POSITION: Secretary 1 - Payroll Assist SITE: District Administration Office HOURS: 35 hrs/wk JOB COMMENCES: November 10, 2025 WAGE: AS PER UNION AGREEMENT - $32.08/hour Typical Duties And Responsibilities

• Reports directly to the Controller and/or the Manager of Payroll and Benefits

• Process casual, support, teachers and substitute payrolls, and others as required

• In the Manager of Payroll's absence, or in times of high demand, may assist in:

• Maintaining personnel positions and reconciliations of payroll

• Maintaining and balancing employee benefit packages

• Informing employees regarding benefit packages and coverage

• Issuing Records of Employment (ROE's)

• Year-end payroll functions and T4's

• Enrolling employees into municipal or teacher pension & benefit plans

• Balance payroll accounts for various purposes and maintain employee database functions

• Preparing payroll remittances for pension plans, RRSP, and Receiver General

• Process purchase orders and enter invoices against purchase orders

• Prepare and process payments to vendors, employees and payroll benefit providers

• Prepare invoices for external entities regarding payroll and finance transactions

• Track data for Ministry reporting purposes

• Import cleared cheques from bank and clear payroll cheques to facilitate bank reconciliation process

• Receipt and prepare deposits

• Process and enter accounts payable invoices

• Update and create new vendor data

• Process and prepare transportation payments

• In addition to payroll, provide assistance and backup for all accounts payable and finance functions

• Prepare and post MasterCard transactions for district cardholders

• Reconcile vendor statements

• Create journal entries, as required

• Other duties as required

Required Skills

• Minimum Grade 12 completion

• Payroll Compliance Practitioner Program (National Payroll Institute)

• Current successful hands-on experience in producing payrolls (Testing may be required)

• Office Administration Program (1 academic year) (e.g. Administrative Assistant or Applied Business Technology)

• Accounting 11 or equivalent

• Strong technical skills and abilities in the Microsoft Office package (such as successful completion in the following courses): (Testing may be required)

• Microsoft Excel Advanced Course

• Microsoft Word Advanced Course

• Internet & E-mail

• General knowledge of Accounting Procedures and Software

• Excellent written and communication skills

• Exercises a high degree of organization and accuracy

• Ability to work both independently and as a member of a cooperative team

• Ability to perform under pressure and meet constant deadlines

• Ability to maintain confidentiality

• Ability to serve employee clientele in a respectful, sensitive manner

• Willing to pursue professional development opportunities

The starting hourly rate of pay for this Secretarial position is $32.08 per hour. All continuing positions receive a competitive benefits package and pension.

The Quesnel School District is an Equal Opportunity Employer