About the role
Job Title: Tender Coordinator Reports To: Director of Cost & Commercial Construction Department: Construction
Position Summary We are seeking an experienced Tender Coordinator to join SmartCentres REIT Construction team. As a Tender Coordinator, you will play a crucial role in managing and coordinating the tendering process for construction projects within our organization. The ideal candidate should have a strong background in CCDC contracts and possess expertise in utilizing the Autodesk Construction Cloud suite, particularly TradeTapp and BuildingConnect.
Responsibilities The specific duties and responsibilities for this position include but are not limited to the following:
- CCDC Contract Management: Utilize your in-depth knowledge of CCDC contracts to review, interpret, and administer contract terms and conditions throughout the tendering process.
- Tender Coordination: Coordinate the entire tendering process, from initial request for qualification (RFQ) to bid evaluations and contractor selection. Ensure compliance with internal policies, project deadlines, and regulatory requirements.
- TradeTapp Expertise: Utilize Autodesk Construction Cloud's TradeTapp platform to analyze and evaluate contractor qualifications, financial stability, and risk profiles. Provide comprehensive reports and recommendations based on TradeTapp assessments.
- BuildingConnect Management: Leverage Autodesk Construction Cloud's BuildingConnect platform to efficiently manage project documents, including plans, specifications, and addenda. Collaborate with internal stakeholders and external contractors to ensure accurate and timely document distribution.
- Vendor Management: Maintain relationships with existing contractors and identify new potential vendors through TradeTapp and other resources. Collaborate with procurement teams to ensure the selection of qualified, reliable, and cost-effective contractors.
- Documentation and Reporting: Prepare and maintain accurate documentation throughout the tendering process, including RFPs, bid evaluations, contract summaries, and correspondence. Generate regular reports and updates to project stakeholders.
- Cross-functional Collaboration: Collaborate with various internal teams, including project managers, legal counsel, procurement, and finance, to ensure seamless execution of the tendering process and adherence to organizational policies.
Academic/Professional Requirements
- Civil Engineering Degree is preferred.
- Additional designation and/or certification is considered an asset.
Required Skills/Experience
- Minimum 2 years experience in related construction profession as tender coordinator.
- Understanding of construction drawings and specifications.
- Proficiency in utilizing Autodesk Construction Cloud suite, with a focus on TradeTapp and BuildingConnect is preferred.
- Strong understanding and practical application of CCDC contracts and tendering processes.
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization;
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Proficiency in utilizing Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience in working with SharePoint for document management, collaboration, and version control.
Values The Tender Coordinator must be client focused , advocate and communicate a positive image of the company, both internally and externally. The Tender Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Tender Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Tender Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
About SmartCentres REIT
SHOPPING CENTRES TO CITY CENTRES SmartCentres was started over thirty years ago because we believed that Canadians deserved products they could afford, at convenient times, in stores that were close to home. By fulfilling those needs, SmartCentres has grown and expanded into communities in every province across Canada.
Today, Canadians need transit-connected apartments, condos, and seniors’ residences with access to retail, office and storage facilities — as well as open, green spaces and places to gather. So, SmartCentres is evolving.
SmartCentres owns 3,500 acres of land across 195 prime locations where we’ve consistently provided a best-in-class retail experience. Now, because we’ve always respected Canadians' needs, we’re creating communities that Canadians can be proud of — transforming our properties from shopping centres into city centres.
About the role
Job Title: Tender Coordinator Reports To: Director of Cost & Commercial Construction Department: Construction
Position Summary We are seeking an experienced Tender Coordinator to join SmartCentres REIT Construction team. As a Tender Coordinator, you will play a crucial role in managing and coordinating the tendering process for construction projects within our organization. The ideal candidate should have a strong background in CCDC contracts and possess expertise in utilizing the Autodesk Construction Cloud suite, particularly TradeTapp and BuildingConnect.
Responsibilities The specific duties and responsibilities for this position include but are not limited to the following:
- CCDC Contract Management: Utilize your in-depth knowledge of CCDC contracts to review, interpret, and administer contract terms and conditions throughout the tendering process.
- Tender Coordination: Coordinate the entire tendering process, from initial request for qualification (RFQ) to bid evaluations and contractor selection. Ensure compliance with internal policies, project deadlines, and regulatory requirements.
- TradeTapp Expertise: Utilize Autodesk Construction Cloud's TradeTapp platform to analyze and evaluate contractor qualifications, financial stability, and risk profiles. Provide comprehensive reports and recommendations based on TradeTapp assessments.
- BuildingConnect Management: Leverage Autodesk Construction Cloud's BuildingConnect platform to efficiently manage project documents, including plans, specifications, and addenda. Collaborate with internal stakeholders and external contractors to ensure accurate and timely document distribution.
- Vendor Management: Maintain relationships with existing contractors and identify new potential vendors through TradeTapp and other resources. Collaborate with procurement teams to ensure the selection of qualified, reliable, and cost-effective contractors.
- Documentation and Reporting: Prepare and maintain accurate documentation throughout the tendering process, including RFPs, bid evaluations, contract summaries, and correspondence. Generate regular reports and updates to project stakeholders.
- Cross-functional Collaboration: Collaborate with various internal teams, including project managers, legal counsel, procurement, and finance, to ensure seamless execution of the tendering process and adherence to organizational policies.
Academic/Professional Requirements
- Civil Engineering Degree is preferred.
- Additional designation and/or certification is considered an asset.
Required Skills/Experience
- Minimum 2 years experience in related construction profession as tender coordinator.
- Understanding of construction drawings and specifications.
- Proficiency in utilizing Autodesk Construction Cloud suite, with a focus on TradeTapp and BuildingConnect is preferred.
- Strong understanding and practical application of CCDC contracts and tendering processes.
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization;
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Proficiency in utilizing Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience in working with SharePoint for document management, collaboration, and version control.
Values The Tender Coordinator must be client focused , advocate and communicate a positive image of the company, both internally and externally. The Tender Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Tender Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Tender Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
About SmartCentres REIT
SHOPPING CENTRES TO CITY CENTRES SmartCentres was started over thirty years ago because we believed that Canadians deserved products they could afford, at convenient times, in stores that were close to home. By fulfilling those needs, SmartCentres has grown and expanded into communities in every province across Canada.
Today, Canadians need transit-connected apartments, condos, and seniors’ residences with access to retail, office and storage facilities — as well as open, green spaces and places to gather. So, SmartCentres is evolving.
SmartCentres owns 3,500 acres of land across 195 prime locations where we’ve consistently provided a best-in-class retail experience. Now, because we’ve always respected Canadians' needs, we’re creating communities that Canadians can be proud of — transforming our properties from shopping centres into city centres.