Apply By: Wednesday, November 12, 2025 11:59 pm EST

Legal Administrative Secretary

Job ID:

234414

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division

City:

Thunder Bay

Position(s) language:

English

Job term:

1 Permanent

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.

About the job

You will:

• provide a full range of administrative and secretarial services
• prepare a variety of legal documents including letters, memos, reports, presentation materials and statistical reports
• maintain Ontario and Superior Court files and prepare subpoenas
• provide reception duties by answering inquiries in-person and over the telephone
• liaise with staff in other field offices regarding prosecution matters, referring victims, responding to inquiries and explaining procedures

What you bring to the team

Mandatory requirements

• You can type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition

Legal knowledge

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Administrative skills

• You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments, etc
• You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents

Communication and interpersonal skills

You have:

• oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• interpersonal skills to work effectively as a team member with minimal supervision

Analytical, judgement and organizational skills

• You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Wednesday, November 12, 2025 11:59 pm EST

Position details:

• 1 English Permanent, 125 Brodie St N, Thunder Bay, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Legal Services

Posted on:

Tuesday, October 28, 2025

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-234414/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together