The City of Orillia is hiring a
Capital Project Specialist

The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.

The City of Orillia is currently seeking a highly motivated individual to fill the position of Capital Project Specialist.

Reporting to the Manager of Capital Programs, the Capital Project Specialist is responsible for the implementation of various facility, parks and City property capital projects to optimize City assets, extend useful life and support City services and functions.

Candidates must possess a minimum three year diploma or degree in Engineering or related discipline, as well as a minimum of three years of experience implementing projects, preferably in a municipal environment. This position requires excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet.

The City of Orillia offers a competitive salary, a comprehensive benefits package, and registration with the OMERS Pension Plan. The salary for this position is $90,879 to $106,316 based on a 40-hour work week.

Interested candidates with the required qualifications are welcome to submit their resume and letter of interest by September 12, 2025 at noon.

Applications will only be accepted by applying online. Please click the " Apply Now" button below.

We thank all applicants, however, only those selected for an interview will be contacted.

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

Capital Project Specialist

Position Synopsis and Purpose

Reporting to the Manager of Capital Projects, the Capital Project Specialist is responsible for the implementation of various facility, parks and City property capital projects to optimize City assets, extend useful life and support City services and functions.

Major Responsibilities

Description

Approx. Time

Spent (%)

Programs/Service****Delivery

• Using project management methodology and tools, deliver a variety of facility, park and City property projects with planning, design, tender, construction and commissioning.
• Ensure projects are consistent implemented with identified scope, on budget and on schedule, and of high quality.
• Apply solutions considering on-going operational and maintenance effectiveness.
• Bring forward project issues in a timely manner and work in partnership to resolve.
• Report regularly on project status and progress.
• Participate in short and long-term capital planning for facilities, parks, trails and property projects, applying prioritization criteria and leveraging related Master Plans, studies, condition assessments and other supporting documents.
• Obtain environmental approvals from outside agencies relating to parks and trail projects as needed e.g., Department of Fisheries and Oceans, Ministry of Natural Resources.
• Stakeholder consultation and potential community meetings will require project work after-hours and/or on weekends. Weekly hours will be adjusted accordingly, where possible, to accommodate.
• Other duties as assigned in accordance with corporate objectives.

80%

Policies & Administration

• Work with City management and staff to execute projects successfully, with a holistic approach.
• Apply solutions with a climate change and environmental sustainability lens.

10%

Financial Management

• Coordinate funding opportunities for City projects, such as grants and incentives.
• Monitoring project budgets, review tender documents, approving progress payments an change orders, prepare and administer cost estimates, budget prep, etc.

10%

• Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs.

In addition, all necessary personal protective equipment must be used and maintained in good condition.

Decision Making and Independence

1. Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them.

• Adjusting schedules or sequencing of activities within a project
• Make minor decisions related to project scope and timeline without impacting program needs

2. Examples of situations or problems that are referred to this position for direction or resolution.

• This position may work to develop a variety of solutions for renovations, retrofits and minor new capital and partner with others on the most appropriate one.

• Options to adjust budget through value engineering or other means.

• Research the marketplace for project benchmark information.

Minimum Qualifications

Education (degree/diploma/certifications)

• Minimum three-year diploma or degree in Engineering or related discipline.

Experience

• Minimum of three years of experience implementing projects, preferably in a municipal environment.

Knowledge/Skills/Ability

• Project Management Professional (PMP) designation an asset.

• Demonstration of strong project management skillset to effectively track and coordinate multiple, complex projects, including various stakeholders, timelines, budgets and scope.

• Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.

• Excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet. Experience with energy and asset planning systems is an asset.

• Possess excellent leadership, time management, organizational negotiation and communication skills with the ability to multi-task.

• Understanding of governing agencies and regulations (Ontario Building Code, Fire Code, TSSA, CSA Playground Standards, Electrical Safety Authority, Municipal bylaws related to zoning, etc.

Physical Demands

• Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required.

• Proper personal equipment (PPE) is required when on-site at various construction projects and facilities.

Position Requirements

• Valid Class ‘G’ Ontario Driver’s License and access to a reliable vehicle.

• A current and acceptable Criminal Record Check is required prior to the commencement date.

• Attendance at meetings, seminars and conferences as required.

• Must have a high-speed internet connection and a proper workstation to work from home location.

Preferred Qualifications

Education (degree/diploma/certifications - in addition to the above)

• Project Management Professional (PMP) designation.

Knowledge/Skills/Ability (in addition to the above)

• Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.

Position Classification

Position Title: Capital Project Specialist

Division: Asset Management and Maintenance

Department: Environment and Infrastructure Services

Classification: Exempt (non-union)

Work Location: Orillia City Centre

Reports to (Direct): Manager of Capital Programs.

Position(s) Supervised Directly: N/A

Position(s) Supervised Indirectly: N/A

Effective Date: August 26, 2025.

Revision Date:

Salary Range: Category 6 - Exempt Salary Schedule

Hours per Week: 40

Organizational Chart

Below is the reporting relationship of this position to others within the immediate department.