About the role
The office administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office documentation and serve as a primary point of contact for team members and customers. You will be responsible for managing sales inquiries, resolving service issues, and routing complex requests to the appropriate departments, all while maintaining professional relationships with vendors and clients.
Key Responsibilities:
- Welcoming and directing visitors
- Answer and direct incoming calls, emails, and customer inquires to the appropriate department
- Receive, sort, and distribute incoming mail, packages, and courier deliveries to
appropriate departments and personnel
-
Prepare and send outgoing mail and packages from various departments.
-
Collecting office checks, emailing copies to the collections department, and mailing original checks to cash applications.
-
Access to a shared mailbox to assist in distributing and retrieving invoices to the proper facilities and departments.
-
Process Purchase Order (PO) requisitions and invoices for Business Unit 396 as needed
-
Maintaining office supplies inventory and place orders when necessary
-
Prepare reports, presentations, and documents as required.
-
Execute time-sensitive administrative tasks under pressure while maintaining high service standards.
Knowledge, Skills, Abilities and Competencies:
- Bilingual French and English
- Excellent oral and written English / French skills, paired with strong interpersonal abilities to foster positive relationships with vendors and clients.
- Exceptional computer competence with a working knowledge of Google Workspace (and a willingness to train on industry-specific systems).
- A desire to learn the nuances of our business and the adaptability to handle evolving priorities with ease
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
Not the right fit? Search for Office Administrator jobs in Ottawa, ON
About GFL Environmental
Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow clients to focus on their core business. Our excellence starts with our local leadership and local presence. In fact, in North America alone, we have an extensive network of offices to support our local communities and customers. We take pride in our extensive knowledge in a range of specialty sectors such as education, healthcare, retail, commercial real estate, government and corporate campuses, etc. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today’s world. Allied Universal is There for you™.
Allied Universal’s Canadian operations are a hallmark of integrity, discretion, and professionalism. For over 20 years, we have provided unparalleled service, systems, and solutions to serve, secure, and care for the people and businesses throughout Canada. Our relationships with our employees and clients are at the heart of everything we do, each and every day. With a large span of regional offices, our national reach and local presence covers the nation.
Through our one-on-one collaboration, we partner with you to truly understand your security needs and goals. Through our leading services, systems, and solutions—security services, technology services, and complementary services— Allied Universal is There for you. ™ Commercial, Industrial, Retail & Law Enforcement markets have been our primary focus.
Our commitment to finding the highest quality products is never ending, whether for the Industrial Mining, Nuclear, Forestry industry, or the Retail, Commercial industries, our clients gain our knowledge of “What Works” for their respective businesses.
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About the role
The office administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office documentation and serve as a primary point of contact for team members and customers. You will be responsible for managing sales inquiries, resolving service issues, and routing complex requests to the appropriate departments, all while maintaining professional relationships with vendors and clients.
Key Responsibilities:
- Welcoming and directing visitors
- Answer and direct incoming calls, emails, and customer inquires to the appropriate department
- Receive, sort, and distribute incoming mail, packages, and courier deliveries to
appropriate departments and personnel
-
Prepare and send outgoing mail and packages from various departments.
-
Collecting office checks, emailing copies to the collections department, and mailing original checks to cash applications.
-
Access to a shared mailbox to assist in distributing and retrieving invoices to the proper facilities and departments.
-
Process Purchase Order (PO) requisitions and invoices for Business Unit 396 as needed
-
Maintaining office supplies inventory and place orders when necessary
-
Prepare reports, presentations, and documents as required.
-
Execute time-sensitive administrative tasks under pressure while maintaining high service standards.
Knowledge, Skills, Abilities and Competencies:
- Bilingual French and English
- Excellent oral and written English / French skills, paired with strong interpersonal abilities to foster positive relationships with vendors and clients.
- Exceptional computer competence with a working knowledge of Google Workspace (and a willingness to train on industry-specific systems).
- A desire to learn the nuances of our business and the adaptability to handle evolving priorities with ease
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
Not the right fit? Search for Office Administrator jobs in Ottawa, ON
About GFL Environmental
Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow clients to focus on their core business. Our excellence starts with our local leadership and local presence. In fact, in North America alone, we have an extensive network of offices to support our local communities and customers. We take pride in our extensive knowledge in a range of specialty sectors such as education, healthcare, retail, commercial real estate, government and corporate campuses, etc. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today’s world. Allied Universal is There for you™.
Allied Universal’s Canadian operations are a hallmark of integrity, discretion, and professionalism. For over 20 years, we have provided unparalleled service, systems, and solutions to serve, secure, and care for the people and businesses throughout Canada. Our relationships with our employees and clients are at the heart of everything we do, each and every day. With a large span of regional offices, our national reach and local presence covers the nation.
Through our one-on-one collaboration, we partner with you to truly understand your security needs and goals. Through our leading services, systems, and solutions—security services, technology services, and complementary services— Allied Universal is There for you. ™ Commercial, Industrial, Retail & Law Enforcement markets have been our primary focus.
Our commitment to finding the highest quality products is never ending, whether for the Industrial Mining, Nuclear, Forestry industry, or the Retail, Commercial industries, our clients gain our knowledge of “What Works” for their respective businesses.