Administrative Assistant

Position Summary Department: Finance Reports to: Chief Financial Officer Location: Ottawa

Morin Supply is seeking a friendly, organized, and detail-oriented Administrative Assistant to join our team. This role supports all areas of the business and helps ensure smooth day-to-day operations. The ideal candidate enjoys helping others, staying organized, and keeping things running efficiently in a fast-paced office environment. They are proactive, reliable, and able to manage a variety of tasks while providing excellent support to both customers and colleagues.

Key Responsibilities Assist customers with questions and provide basic account support. Help with customer onboarding and welcome communications. Sending invoices, statements and processing payments. Monitor overdue accounts and help with follow-up reminders. Create purchase orders and assist with basic data entry in internal systems. Help maintain vehicle maintenance and inspection records. Assist with scheduling and tracking maintenance and service requests. Support general compliance and documentation needs. Manage incoming company emails and direct them to the appropriate departments. Provide general office support including filing, scanning, and data entry. Assist with organizing reports and maintaining accurate records. Help with occasional company communications, events, and internal coordination.

Skills, Qualifications, and Abilities Previous administrative or customer service experience preferred. Strong communication and interpersonal skills. Comfortable using email and basic Microsoft Office tools (Word, Excel, Outlook). Strong attention to detail and ability to stay organized. Ability to learn new systems and follow established procedures. Positive, reliable, and team-oriented attitude.

What are we looking for? Friendly and professional communication style. Someone who enjoys helping customers and coworkers. Organized and dependable with good follow-through. Comfortable working in a fast-paced office environment. Willingness to learn and take on a variety of tasks.

Why work for us? 3 Weeks’ Vacation 6 paid Sick Days RRSP Employer Matching Competitive Health and Dental Benefits Employee Centric Assistance Program and Wellness Support Investment in your Professional and Educational growth

Morin Supply is an equal opportunity employer committed to building a diverse workforce. We welcome applications from women, Indigenous peoples, Black and racialized communities, persons with disabilities, people from gender-diverse communities, and individuals with intersectional identities. We are committed to an inclusive selection process and a barrier-free workplace. We thank all applicants for their interest. Only those selected for an interview will be contacted. All information collected during the recruitment process will be handled in accordance with applicable privacy legislation in Ontario and Quebec. Offers of employment may be subject to reference checks, verification of qualifications, and role-specific requirements such as driving record checks or safety certifications, where applicable. Accessibility & AODA Compliance Morin Supply is committed to creating an accessible and inclusive workplace. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we will provide accommodations throughout all stages of the recruitment, selection, and employment process upon request. If you require an accommodation, please inform Human Resources and we will work with you to meet your needs in a manner that respects dignity, independence, integration, and equal opportunity.