Completed resumés and cover letters are accepted by e-mail to hrapplications@brandonu.ca. Please quote the Job Vacancy Number in the email subject line.

Applications are to be received by: 4:30 pm on October 23, 2025

Job Vacancy Number: 2025 – 25 (89)
Employee Group: MGEU
Classification: Clerk 6, Administrative Assistant, Academic Governance
Department: Registrar’s Office (Senate Office)
Type of Position: Full-Time, Regular
Hours of Work: 35 hours per week
Wage or Salary: $30.41 per hour
Start Date: November 13, 2025
Probation or Trial Period: Minimum of 6 months to a 12-month maximum
Date Issued: October 3, 2025

Duties and Responsibilities:

Reporting to the University Registrar (the senior staff member responsible for student records, course registration, and graduation requirements), this position provides key administrative support to Brandon University’s Senate (the group of faculty, staff, and student representatives responsible for determining the University’s academic policies, programs, and standards) and its subcommittees.

Specific Senate support tasks for which this position is responsible include the following: member onboarding, coordinating committee activities, managing membership elections, scheduling meetings, preparing materials, recording minutes, and maintaining Senate records.
The role also includes reviewing policies, by-laws, and records to ensure they meet required standards, responding to emails, updating the Senate website, conducting policy research, preparing reports, and organizing and maintaining digital files in accordance with sound document management principles. This position is part of a team that coordinates and implements annual graduation ceremonies. Other relevant duties as assigned.

Required Qualifications and Experience:

The successful candidate must have a minimum Grade 12 plus a one (1) year office administration certificate, or similar/related program, and three (3) years of administrative experience, or a comparable combination of education and experience is required.

Proficiency in Microsoft Outlook, Word, and Excel is required, and experience with video-conferencing and collaboration tools like Zoom and Teams is an asset. The candidate must demonstrate strong organizational and communication skills (both oral and written), attention to detail, and the ability to manage multiple tasks efficiently. Strong analytical skills, sound judgement, collaborative mindset, and initiative are essential in a deadline-driven environment.

*NOTE*

Skill based testing will be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Brandon University is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals who may contribute to the diversification of the University, especially women, persons with disabilities, Indigenous persons, racialized persons, and persons of all sexual orientations and genders are encouraged to apply. Canadian citizens and permanent residents are given priority. Evidence of citizenship must be provided.

We are committed to providing an inclusive and barrier-free work environment. This starts with the hiring process. Should you require an accommodation during any phase of the recruitment process, contact HR at hr@brandonu.ca*. All information received related to an accommodation is kept confidential. To ensure this employment opportunity is accessible to all interested individuals, this posting is available in an alternate format upon request.*