Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 22 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

We are currently recruiting for a Front Office Coordinator to join our team in the Vancouver office.

About the role:

-Front Desk Reception:

• Greet and receive guests, directing them to their hosts and meeting rooms.
• Ensure visitors are properly informed of safety procedures through our visitor management system - Envoy. -Office Maintenance and Appearance:
• Coordinate light cleaning tasks or work with cleaning staff to maintain a pleasant office/desk space appearance.
• Manage kitchens and coffee machines, restocking coffee/tea and supplies.
• Update the Coffee Inventory Tracker
• Fill, Run, and empty dishwashers, conduct weekly fridge purging.
• Manage mail distribution and handle FedEx and corporate courier management for packages. -Administrative Tasks:
• Answer phone calls and provide assistance as needed.
• Update the reception manual to reflect current processes.
• Change out desk labels and ensure accurate desk and office booking assistance.
• Manage and update the Fob Security Spreadsheet and Key Inventory Spreadsheet.
• Issue and assign fobs to employees as needed. -Supply Chain and Procurement Management:
• Receive and create purchase orders (POs) in Oracle.
• Refill printers and order office supplies as needed. -Health and Safety Management:
• Coordinate monthly Health and Safety walkthroughs and ensure timely submission of checklists.
• Conduct daily safety walkthroughs and implement changes to meet safety standards.
• Manage PPE equipment and returns. -Event Support:
• Assist with catered meeting set up and cleanups. -Onboarding and Offboarding:
• Coordinate onboarding and offboarding processes for staff.
• Provide office tours and create welcome bags for new employees.
• Prepare desks in coordination with IT and HR.
• Receive equipment and send Facilities orientation material to new hires.

About you

• Strong communication skills

• Previous experience as a receptionist in a fast-paced, professional environment

• Available to work Monday - Friday in office from 8:00 a.m.– 4:30p.m.

• Confidence and professionalism in all interactions, demonstrating a polished, welcoming, and service oriented presences

• Ability to manage competing priorities

• Strong attention to detail and sound judgement, particularly when providing information or directing inquiries

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer:

-**Career advancement -**Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities -**Holistic approach to wellness –**Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness -**Accessible leadership team –**Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Salary range:$45,000 – $50,000 annually

**Expected Salary:**Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.