HM Note: This hybrid contract role is three (3) days in office. Candidate resumes must include first and last name, email and telephone contact information.

Description

Background Information

• The purpose of this request is to acquire a Jr. Project Manager to support the Clinical Repositories team, including the management of issues, risks, and service change requests to ensure the successful and on-time development of program deliverables.

Must haves:

• Minimum 2-5 years' experience project managing electronic health-related projects
• Experience with and knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, project and work package planning & scheduling, and quality management)
• Minimum 2 years of demonstrated experience with the management of project or program communications including both verbal and written, and strong stakeholder engagement skills
• Minimum 3 years of demonstrated experience with document management including the application of standards, version-control, and storage
• Knowledge or experience with immunization workflows and associated business processes within pharmacies, hospitals or health records, preferred
• Demonstrated excellent time management, with the ability to manage tight deadlines and prioritize multiple projects

Responsibilities:

The Jr. Project Manager will support the Clinical Repositories team, including management of issues, risks and service change requests to ensure successful and on-time development of the project.

Project Support and Coordination

• Assist the project team in planning, organizing, and executing project activities.
• Maintain project schedules, track milestones, and ensure deliverables are on time and within scope.
• Coordinate meetings, prepare agendas, and document minutes for project-related sessions.

Documentation and Reporting

• Prepare and update project documentation, including status reports, RAID logs, and Gantt charts.
• Ensure proper version control and storage of project artifacts in designated repositories.
• Support compliance with organizational standards and governance processes.

Communication and Stakeholder Engagement

• Act as a liaison between program teams and stakeholders, ensuring clear and timely communication.
• Facilitate information flow across teams and escalate issues when necessary.
• Support engagement activities, including workshops and stakeholder sessions.

Evaluation Criteria:

• Minimum 2-5 years' experience project managing electronic health-related projects.: 30 Points
• Minimum 2 years of demonstrated experience with the management of project or program communications including both verbal and written, and strong stakeholder engagement skills.: 30 Points
• Minimum 3 years of demonstrated experience with document management including the application of standards, version-control, and storage.: 30 Points
• Knowledge or experience with electronic health workflows and associated business processes within pharmacies, hospitals or health records.: 10 Points

Total evaluation criteria: 100 Points

Deliverables

Deliverables include but not limited to:

• Project and meeting coordination including tracking deliverables, action items, maintaining decision logs, and following up on team commitments
• Support the project governance and advisory committee(s)
• Acting as the central intake point for project communications
• Ensuring documentation follows standards, is version-controlled, and stored centrally
• Maintaining integrated project schedules and milestone tracking
• Demonstrating continuous improvement and decision support in alignment with program and organization goals

Knowledge Transfer Details:

• The resource will ensure full knowledge transfer is provided to the Ontario Health team before end of engagement. Some of this might occur at the end of the engagement but will also be shared as information is obtained/consolidated. Key deliverables will be shared with team.
• The resource must provide all related documentation as part of knowledge transfer protocol. Documents will be reviewed by the appropriate leads and signed off by manager/director.
• The resource will work collaboratively with the Ontario Health team throughout the assignment and ensure key deliverables, milestones, and documentation are shared.
• A walkthrough of any demos, development, etc. will be required before the end of the engagement.

Must Haves:

• Minimum 2-5 years' experience project managing electronic health-related projects
• Minimum 2 years of demonstrated experience with the management of project or program communications including both verbal and written, and strong stakeholder engagement skills
• Minimum 3 years of demonstrated experience with document management including the application of standards, version-control, and storage