Program Coordinator

Location: Windsor, ON

Employment Type: Contract; Full-Time, 18 months

Organization: WindsorEssex Community Foundation (WECF)

Application Deadline: August 29, 2025 at 4:00 PM

Salary: $55,000 per year plus benefits

Are you a detail-oriented professional with a passion for community building and philanthropy? Do you thrive in a dynamic environment where you can make a meaningful impact every day?

The WindsorEssex Community Foundation is seeking a Program Coordinator to support the planning, execution, and evaluation of our community initiatives. This multifaceted role plays a vital part in supporting local programs, donor relationships, and outreach efforts that make Windsor and Essex County a more vibrant, inclusive, and connected place to live.

Why join us?

You’ll play a key role in shaping the future of philanthropy in Windsor & Essex County, working alongside a dedicated team committed to making a lasting impact.

About the Role

Reporting to the Executive Director or designate, the Program Coordinator will:

Program & Grantmaking Support

• Administer competitive grant programs: coordinate applications, promote opportunities, and support review committees.
• Act as the main point of contact for applicants & program participants, offering guidance on timelines, criteria, and process.
• Plan and deliver community engagement events such as grant celebrations and impact showcases.

Donor Stewardship

• Execute stewardship strategies that support strong, long-term donor relationships.
• Draft donor communications, reports, and acknowledgments.
• Respond to donor inquiries and ensure a high standard of satisfaction and engagement.

Administration & Operations

• Ensure smooth day-to-day office operations, including database management and supply coordination.
• Support the Executive Director with meeting logistics, material preparation, and follow-up.
• Support the financial operations of the Foundation through regular review of financial documents and budgets, tracking expenses, and assisting with audit preparation and reporting.
• Assist with policy and procedure documentation and maintain operational efficiency.

Marketing & Communications

• Implement communications across digital platforms: website, email newsletters, and social media.
• Prepare outreach materials and help shape public messaging through media relations and promotional content.
• Use tools like WordPress, Constant Contact, Canva, and Adobe to keep content fresh, engaging, and aligned with our brand.

Qualifications

Education & Experience:

• Post-secondary education in nonprofit management, communications, administration, or related field.
• Minimum 3 years experience in a program delivery or administrative role (nonprofit experience an asset), or;
• Equivalent experience gained through meaningful volunteer work in philanthropy or community organizations.

Skills & Competencies:

• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills (verbal and written).
• Self-motivated, resourceful, and comfortable working both independently and as part of a team.
• Detail-oriented with the ability to manage multiple projects simultaneously.
• Strong computer skills: Microsoft Office, WordPress, Constant Contact, Canva, Adobe, and more.
• Experience managing and interpreting budgets.

How to Apply

Please submit your resume and a cover letter addressed to info@wecf.ca, addressed to Lisa Kolody, Executive Director, by no later than 4:00 PM on August 29, 2025. Only those selected for an interview will be contacted. We thank all applicants for their interest.

The WindsorEssex Community Foundation is an equal opportunity employer.

We welcome applications from all qualified individuals and strive to reflect the diversity of our community in our hiring practices.