monitor and report on capital and operating budgets, program accounting and manipulate various financial information as requested

Prepare payment certificates and associated financial reports including frequent budget monitoring via the current Financial Management System (FMS)

Coordinate the processing of departmental permits and approvals, including receipt of payments and associated accounting

Purchasing and reconciliation of Procurement Cards for department representatives

Establish and maintain manual and electronic filing systems, records management and disposal

Assist in report preparation and formatting with all required standards, including Council/Committee reports

Assist in the maintenance of records in City databases and create reports as required

Provide administrative support for procurements, including Purchase Orders, Request for Proposal (RFP), Request for Information (RFI) and construction tenders

Order supplies for department as directed

Handle public inquires by phone, email, in person and other means as needed and provide assistance in coordinating a response utilizing the Customer Relationship Management (CRM) system as required

Assist with all other areas as directed

Other duties as assigned

Qualifications, Competencies 2 year diploma in office administration or equivalent

1 year experience in office administration including basic accounting practices

Knowledge of municipal practices and familiarity with related asset management information and systems including municipal construction, infrastructure maintenance, policies, work order processing and financial reporting would be an asset

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Skills, Abilities, Work Demands Typing 40 wpm

High proficiency in Microsoft Office programs including: Word and Excel (Intermediate level) and PowerPoint

Payroll knowledge

Ability to work independently on projects and communicate potential problems with respect to scheduling or progress

Proficiency in PeopleSoft and Tower Records & Information Management (TRIM) preferred

Ability to communicate effectively and write concisely and accurately

Excellent interpersonal, organizational and customer services skills showing initiative, tact and excellent public relations skills are required

Must be a team player, self-starter and perform well in a busy office under high pressure and stressful conditions

Must obtain and maintain a satisfactory criminal record check

Closing Statement (Internal Career Opportunities) Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.

Please apply to Internal Career Opportunities at: www.cityofkingston.ca/MyCareer

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.

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