Administrative Assistant (Contract)

We have an opening for an Administrative Assistant in our satellite office located in The Township of Tiny. The successful candidate must have excellent organizational and communication skills as well experience with an independent work environment. The work schedule is variable with approximately 32-hour work weeks. The anticipated start date is March 23, 2026, for approximately 8 months.

Key Responsibilities:

• Manage reception including receiving and forwarding telephone or electronic enquiries
• Perform document management including archiving
• Maintain various logs and records such as detailed phone log and compliance records
• Conduct regular coordination with The Township of Tiny including transmittal of fees and approvals requiring building permits
• Receive and process all sewage system permit applications and file search requests
• Work with Cloud Permit software to process applications
• Perform administrative duties for the sewage system re-inspection program
• Maintain daily administrative functions of the office including word processing, photocopying, billings and filing

Key Requirements

• Diploma in business, office administration or related field is an asset
• Minimum of 2 years of relevant administrative experience in a professional office setting
• Excellent knowledge of Microsoft Office Suite
• Excellent communication and interpersonal skills
• Excellent organizational, time management, multitasking and prioritizing skills
• Enthusiasm to work in a team structure and a willingness to help and collaborate with others
• Proficient in use of initiative and judgement to select appropriate work methods and procedures

Why Tatham?

At Tatham, our key values are reflected in everything we do. We aim to be the engineering consulting firm of choice by upholding our core values: Service, Communication, Teamwork, Relationships & Community*.* Our company has experienced significant growth by putting these values into action.

What We Offer

• Competitive compensation
• Flexible work arrangements and work-life balance
• Professional development, training, mentorship program and career progression opportunities
• Reimbursement for annual professional dues
• Collaborative and engaging workplace environment
• Regular office/team socials and recreational outings

Company Information

Tatham Engineering is a Canadian employee-owned, consulting engineering firm that specializes in Coastal, Land Development, Municipal, Structural (Buildings and Bridges), Transportation, Water Resources, Water & Wastewater, Electrical and Mechanical engineering, and provides specialized services in Air & Noise, Climate Resilience and Hydrogeology. The firm was founded in Collingwood, Ontario, in 1988 and currently employs over 190 staff with branch offices in Barrie, Orillia, Bracebridge, Guelph and Ottawa.

Tatham is proud to be recognized as one of Southwestern Ontario’s Top Employers of 2025 and Canada’s Top Small & Medium Employers of 2025!

Diversity, Inclusion, and Accommodations

Tatham Engineering is an equal opportunity employer that values diversity in the workplace and welcomes applications from all qualified candidates. We are committed to ensuring the selection process is inclusive, accessible, and barrier-free. If you require accommodation, please contact Human Resources at hr@tathameng.com and the request will be addressed confidentially.

Job Type: Full-time

Pay: $25.00-$28.00 per hour

Benefits:

• On-site parking

Work Location: In person