Administrative Assistant / Receptionist
About the role
Company: Finning Canada
Number of Openings: 1
Worker Type: Temporary (Fixed Term)
Position Overview: Finning Canada is seeking a high‑performing Administrative Assistant for a 6‑month term in our Calgary office. This is an excellent opportunity to join a respected, people‑first organization where your administrative expertise directly supports the success of our Sales leadership team.
In this role, you’ll be the organizational anchor for three Head of Sales leaders—ensuring seamless daily operations, anticipating needs, and helping keep our teams focused and moving forward. We’re looking for someone who thrives in a fast‑paced environment, enjoys bringing structure to busy workflows, and loves being the reliable go‑to person who keeps everything running smoothly.
Compensation: The hourly rate for this position is $22–$25 CAD, with the final rate determined based on skills and experience.
If you’re a proactive problem‑solver with exceptional attention to detail and a passion for supporting others, we’d love to meet you.
Job Description: What You’ll Do
- Provide day‑to‑day administrative and clerical support
- Support three Head of Sales leaders with scheduling, calendar management, meeting coordination, and travel/expense processes, and invoice management
- Coordinate travel bookings, accommodations, meetings, and workshops, team offsite events.
- Booking meeting rooms, ordering food, creating agendas as required
- Partner with HR, Finance, IT and other departments on administrative tasks and projects
- Assisting supervisors with technicians delivery requirements
What You Bring
- 2-4 years of previous experience in an administrative support role
- Strong communication, organization, and time‑management skills
- High accuracy, confidentiality, and attention to detail
- Proficiency with computer programs, including Outlook, Excel and PowerPoint
- Ability to manage multiple priorities and support leaders with scheduling and travel
- Knowledge of office administration and basic A/R and A/P processes
- Experience with SAP Concur would be an asset (non-mandatory)
If you’re a proactive, detail‑oriented professional who loves keeping teams organized and supported, we’d love to hear from you. We welcome and encourage all qualified candidates to apply. At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.
About Finning
Finning is the world's largest Caterpillar dealer delivering unrivalled service for over 90 years. We sell, rent and provide parts and service for equipment and engines to customers in various industries, including mining, construction, petroleum, forestry and a wide range of power systems applications.
Since 1933, when Finning was first established in Canada by Earl B. Finning, our name has conveyed integrity, reliability and resourcefulness. Over the years, the company has grown as a result of a genuine commitment to earning customer loyalty.
With our broad product support infrastructure and unmatched service capabilities, we deliver solutions that enable customers to achieve the lowest equipment owning and operating costs while maximizing uptime.
Finning employs over 13,000 people world-wide and operates in three geographies, with the head office in Vancouver, Canada.
Finning est le plus grand concessionnaire Caterpillar au monde offrant un service inégalé depuis plus de 85 ans. Nous vendons, louons et fournissons des pièces et des services pour l’équipement et les moteurs à des clients dans diverses industries, y compris l’exploitation minière, la construction, le pétrole, la foresterie et un large éventail d’applications de systèmes d’alimentation. Depuis 1933, année où Finning a été établi au Canada par Earl B. Finning, notre nom a transmis intégrité, fiabilité et débrouillardise. Au fil des ans, l’entreprise a pris de l’expansion grâce à un véritable engagement à fidéliser sa clientèle. Grâce à notre vaste infrastructure de support produit et à nos capacités de service inégalées, nous fournissons des solutions qui permettent aux clients d’atteindre les coûts de possession et d’exploitation d’équipement les plus bas tout en maximisant la disponibilité.
Finning emploie plus de 13 000 personnes dans le monde et exerce ses activités dans trois régions géographiques, dont le siège social est situé à Vancouver, au Canada.
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Administrative Assistant / Receptionist
About the role
Company: Finning Canada
Number of Openings: 1
Worker Type: Temporary (Fixed Term)
Position Overview: Finning Canada is seeking a high‑performing Administrative Assistant for a 6‑month term in our Calgary office. This is an excellent opportunity to join a respected, people‑first organization where your administrative expertise directly supports the success of our Sales leadership team.
In this role, you’ll be the organizational anchor for three Head of Sales leaders—ensuring seamless daily operations, anticipating needs, and helping keep our teams focused and moving forward. We’re looking for someone who thrives in a fast‑paced environment, enjoys bringing structure to busy workflows, and loves being the reliable go‑to person who keeps everything running smoothly.
Compensation: The hourly rate for this position is $22–$25 CAD, with the final rate determined based on skills and experience.
If you’re a proactive problem‑solver with exceptional attention to detail and a passion for supporting others, we’d love to meet you.
Job Description: What You’ll Do
- Provide day‑to‑day administrative and clerical support
- Support three Head of Sales leaders with scheduling, calendar management, meeting coordination, and travel/expense processes, and invoice management
- Coordinate travel bookings, accommodations, meetings, and workshops, team offsite events.
- Booking meeting rooms, ordering food, creating agendas as required
- Partner with HR, Finance, IT and other departments on administrative tasks and projects
- Assisting supervisors with technicians delivery requirements
What You Bring
- 2-4 years of previous experience in an administrative support role
- Strong communication, organization, and time‑management skills
- High accuracy, confidentiality, and attention to detail
- Proficiency with computer programs, including Outlook, Excel and PowerPoint
- Ability to manage multiple priorities and support leaders with scheduling and travel
- Knowledge of office administration and basic A/R and A/P processes
- Experience with SAP Concur would be an asset (non-mandatory)
If you’re a proactive, detail‑oriented professional who loves keeping teams organized and supported, we’d love to hear from you. We welcome and encourage all qualified candidates to apply. At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.
About Finning
Finning is the world's largest Caterpillar dealer delivering unrivalled service for over 90 years. We sell, rent and provide parts and service for equipment and engines to customers in various industries, including mining, construction, petroleum, forestry and a wide range of power systems applications.
Since 1933, when Finning was first established in Canada by Earl B. Finning, our name has conveyed integrity, reliability and resourcefulness. Over the years, the company has grown as a result of a genuine commitment to earning customer loyalty.
With our broad product support infrastructure and unmatched service capabilities, we deliver solutions that enable customers to achieve the lowest equipment owning and operating costs while maximizing uptime.
Finning employs over 13,000 people world-wide and operates in three geographies, with the head office in Vancouver, Canada.
Finning est le plus grand concessionnaire Caterpillar au monde offrant un service inégalé depuis plus de 85 ans. Nous vendons, louons et fournissons des pièces et des services pour l’équipement et les moteurs à des clients dans diverses industries, y compris l’exploitation minière, la construction, le pétrole, la foresterie et un large éventail d’applications de systèmes d’alimentation. Depuis 1933, année où Finning a été établi au Canada par Earl B. Finning, notre nom a transmis intégrité, fiabilité et débrouillardise. Au fil des ans, l’entreprise a pris de l’expansion grâce à un véritable engagement à fidéliser sa clientèle. Grâce à notre vaste infrastructure de support produit et à nos capacités de service inégalées, nous fournissons des solutions qui permettent aux clients d’atteindre les coûts de possession et d’exploitation d’équipement les plus bas tout en maximisant la disponibilité.
Finning emploie plus de 13 000 personnes dans le monde et exerce ses activités dans trois régions géographiques, dont le siège social est situé à Vancouver, au Canada.