Preconstruction Proposal Coordinator
Top Benefits
About the role
COMPANY: Barton Malow Canada
POSITION TITLE: Preconstruction Proposal Coordinator
GRADE LEVEL: 2B
EMPLOYMENT TYPE: Salary – Full Time (Replacement Position)
REPORTS TO : Senior Preconstruction Manager
LOCATION: Cambridge, Ontario
SALARY: $80,000-100,000
REQ ID : 11941
Organization Overview Barton Malow Canada is an Industrial Contractor with clients across Canada and is part of the Barton Malow family of companies. Our services include Engineer-Procure-Construct (EPC) Construction, Design-Build, Integrated Project Delivery, General Contracting, and Specialty Contracting. Our primary markets are Energy, with a focus on renewables, and Automotive, with a focus on electric vehicle technology. We self-perform several trades with an emphasis on electrical construction, including medium and high voltage systems. We build it safe, no exceptions. Our strengths include being trustworthy, agile, and innovative. An extensive list of successful projects and satisfied clients attests to the quality of our work. Our core purpose is Building People, Projects, and Communities; our core values are Integrity, Partnership, and Empowerment.
Position Summary The Preconstruction Proposal Coordinator supports the pursuit of new work by coordinating, developing, and delivering high‑quality proposals, qualifications, and presentation materials. This role partners closely with Estimating, Business Development, Marketing, and Operations to ensure proposals are compliant, compelling, and submitted accurately and on time. The Proposal Coordinator plays a key role in managing pursuit schedules, organizing content, and maintaining consistency with company branding and messaging.
The Preconstruction Proposal Coordinator is a key contributor to winning work, ensuring that the firm’s technical expertise, value proposition, and differentiators are clearly communicated to clients during the pursuit phase.
Duties & Responsibilities
- Coordinate the end-to-end proposal process for RFQs, RFPs, SOQs, and interview presentations
- Develop and manage proposal schedules, deadlines, and deliverables
- Ensure compliance with client requirements, instructions, and submission criteria
- Track pursuits and maintain proposal status logs and calendars
- Draft, edit, and format proposal sections including, company qualifications, project approaches and execution plans, preconstruction and estimating methodologies, safety, quality, and sustainability narratives.
- Support with compiling proposals and preparing final submissions, ensuring on-time delivery.
- Track win/loss data and assist with post-pursuit debriefs
- Support continuous improvement of proposal processes and templates.
- Additional duties as required by the manager.
Requirements & Qualifications
- Bachelor’s degree in Construction Management, Marketing, Communications, Business, or related field (or equivalent experience)
- 3–5 years of experience in proposal coordination, marketing, or preconstruction support (construction industry preferred)
- Strong written, editing, and organizational skills
- Ability to manage multiple deadlines in a fast‑paced environment
- High attention to detail and commitment to quality
- Strong interpersonal skills, with an ability to deal with people sensitively, tactfully, and diplomatically. Experience in construction, engineering, or architecture firms
- Familiarity with preconstruction and estimating terminology
- Proficiency in Microsoft Word, PowerPoint, and Excel
- Understanding of RFQ/RFP procurement processes
- Ability to collaborate with technical and executive teams
Benefits & Compensation
- Base salary is $80,000 - $100,000, dependent on candidate job-related knowledge, skills, and experience.
- Opportunities for skill development and advancement within the company.
- Immediate enrollment in the Company paid benefit package.
- Immediate enrollment in the Company Group RRSP program.
- Immediate eligibility to the Company vehicle allowance package.
- Eligibility to participate in the annual Short Term Incentive Compensation Program (ICP), with a target bonus opportunity up to 5% of base salary.
Barton Malow Canada is an equal opportunity employer, fostering diversity, inclusion and belonging within our organization. Barton Malow Canada does not discriminate based on any grounds prohibited by law, including: race, colour, national or ethnic origin, sex, religion, age, disability, sexual orientation, gender identity or expression, and marital status. Barton Malow Canada invites all interested individuals to apply. Should accommodations be required for persons with disabilities during any step of the application and selection process, please contact the Human Resources department at HRCanada@bartonmalow.com.
About Barton Malow
Seeded in entrepreneurship. Rooted in our communities. Unified in a core purpose.
Barton Malow has been committed to 100 Years of Building People, Projects, and Communities. The Barton Malow Family of Companies is comprised of five entities and two partner firms across North America. With more than 3,000 team members, we are on a mission to transform the construction industry through innovation and increased efficiencies in the building process.
We work in a wide range of diverse markets, including automotive, energy, industrial, infrastructure, healthcare, commercial, K12, higher education, mission critical, sports, and entertainment.
Visit our website to learn more about Barton Malow, our culture, our people, and how we build projects that positively impact communities and transform the construction industry.
