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Job Requisition ID:

2025-00950

Time Type:

Full time

Employee Group:

Staff

Job Category:

Project and Program Management

Employment Type:

Temporary

Department:

Faculty of Health - Kinesiology and Health Sciences - Research, Fischer

Hiring Range:

$65,973.33 - $82,466.66

Posting Information:

Internal posting closes Thursday December 4 at 11:59 am

Term 18 months

Job Description:

Primary Purpose

The Healthy Waterloo Initiative (HWI) Project Manager is accountable to the Director of the Healthy Waterloo Program. The Project Manager will manage day-to-day operations, program planning and development to ensure the successful implementation of the Healthy Waterloo program for the Faculty of Health. The candidate will play an all-encompassing role in coordinating administrative, outreach, marketing and event activities.

Key Accountabilities

Community Engagement

• Develop and manage the community engagement database.

• Represent Healthy Waterloo at university and community events and advisory groups.

• Coordinates and participates in campus visits, events, workshops and conferences

• Prepare publication pieces and promote Healthy Waterloo through web, news or social media.

• Prepare and deliver presentations at internal and external meetings

• Conduct and review market research to enhance participation in the program.

• Update and maintain the Healthy Waterloo website using WCMS3.

• Arrange for website photos and upload them to the website.

• Help plan and implement creative ideas to raise the profile and promote events.

• Develop guidelines to inform strategies, develop key messaging and positioning.

• Provide leadership to social media and other marketing requirements.

• Monitor social media presence.

• Respond to all inquiries and requests.•

General Project Management

• Create project timeline and send reminders for due dates and deadlines.

• Organize and maintain appropriate mailing lists and email.

• Initiate and organize events, book space, arrange food, and attend to logistics at each event.

• Ensure the efficient and equitable use of facilities and booking of space.

• Support volunteers, event logistics and arrange for tech support at events.

• Act as the UW Liaison when coordinating with external stakeholders to ensure a successful event.

• Develop training materials for volunteers, faculty and staff.

• Coordinate the hiring of coop students and provide onboarding and training.

• Prepare offices and onboarding documentation for new coop students.

• Arrange for keys, fobs, and equipment as needed.

• Connect with Program Lead, and industry partners to ensure success of program

• Maintain program statistics to support the development of annual reports and documentation.

• Actively participate in strategy development and deployment

• Connect with and support internal and external partners to advance the goals of Healthy Waterloo

• Create and manage program, project and event timelines, including targets and milestones that track and measure success.

• Work closely with Project Lead, HWI leadership team and Advancement to identify and build relationships with potential supporters.

General Administrative Support

• Provide administrative support to stakeholders of the Healthy Waterloo Initiative.

• Update and manage the database system.

• Prepare reports and documents, as needed.

• Schedule meetings, circulate meeting materials, keep minutes and provide a summary of committee decisions.

• Track, order and maintain inventory of supplies.

• Maintain electronic filing system within University Records guidelines.

• Manage retention and storage of confidential documents.

• Support the expense reimbursement process.

• Prepare and coordinate the on-line and print communication and reports in collaboration with the Director

Required Qualifications

Education

• Undergraduate degree or equivalent combination of education and experience in a Health field required

• First Aid certification is an asset.

Experience

• Minimum of four years of administrative experience (academic setting preferred)

• Two or more years of supervisory experience

• Two or more years of website and database experience, familiarity with WCMS3, an asset

• Experience with marketing, advertising, project management or communications, an asset

• Leading and organizing events and volunteers, an asset

Knowledge/Skills/Abilities

• Well-developed organizational skills with an aptitude for attention to detail and accuracy

• Exceptional communication skills in written and verbal form

• Ability to exercise judgement, plan and implement a wide range of communication initiatives

• Strong leadership and interpersonal skills with the ability to build positive relationships and excel in a collaborative team environment

• Ability to adapt to changing responsibilities and take initiative.

• Intermediate skill level using Microsoft Office, Excel, and Teams.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.