About the role
GFL Environmental is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our executive team. In this dynamic role, reporting to the Executive Assistant, you'll be instrumental in ensuring the smooth operation of daily executive functions, managing complex schedules, and facilitating seamless communication.
Key Responsibilities:
- Calendar and Meeting Management: Provide basic calendar management for leaders on the executive team, including arranging internal and external meetings, booking rooms, and coordinating catering. This involves scheduling stakeholders across various time zones and preparing agenda materials.
- Expense Reporting: Prepare and track expense reports for executives in a timely and accurate manner.
- Travel Coordination: Arrange all international travel logistics, including booking hotels, ground transportation, and air travel.
- Document Management: Manage and maintain the organizational chart and various SharePoint documents, ensuring accuracy and accessibility.
- Meeting & Event Support: Serve as a key support contact for all operational and administrative aspects of leadership meetings and events.
- Material Preparation: Assist with preparing presentation materials, slide decks, and other documents. This includes drafting, proofreading, and managing high-quality correspondence, as well as developing numerous PowerPoint presentations and Excel reports. You will handle sensitive and confidential information with absolute discretion.
- Invoice Processing: Work closely with Operations and Procurement leaders to process invoices, serving as a vital conduit to these teams.
- All other general office responsibilities: as required by the management team.
Skills, Abilities, and Requirements:
- A minimum of 3 years of experience providing administrative support to a large team, preferably within a fast-paced corporate environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suites (Docs, Sheets, Slides, Calendar).
- Excellent organizational skills, meticulous attention to detail, and a proven ability to manage multiple priorities effectively.
- Demonstrated "can-do" attitude with a proactive and problem-solving approach.
- Post-secondary education in administrative support, office administration, or a related field is preferred.
We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
About GFL Environmental Inc.
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation.
Through a strategically located network of facilities across Canada the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to more than 135,000 industrial, commercial and institutional customers.
We offer an unparalleled commitment to customer service, reliability and efficiency and maintain an unwavering focus on safety and compliance with environmental and legislative requirements.
At GFL, we believe that by providing accessible, cost-effective environmental solutions we will encourage greater environmental responsibility and allow our customers and the communities we serve to be Green For Life.
GFL Environnement est la seule grande entreprise de services environnementaux diversifiés en Amérique du Nord offrant des services de gestion des déchets solides, de gestion des déchets liquides et d'assainissement des sols.
Grâce à un réseau stratégiquement situé au Canada et aux Etats-Unis, l'équipe professionnelle et dévouée d'employés de GFL offre un service local à plus de 4 millions de foyers sous contrat municipal et à plus de 135 000 clients industriels, commerciaux et institutionnels.
Nous offrons un engagement inégalé à l'égard du service à la clientèle, de la fiabilité et de l'efficacité, et nous mettons l'accent sur la sécurité et le respect des exigences environnementales et légales.
Chez GFL, nous croyons qu'en offrant des solutions environnementales accessibles et rentables, nous encouragerons une plus grande responsabilité environnementale et nous permettrons à nos clients et aux collectivités.
About the role
GFL Environmental is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our executive team. In this dynamic role, reporting to the Executive Assistant, you'll be instrumental in ensuring the smooth operation of daily executive functions, managing complex schedules, and facilitating seamless communication.
Key Responsibilities:
- Calendar and Meeting Management: Provide basic calendar management for leaders on the executive team, including arranging internal and external meetings, booking rooms, and coordinating catering. This involves scheduling stakeholders across various time zones and preparing agenda materials.
- Expense Reporting: Prepare and track expense reports for executives in a timely and accurate manner.
- Travel Coordination: Arrange all international travel logistics, including booking hotels, ground transportation, and air travel.
- Document Management: Manage and maintain the organizational chart and various SharePoint documents, ensuring accuracy and accessibility.
- Meeting & Event Support: Serve as a key support contact for all operational and administrative aspects of leadership meetings and events.
- Material Preparation: Assist with preparing presentation materials, slide decks, and other documents. This includes drafting, proofreading, and managing high-quality correspondence, as well as developing numerous PowerPoint presentations and Excel reports. You will handle sensitive and confidential information with absolute discretion.
- Invoice Processing: Work closely with Operations and Procurement leaders to process invoices, serving as a vital conduit to these teams.
- All other general office responsibilities: as required by the management team.
Skills, Abilities, and Requirements:
- A minimum of 3 years of experience providing administrative support to a large team, preferably within a fast-paced corporate environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suites (Docs, Sheets, Slides, Calendar).
- Excellent organizational skills, meticulous attention to detail, and a proven ability to manage multiple priorities effectively.
- Demonstrated "can-do" attitude with a proactive and problem-solving approach.
- Post-secondary education in administrative support, office administration, or a related field is preferred.
We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
About GFL Environmental Inc.
GFL Environmental is the only major diversified environmental services company in North America offering services in solid waste management, liquid waste management and soil remediation.
Through a strategically located network of facilities across Canada the United States, GFL’s dedicated, professional team of employees provides local service to more than 4 million households under municipal contracts and to more than 135,000 industrial, commercial and institutional customers.
We offer an unparalleled commitment to customer service, reliability and efficiency and maintain an unwavering focus on safety and compliance with environmental and legislative requirements.
At GFL, we believe that by providing accessible, cost-effective environmental solutions we will encourage greater environmental responsibility and allow our customers and the communities we serve to be Green For Life.
GFL Environnement est la seule grande entreprise de services environnementaux diversifiés en Amérique du Nord offrant des services de gestion des déchets solides, de gestion des déchets liquides et d'assainissement des sols.
Grâce à un réseau stratégiquement situé au Canada et aux Etats-Unis, l'équipe professionnelle et dévouée d'employés de GFL offre un service local à plus de 4 millions de foyers sous contrat municipal et à plus de 135 000 clients industriels, commerciaux et institutionnels.
Nous offrons un engagement inégalé à l'égard du service à la clientèle, de la fiabilité et de l'efficacité, et nous mettons l'accent sur la sécurité et le respect des exigences environnementales et légales.
Chez GFL, nous croyons qu'en offrant des solutions environnementales accessibles et rentables, nous encouragerons une plus grande responsabilité environnementale et nous permettrons à nos clients et aux collectivités.