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Preconstruction Proposal Coordinator
Top Benefits
About the role
COMPANY: Barton Malow Canada
POSITION TITLE: Preconstruction Proposal Coordinator
GRADE LEVEL: 2B
EMPLOYMENT TYPE: Salary – Full Time (Replacement Position)
REPORTS TO : Senior Preconstruction Manager
LOCATION: Cambridge, Ontario
SALARY: $80,000-100,000
REQ ID : 11941
Organization Overview Barton Malow Canada is an Industrial Contractor with clients across Canada and is part of the Barton Malow family of companies. Our services include Engineer-Procure-Construct (EPC) Construction, Design-Build, Integrated Project Delivery, General Contracting, and Specialty Contracting. Our primary markets are Energy, with a focus on renewables, and Automotive, with a focus on electric vehicle technology. We self-perform several trades with an emphasis on electrical construction, including medium and high voltage systems. We build it safe, no exceptions. Our strengths include being trustworthy, agile, and innovative. An extensive list of successful projects and satisfied clients attests to the quality of our work. Our core purpose is Building People, Projects, and Communities; our core values are Integrity, Partnership, and Empowerment.
Position Summary The Preconstruction Proposal Coordinator supports the pursuit of new work by coordinating, developing, and delivering high‑quality proposals, qualifications, and presentation materials. This role partners closely with Estimating, Business Development, Marketing, and Operations to ensure proposals are compliant, compelling, and submitted accurately and on time. The Proposal Coordinator plays a key role in managing pursuit schedules, organizing content, and maintaining consistency with company branding and messaging.
The Preconstruction Proposal Coordinator is a key contributor to winning work, ensuring that the firm’s technical expertise, value proposition, and differentiators are clearly communicated to clients during the pursuit phase.
Duties & Responsibilities
- Coordinate the end-to-end proposal process for RFQs, RFPs, SOQs, and interview presentations
- Develop and manage proposal schedules, deadlines, and deliverables
- Ensure compliance with client requirements, instructions, and submission criteria
- Track pursuits and maintain proposal status logs and calendars
- Draft, edit, and format proposal sections including, company qualifications, project approaches and execution plans, preconstruction and estimating methodologies, safety, quality, and sustainability narratives.
- Support with compiling proposals and preparing final submissions, ensuring on-time delivery.
- Track win/loss data and assist with post-pursuit debriefs
- Support continuous improvement of proposal processes and templates.
- Additional duties as required by the manager.
Requirements & Qualifications
- Bachelor’s degree in Construction Management, Marketing, Communications, Business, or related field (or equivalent experience)
- 3–5 years of experience in proposal coordination, marketing, or preconstruction support (construction industry preferred)
- Strong written, editing, and organizational skills
- Ability to manage multiple deadlines in a fast‑paced environment
- High attention to detail and commitment to quality
- Strong interpersonal skills, with an ability to deal with people sensitively, tactfully, and diplomatically. Experience in construction, engineering, or architecture firms
- Familiarity with preconstruction and estimating terminology
- Proficiency in Microsoft Word, PowerPoint, and Excel
- Understanding of RFQ/RFP procurement processes
- Ability to collaborate with technical and executive teams
Benefits & Compensation
- Base salary is $80,000 - $100,000, dependent on candidate job-related knowledge, skills, and experience.
- Opportunities for skill development and advancement within the company.
- Immediate enrollment in the Company paid benefit package.
- Immediate enrollment in the Company Group RRSP program.
- Immediate eligibility to the Company vehicle allowance package.
- Eligibility to participate in the annual Short Term Incentive Compensation Program (ICP), with a target bonus opportunity up to 5% of base salary.
Barton Malow Canada is an equal opportunity employer, fostering diversity, inclusion and belonging within our organization. Barton Malow Canada does not discriminate based on any grounds prohibited by law, including: race, colour, national or ethnic origin, sex, religion, age, disability, sexual orientation, gender identity or expression, and marital status. Barton Malow Canada invites all interested individuals to apply. Should accommodations be required for persons with disabilities during any step of the application and selection process, please contact the Human Resources department at HRCanada@bartonmalow.com.
About Barton Malow
Seeded in entrepreneurship. Rooted in our communities. Unified in a core purpose.
Barton Malow has been committed to 100 Years of Building People, Projects, and Communities. The Barton Malow Family of Companies is comprised of five entities and two partner firms across North America. With more than 3,000 team members, we are on a mission to transform the construction industry through innovation and increased efficiencies in the building process.
We work in a wide range of diverse markets, including automotive, energy, industrial, infrastructure, healthcare, commercial, K12, higher education, mission critical, sports, and entertainment.
Visit our website to learn more about Barton Malow, our culture, our people, and how we build projects that positively impact communities and transform the construction industry.