Senior Accountant - Finance & Trust Operations
About the role
RS Law Professional Corporation | Finance & Trust Operations
Position title: Senior Accountant Department: Finance & Trust Operations Employment type: Full Time Location: On-site/Hybrid
01— POSITION OVERVIEW
RS Law Professional Corporation is a leading collections law firm serving major Canadian financial institutions. We are seeking a detail-oriented and highly organized Trust Accounting & Payments Analyst to join our Finance & Trust Operations team.
This role is central to the firm's daily financial operations. The successful candidate will be responsible for processing inbound and outbound payments across multiple channels, maintaining accurate trust account records, and ensuring timely reconciliation across our accounting systems. Working closely with internal teams and external stakeholders, this individual supports seamless and accurate money movement on behalf of our institutional clients.
02 —RESPONSIBILITIES
Payment Processing & Reconciliation
Process and reconcile incoming payments received through multiple channels, including electronic transfers, direct bank payments, and physical instruments Verify payment details against internal records, investigate discrepancies, and escalate unresolved items in a timely manner Maintain accurate daily logs and tracking records for all processed transactions Confirm receipt of funds and communicate with relevant internal teams upon completion Outbound Payment Administration Process outbound payment instructions received from authorized parties, ensuring accuracy of amounts, references, and recipient details Prepare and submit payment files to the firm's banking partner in accordance with established procedures and deadlines Coordinate with Finance and operations staff to obtain approvals and distribute payment confirmations Update internal records to reflect payment status and archive documentation appropriately Trust Account Management Record all trust deposits and withdrawals accurately in the firm's legal accounting software Apply correct transaction dates, payment methods, and reference identifiers to each entry Perform regular reviews to ensure trust records are reconciled and complete Coordinate with internal staff to resolve duplicate entries or missing matter information General Ledger & Accounting Entries Post receipts and disbursements in the firm's accounting system, ensuring proper allocation to the correct client or matter Maintain organized records and update tracking files to confirm completion of all postings Support the Finance team with period-end reconciliation activities as required Reporting & Internal Collaboration Prepare and distribute periodic payment summaries and activity reports to Finance and operations management Respond to payment-related inquiries from internal stakeholders professionally and in a timely manner Identify and escalate process exceptions, potential errors, or operational risks Support continuous improvement of payment workflows and documentation standards
03 —QUALIFICATIONS Required Minimum 4 years of experience in an accounting, bookkeeping, or financial operations role Experience with trust accounting, legal accounting software, or equivalent financial management platforms Advanced proficiency in Microsoft Excel, including structured data entry and financial templates Familiarity with Canadian banking systems and electronic payment processing Demonstrated accuracy and reliability in a high-volume transaction environment Strong organizational and time management skills, with the ability to manage concurrent workstreams Professional written communication skills for internal and external correspondence Preferred Experience with QuickBooks Online or a comparable general ledger platform Experience with Cosmolex or similar software is desirable.
Background in a law firm, collections agency, or financial services environment
Familiarity with EFT, wire transfer, and Interac e-Transfer processing in a business context Post-secondary education in Accounting, Business Administration, or a related discipline
04 —COMPETENCIES COMPETENCY DESCRIPTION Accuracy & Attention to Detail Maintains a low error tolerance when handling high volumes of financial transactions.
Process Adherence
Follows established procedures for each payment type and escalates exceptions appropriately.
Time Management
Prioritizes daily tasks and consistently meets same-day processing deadlines.
Problem Solving
Investigates payment discrepancies methodically before escalating unresolved items.
Collaboration
Works effectively across Finance, legal, and operations teams throughout the organization.
Discretion & Confidentiality
Handles sensitive client and financial information with professionalism and integrity.
Not the right fit? Search for Accountant jobs in Toronto, Ontario, Canada
About Rubenstein Siegel
Rubenstein, Siegel has over 40 years of experience in providing collection services to financial institutions, businesses and individuals. We have developed a stream-lined, efficient approach to collections and mortgage enforcement, resulting in greater recoveries for our clients. Our lawyers deal with all aspects of the process including negotiating with customers and their counsel. We have represented Banks at all levels of the court system, from Small Claims Court to the Supreme Court of Canada, on issues arising from collection matters, and complex contractual, bankruptcy and fraud issues. In addition, our team of lawyers has expertise in assisting clients in the real estate industry, as well as in civil and commercial litigation.
