GOVERNANCE COORDINATOR

OFFICE OF UNIVERSITY GOVERNANCE

Competition No. 25.09.256

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week).

$59,501 to $80,327 per annum.

Open until suitable candidate is found.

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to just under 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking two Governance Coordinators for full-time continuing opportunities with the Office of University Governance (OUG). As a member of the OUG, and reporting to University Secretary, you will be responsible for supporting the day-to-day administrative activities of the Board of Governors and its Committees (Board) and the General Faculties Council and its Committees (GFC). You will support the implementation of governance processes within the university's bicameral governance framework, as well as serve as the administrative contact for the OUG.

Key responsibilities include:

• Assisting the University Secretary in all operational aspects of governance;
• Managing meeting logistics for the Board and GFC including scheduling meetings, room booking, catering, circulation of materials, reports, agenda packages, and minute taking;
• Preparing necessary presentation materials, documenting and following up on actions and decisions from meetings, and updates work plans;
• Coordinating and screening correspondence to public and stakeholder inquiries and escalating issues to the University Secretary when necessary;
• Managing general office administration, including maintaining board records and up to date contact information, preparation of expense claims, paying invoices, ordering office supplies, electronic filing and other administrative functions;
• Preparing expense reports for Board members and Director, preparation of PeopleSoft access forms (HR, time management, finance), including P-card and expense claims;
• Ensuring that the university retention guidelines are adhered to regarding the management of records from the Board and GFC, including destruction, documentation and processing of files, recommending processes to ensure proper adherence and advising executives, faculty and staff on best practices in relation to retention of governance documents;
• Providing feedback on OUG administrative policies and is responsible for implementation of these policies and procedures;
• Maintaining website content and databases including but not limited to Asana, Diligent, PeopleSoft, other databases;
• Monitoring all email accounts and calendars related to the OUG, responding to, or directing inquiries;
• Planning and coordinating travel for the OUG and Board; and
• Coordinating and supporting the implementation of various events, including but not limited to meetings, retreats and other university events.

SKILLS

You will have:

• Tact, diplomacy, and strong public relations skills;
• Sound decision-making skills with a proactive attitude;
• Strong organizational and multitasking skills;
• High attention to detail and accuracy;
• The ability to manage a large volume of work, conflicting priorities, and competing deadlines; and
• Excellent communication, problem solving, technical and writing skills.

QUALIFICATIONS

• A minimum of a diploma with a focus on administration and project management.
• A minimum of 5 years of progressively responsible administration experience at a senior executive administration level.
• A minimum of 3 years of experience supporting a role with direct reporting to a board.
• A working knowledge of PeopleSoft, Google applications and board portal technology would be of value.
• Experience with records management, communications and research techniques would be considered an asset.
• Experience with Microsoft Office Suite and Adobe Acrobat Pro.
• An equivalent combination of education and experience may be considered.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth