Job Title: Project Coordniator

Location: Bolton, Ontario

Employment Type: Full-time

JOB DESCRIPTION

MAIN PURPOSE OF THE ROLE:
Reporting to the Project Manager, the Project Coordinator is responsible for managing and delivering activities, tasks, and projects. The Project Coordinator will work with the project team (other Project Coordinators, Manager, and/or General Manager) to deliver and execute the project plan and ensure project goals are met. This position offers developmental opportunities in understanding the railway methods of bidding, purchasing, negotiating, contracting, railway construction, cash flow, expediting, receiving and transporting in the railway industry.

KEY RESPONSIBILITIES:

• Assist in managing activities of multiple projects at different stages of completion, while providing ongoing communication to the project team.
• Work with Project Team to ensure that company objectives for customer satisfaction, safety, quality, production, revenue and profit are met within a specific time frame.
• Actively supports the Company’s commitment to safety and its core values.
• Work with Project Team to obtain Critical Project Documents (necessary permits, submittals, sub-contractor insurance requirements) required by the specifications or client.
• Monitor projects daily and record production and job costs into the project management system.
• Track and report on project activities, tasks and provide Project Progress Reports as required.
• Identify any issues and/ or changes in the scope of work to determine if there is an opportunity or need to submit a Change Order Request to the customer.
• Identify resource requirements, set expectations (provide direction) and monitor progress.
• Assist in the coordination the delivery for project activities and project performance; complete a Project Close out Report to identify final changes in work scope, additional revenue opportunities, punch list items and any hindrances that may delay close out and final payment.
• Submit invoices and collect payments from the customer as necessary.
• Update and maintain customer/contact database for all contacts associated with any project, existing customers, sub-contractors, prime contractors or any other parties that may influence or impact OWS Railroad Construction & Maintenance success.
• May perform other related duties, as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong interpersonal, communication and customer service skills.
• Strong computer skills are required with proven proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of Microsoft Project and Primavera.
• Ability to plan and manage to a project schedule.
• Effectively motivating people and maintaining effective relationships with clients, owners and consultant.
• Ability to anticipate stakeholder needs, investigate the underlying causes and identify short and long term solutions.
• Ability to multi-task, prioritize tasks and quickly adjust in a rapidly changing environment.
• Effective and proven organizational skills to meet multiple deadlines and handle multiple tasks in a high pressure and demanding work environment.
• Ability to work independently as well as in a team environment.
• Demonstrate ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information.
• Demonstrate the ability to think critically, act logically to evaluate situations, solve problems, and make decisions.

JOB REQUIREMENTS:

• Degree and/or Diploma in Engineering or a related field.
• 2 years of experience as a Project Coordinator.
• Courses in Project Management are considered an asset.
• Working towards a Project Management Certification and or a Professional Designation.
• May need to work weekends and weeknights, depending on project.

WHAT WE OFFER:

• Competitive Pay.
• An industry leading comprehensive benefits program.
• The opportunity to work with a great team where Safety is an integral part of our culture.

We would like to thank all applicants for their interest, but only those selected for an interview will be contacted.

OWS Railroad Construction & Maintenance is an Equal Opportunity Employer.

#EOWS