Similar Jobs
Senior Accountant - Finance & Trust Operations
About the role
RS Law Professional Corporation | Finance & Trust Operations
Position title: Senior Accountant Department: Finance & Trust Operations Employment type: Full Time Location: On-site/Hybrid
01— POSITION OVERVIEW
RS Law Professional Corporation is a leading collections law firm serving major Canadian financial institutions. We are seeking a detail-oriented and highly organized Trust Accounting & Payments Analyst to join our Finance & Trust Operations team.
This role is central to the firm's daily financial operations. The successful candidate will be responsible for processing inbound and outbound payments across multiple channels, maintaining accurate trust account records, and ensuring timely reconciliation across our accounting systems. Working closely with internal teams and external stakeholders, this individual supports seamless and accurate money movement on behalf of our institutional clients.
02 —RESPONSIBILITIES
Payment Processing & Reconciliation
Process and reconcile incoming payments received through multiple channels, including electronic transfers, direct bank payments, and physical instruments Verify payment details against internal records, investigate discrepancies, and escalate unresolved items in a timely manner Maintain accurate daily logs and tracking records for all processed transactions Confirm receipt of funds and communicate with relevant internal teams upon completion Outbound Payment Administration Process outbound payment instructions received from authorized parties, ensuring accuracy of amounts, references, and recipient details Prepare and submit payment files to the firm's banking partner in accordance with established procedures and deadlines Coordinate with Finance and operations staff to obtain approvals and distribute payment confirmations Update internal records to reflect payment status and archive documentation appropriately Trust Account Management Record all trust deposits and withdrawals accurately in the firm's legal accounting software Apply correct transaction dates, payment methods, and reference identifiers to each entry Perform regular reviews to ensure trust records are reconciled and complete Coordinate with internal staff to resolve duplicate entries or missing matter information General Ledger & Accounting Entries Post receipts and disbursements in the firm's accounting system, ensuring proper allocation to the correct client or matter Maintain organized records and update tracking files to confirm completion of all postings Support the Finance team with period-end reconciliation activities as required Reporting & Internal Collaboration Prepare and distribute periodic payment summaries and activity reports to Finance and operations management Respond to payment-related inquiries from internal stakeholders professionally and in a timely manner Identify and escalate process exceptions, potential errors, or operational risks Support continuous improvement of payment workflows and documentation standards
03 —QUALIFICATIONS Required Minimum 4 years of experience in an accounting, bookkeeping, or financial operations role Experience with trust accounting, legal accounting software, or equivalent financial management platforms Advanced proficiency in Microsoft Excel, including structured data entry and financial templates Familiarity with Canadian banking systems and electronic payment processing Demonstrated accuracy and reliability in a high-volume transaction environment Strong organizational and time management skills, with the ability to manage concurrent workstreams Professional written communication skills for internal and external correspondence Preferred Experience with QuickBooks Online or a comparable general ledger platform Experience with Cosmolex or similar software is desirable.
Background in a law firm, collections agency, or financial services environment
Familiarity with EFT, wire transfer, and Interac e-Transfer processing in a business context Post-secondary education in Accounting, Business Administration, or a related discipline
04 —COMPETENCIES COMPETENCY DESCRIPTION Accuracy & Attention to Detail Maintains a low error tolerance when handling high volumes of financial transactions.
Process Adherence
Follows established procedures for each payment type and escalates exceptions appropriately.
Time Management
Prioritizes daily tasks and consistently meets same-day processing deadlines.
Problem Solving
Investigates payment discrepancies methodically before escalating unresolved items.
Collaboration
Works effectively across Finance, legal, and operations teams throughout the organization.
Discretion & Confidentiality
Handles sensitive client and financial information with professionalism and integrity.
Not the right fit? Search for Accountant jobs in Toronto, Ontario, Canada
About Rubenstein Siegel
Rubenstein, Siegel has over 40 years of experience in providing collection services to financial institutions, businesses and individuals. We have developed a stream-lined, efficient approach to collections and mortgage enforcement, resulting in greater recoveries for our clients. Our lawyers deal with all aspects of the process including negotiating with customers and their counsel. We have represented Banks at all levels of the court system, from Small Claims Court to the Supreme Court of Canada, on issues arising from collection matters, and complex contractual, bankruptcy and fraud issues. In addition, our team of lawyers has expertise in assisting clients in the real estate industry, as well as in civil and commercial litigation.