Parent Association & Retail Programs Coordinator

Full-Time Permanent

The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.

JOB PURPOSE

Reporting to the Community Engagement & Events Manager, the Parent Association & Retail Programs Coordinator acts as the primary liaison between The York School and the York Parent Association (YPA), and manages all aspects of the school's retail experience (The York Shop). This dual role requires strong communication, organizational skills, and initiative, focusing on effective volunteer and stakeholder management alongside efficient retail operations, logistics, and merchandising.

Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.

KEY RESPONSIBILITIES

• Coordinate YPA meetings and serve as a consistent point of contact for YPA co-chairs, volunteers, and parent council
• Coordinate logistics and administration of all YPA-led events & initiatives, including volunteer scheduling, day-of execution and school-wide events
• Provide administrative oversight of the YPA budget in collaboration with the YPA Treasurer and Finance department, ensuring accurate coding, sign-off, and expense tracking
• Oversee operations of the in-person and online experience of The York Shop
• Manage merchandising, including inventory, product selection, ordering, restocking, pricing and sales, ensuring alignment with brand guidelines
• Lead the sale and distribution of school uniforms, spirit wear, and branded items
• Collaborate with academic leadership and the Marketing department to stay up to date on uniform guidelines
• Coordinate the volunteer schedule for shop operations, including training and support for student and parent volunteers
• Develop creative campaigns to promote shop sales, including input from stakeholders/customers and engaging shop displays
• Support school departments and teams with merchandise coordination, acting as a centralized contact point
• Other job duties as assigned

QUALIFICATIONS AND SKILLS

• Post-secondary education in a related field, plus 3 years of relevant experience in volunteer coordination, event management and/or retail operations
• Direct previous experience with volunteer management
• Strong business acumen, financial literacy and experience working with budgets and reporting processes
• Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture
• Excellent written, verbal and interpersonal communication skills
• Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions
• Has strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic and fast-paced environment
• Proficiency in navigating a technologically rich school environment, including point of sales systems (POS), and Google Workspace considered an asset

EMPLOYEE COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies:

Core Competencies

• Flexibility & Adaptability
• Breadth of Contribution
• Relationship Focused
• Service Orientation
• Communication & Collaboration
• Inclusivity
• Integrity & Trust

Administrative Competencies:

• Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

• The York School Campus, Toronto

WHAT WE OFFER

The target hiring range for this position is $64,000 - $75,000 per year, based on skills, qualifications, and relevant experience.

Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. Learn more about the benefits of working at The York School.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.

VACANCY TYPE

This posting is for an existing vacancy.

HOW TO APPLY

All qualified candidates are encouraged to applyby submitting their application online. Review of applications will begin on November 27, 2025 and will continue on an ongoing basis until the position is filled.

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.