Coordinator, Elections & Protocols
Top Benefits
About the role
Position Type:
Regular Full Time (RFT)
Closing Date:
March 31, 2026
Salary/Wage Range:
$92,335.00 - $115,419.00
Working for the City of Burlington
A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.
Type of Vacancy
Existing Vacancy
Hours of Work
35 hours per week
Department
Legislative Services
Location
This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of City Hall, Burlington Ontario. Work location is subject to change at the discretion of the City due to operational demands. Effective September 2027 this role will be required to be on site 50% of the time each month.
Position Overview
Reporting to the City Clerk/Director, Legislative Services, this position plans and
executes municipal and school board elections ensuring compliance with
regulations. Implements initiatives and special projects in the department
including tributes and protocols, policy reviews, and related support.
Responsibilities
This position is responsible to:
- Complete election administration including election reporting, planning and procurement, updating election policies, coordinate the communication and engagement plan with Communications team, and recruitment and training of election staff. Facilitate information and engagement sessions.
- Confirm, inspect and set up voting locations including development of the election accessibility plan. Validate and ensure revisions to final Voters List. Review and prepare election and related forms.
- Supervise work of election team and troubleshoot issues during election period.
- Coordinate election close-out activities including review of candidate financial submissions, preparation of accessibility reports, reports to council, and lessons learned.
- Oversee delegated authority by-law and reporting requirements. Review, approve and reject applications for the lobbyist registry.
- Review and update policies, ensuring compliance with legislative requirements.
- Develop and oversee the Protocols policy and program. Implement and coordinate pier lightings, flag raisings and proclamations for the City of Burlington.
- Provides departmental support including conducting research, organizing events, gathering requirements for RFP development, and other related project management activities.
- Act as a Commissioner of Oaths and affidavits.
- Duties and responsibilities are inclusive but not limited to the above.
- During an election year may be required to work outside of standard office hours.
Requirements
Completion of a Post-Secondary Diploma in Political Science, Public Administration, Municipal Administration or a related discipline. Three (3) years of related experience in municipal sector and/or experience with elections processes. Comprehensive knowledge of the Municipal Elections Act, Municipal Elections Modernization Act, Accessibility for Ontarians with Disabilities Act, and Education Act as well as all applicable regulations. Understanding of the Clerk’s roles and responsibilities during municipal elections. Management and leadership experience of a small work unit during an election year is considered an asset.
Accommodations
In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at:
if you require accommodation to ensure your equal participation in the recruitment and selection process.
Note to Applicants:
We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.
About City of Burlington, Ontario
As you look through our current job openings, remember: the grass is greener at the City of Burlington. With approximately 890 full-time and 600 part-time employees, we focus on teamwork, collaboration and investing in our co-workers. It’s no wonder our employee turnover rate is less than 7 per cent (that’s good). The City of Burlington is an award winning city, filled with award winning staff. In fact, we put the “greater” in the GTA.
As public servants, our job is to provide excellent public service and good value for taxes. Our staff know this and are proud of the work they do, because as Canada’s best mid-sized city, we’re second to none. Our staff are dedicated, caring, professional and award winning. We have excellent benefits and pension as well as flexible work arrangements such as work from home, job sharing/rotations and a compressed work week. If you want to join a forward-thinking organization, apply today. Come for the job, stay for the career. We’ve got it all.
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Coordinator, Elections & Protocols
Top Benefits
About the role
Position Type:
Regular Full Time (RFT)
Closing Date:
March 31, 2026
Salary/Wage Range:
$92,335.00 - $115,419.00
Working for the City of Burlington
A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.
Type of Vacancy
Existing Vacancy
Hours of Work
35 hours per week
Department
Legislative Services
Location
This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of City Hall, Burlington Ontario. Work location is subject to change at the discretion of the City due to operational demands. Effective September 2027 this role will be required to be on site 50% of the time each month.
Position Overview
Reporting to the City Clerk/Director, Legislative Services, this position plans and
executes municipal and school board elections ensuring compliance with
regulations. Implements initiatives and special projects in the department
including tributes and protocols, policy reviews, and related support.
Responsibilities
This position is responsible to:
- Complete election administration including election reporting, planning and procurement, updating election policies, coordinate the communication and engagement plan with Communications team, and recruitment and training of election staff. Facilitate information and engagement sessions.
- Confirm, inspect and set up voting locations including development of the election accessibility plan. Validate and ensure revisions to final Voters List. Review and prepare election and related forms.
- Supervise work of election team and troubleshoot issues during election period.
- Coordinate election close-out activities including review of candidate financial submissions, preparation of accessibility reports, reports to council, and lessons learned.
- Oversee delegated authority by-law and reporting requirements. Review, approve and reject applications for the lobbyist registry.
- Review and update policies, ensuring compliance with legislative requirements.
- Develop and oversee the Protocols policy and program. Implement and coordinate pier lightings, flag raisings and proclamations for the City of Burlington.
- Provides departmental support including conducting research, organizing events, gathering requirements for RFP development, and other related project management activities.
- Act as a Commissioner of Oaths and affidavits.
- Duties and responsibilities are inclusive but not limited to the above.
- During an election year may be required to work outside of standard office hours.
Requirements
Completion of a Post-Secondary Diploma in Political Science, Public Administration, Municipal Administration or a related discipline. Three (3) years of related experience in municipal sector and/or experience with elections processes. Comprehensive knowledge of the Municipal Elections Act, Municipal Elections Modernization Act, Accessibility for Ontarians with Disabilities Act, and Education Act as well as all applicable regulations. Understanding of the Clerk’s roles and responsibilities during municipal elections. Management and leadership experience of a small work unit during an election year is considered an asset.
Accommodations
In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at:
if you require accommodation to ensure your equal participation in the recruitment and selection process.
Note to Applicants:
We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.
About City of Burlington, Ontario
As you look through our current job openings, remember: the grass is greener at the City of Burlington. With approximately 890 full-time and 600 part-time employees, we focus on teamwork, collaboration and investing in our co-workers. It’s no wonder our employee turnover rate is less than 7 per cent (that’s good). The City of Burlington is an award winning city, filled with award winning staff. In fact, we put the “greater” in the GTA.
As public servants, our job is to provide excellent public service and good value for taxes. Our staff know this and are proud of the work they do, because as Canada’s best mid-sized city, we’re second to none. Our staff are dedicated, caring, professional and award winning. We have excellent benefits and pension as well as flexible work arrangements such as work from home, job sharing/rotations and a compressed work week. If you want to join a forward-thinking organization, apply today. Come for the job, stay for the career. We’ve got it all.