Top Benefits
About the role
Join Our Team as an Administrative Assistant out of our 1309 Topsail Rd. office, St. John’s, NL!
Join Green Infrastructure Partners, Heavy Civil team, where quality and exceptional service are at the core of everything we do! With a full range of multi-discipline services, we set the standard in mechanical and electrical construction, steel fabrication, and welding. Our team’s expertise consistently delivers top-tier performance, ensuring that clients and partners receive the best value on every project. If you’re ready to be part of a dynamic team that is committed to excellence and innovation, we’d love to have you on board!
Why You’ll Love Working Here
- Work with Industry Experts: Be part of a team of professionals across multiple disciplines, and gain exposure to exciting infrastructure projects.
- Health & Wellness Benefits: Comprehensive health, dental, and vision insurance, along with mental health support through our Employee Family Assistance Program (EFAP), and RRSP benefits.
- Inclusive & Supportive Culture: We value diversity, equity, and inclusion, fostering a collaborative and innovative workplace where everyone can thrive.
- Interesting Work: Every day brings variety—from supporting our estimating department to keeping our office running smoothly.
What You’ll Do
As an Administrative Assistant, you’ll play a key role in supporting our office operations and estimating department. Your day-to-day responsibilities will include:
- Maintaining and tracking employee vacation and leave schedules.
- Managing and maintaining electronic filing systems and ensuring document organization.
- Recording and distributing accurate meeting minutes as needed.
- Providing front desk/reception coverage, including greeting visitors and managing phone/email inquiries.
- Preparing documents, reports, and correspondence using Microsoft Word and Excel.
- Editing and organizing PDFs and forms using Adobe Acrobat.
- Assisting with travel inquiries and coordination (bookings, itineraries, accommodations).
- Scheduling and coordinating meetings, appointments, and events.
- Assisting with updating corporate documents, corporate CVs, and project profiles for the estimating department.
- Reviewing or formatting documents for consistency and professionalism.
- Supporting various departments with administrative tasks as required.
What You’ll Bring
- Minimum 2+ years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with SharePoint (document management and collaboration) is an asset.
- Familiarity with Adobe Acrobat (PDF editing, markups, and collaboration).
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Comfortable working independently and as part of a team.
At GIP (Pennecon Heavy Civil), We’re Committed To:
Put Safety First, Always
- By doing everything we can to ensure everyone gets home safely every day.
- By making safety part of everything we do.
Do What’s Right
- By acting with integrity and discipline.
- By being honest and learning from our mistakes.
- By treating people with respect.
Collaborate to Win
- By working across GIP to get the best result.
- By adopting a continuous improvement mindset.
- By communicating clearly and authentically.
Build Our Communities
- By caring for the communities where we work and live.
- By embracing diversity, equity, inclusion, and belonging.
- By challenging ourselves to live and work sustainably.
Ready to Apply?
If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com for more information or to submit your resume and cover letter.
About GIP:
The GIP, Atlantic region is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs.
About Pennecon
Pennecon is a leading provider of integrated solutions across a diverse portfolio: Heavy Civil, Industrial, Services & Maintenance, and Marine. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by a diverse team, from coast-to-coast-to-coast across Canada, and beyond, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.
Top Benefits
About the role
Join Our Team as an Administrative Assistant out of our 1309 Topsail Rd. office, St. John’s, NL!
Join Green Infrastructure Partners, Heavy Civil team, where quality and exceptional service are at the core of everything we do! With a full range of multi-discipline services, we set the standard in mechanical and electrical construction, steel fabrication, and welding. Our team’s expertise consistently delivers top-tier performance, ensuring that clients and partners receive the best value on every project. If you’re ready to be part of a dynamic team that is committed to excellence and innovation, we’d love to have you on board!
Why You’ll Love Working Here
- Work with Industry Experts: Be part of a team of professionals across multiple disciplines, and gain exposure to exciting infrastructure projects.
- Health & Wellness Benefits: Comprehensive health, dental, and vision insurance, along with mental health support through our Employee Family Assistance Program (EFAP), and RRSP benefits.
- Inclusive & Supportive Culture: We value diversity, equity, and inclusion, fostering a collaborative and innovative workplace where everyone can thrive.
- Interesting Work: Every day brings variety—from supporting our estimating department to keeping our office running smoothly.
What You’ll Do
As an Administrative Assistant, you’ll play a key role in supporting our office operations and estimating department. Your day-to-day responsibilities will include:
- Maintaining and tracking employee vacation and leave schedules.
- Managing and maintaining electronic filing systems and ensuring document organization.
- Recording and distributing accurate meeting minutes as needed.
- Providing front desk/reception coverage, including greeting visitors and managing phone/email inquiries.
- Preparing documents, reports, and correspondence using Microsoft Word and Excel.
- Editing and organizing PDFs and forms using Adobe Acrobat.
- Assisting with travel inquiries and coordination (bookings, itineraries, accommodations).
- Scheduling and coordinating meetings, appointments, and events.
- Assisting with updating corporate documents, corporate CVs, and project profiles for the estimating department.
- Reviewing or formatting documents for consistency and professionalism.
- Supporting various departments with administrative tasks as required.
What You’ll Bring
- Minimum 2+ years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with SharePoint (document management and collaboration) is an asset.
- Familiarity with Adobe Acrobat (PDF editing, markups, and collaboration).
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Comfortable working independently and as part of a team.
At GIP (Pennecon Heavy Civil), We’re Committed To:
Put Safety First, Always
- By doing everything we can to ensure everyone gets home safely every day.
- By making safety part of everything we do.
Do What’s Right
- By acting with integrity and discipline.
- By being honest and learning from our mistakes.
- By treating people with respect.
Collaborate to Win
- By working across GIP to get the best result.
- By adopting a continuous improvement mindset.
- By communicating clearly and authentically.
Build Our Communities
- By caring for the communities where we work and live.
- By embracing diversity, equity, inclusion, and belonging.
- By challenging ourselves to live and work sustainably.
Ready to Apply?
If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com for more information or to submit your resume and cover letter.
About GIP:
The GIP, Atlantic region is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs.
About Pennecon
Pennecon is a leading provider of integrated solutions across a diverse portfolio: Heavy Civil, Industrial, Services & Maintenance, and Marine. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by a diverse team, from coast-to-coast-to-coast across Canada, and beyond, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.