Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Business Operations

# of Open Positions:

1

Faculty/Service - Department:

Faculty of Law - Civil Law Section

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2025/12/18

Applications must be received BEFORE (YYYY/MM/DD):

2025/12/18

Hours per week:

35

Salary Grade:

Non-Union Grade NM2

Salary Range:

$115,781.00 - $144,726.00

Application Details:

• Please submit a cover letter along with your resume.

Position purpose:

Ensures strategic and operational leadership in planning, developing and implementing Civil Law Section administrative activities. Also ensures integrated management of support services by developing cross-cutting, complementary processes to increase service flexibility and quality.

Takes into account Faculty strategic directions and priorities set by the dean’s office, as well as current laws, policies, regulations, guidelines and processes to advise the dean and management team on short-, medium- and long-term strategy design and planning for units and positions serving the Civil Law Section, ensuring efficient, effective teaching and research activities.

Acts as a change agent with partners and services under own responsibility, implementing innovative solutions that ensure proactive delivery of effective, flexible services that add value and meet the needs of the Civil Law Section and its clients.

In this role, you will:

• Shows leadership and offers administrative expertise to the leadership team in support of resource management decisions, applying standardized business mechanisms, procedures and processes, to minimize redundance and red tape and simplify service provision. Manages Civil Law Section organizational development by analyzing structures, recommending improved resource co-ordination and implementing proposed changes, to ensure efficient, effective service for internal and external stakeholders.
• Develops a budgetary framework integrating all revenue sources and taking into account Faculty priorities. Leads and supervises financial activities: budget entries, analyses and financial statements. Proposes strategies and performs budgetary controls, in accordance with University and research organization policies and regulations.
• Oversees human resource management, including staff hiring, evaluation, training and supervision, in collaboration with the dean’s office. Acts as a mediator and resource person for Common Law Section supervisors and staff, to ensure staff quality. Advises on application of collective agreements, regulations and policies, as well as relevant laws and standards, to ensure compliance, including with regards to health and safety. Works to develop and maintain an outstanding work environment.
• Assesses physical and technical resources and makes well-founded and supported recommendations, considering current and future needs and the Faculty’s long-term vision.
• Offers expert advice on governance to the Civil Law Section as well as on analysis and feasibility of special projects to professors and researchers, to meet business needs and find the best tools and solutions to optimize Civil Law Section resources. Manages Faculty special projects or initiatives as needed, or participates in them.
• Handles hiring, training, supervision, discipline and performance assessment for own team, in accordance with University standards and policies. Designs, prepares and implements work procedures and tools to improve team performance and administrative service quality.

What you will bring:

• Theoretical and practical knowledge of financial and human resource management acquired through university education (or an equivalent combination of studies and experience) and at least 10 years’ progressive management and leadership experience.
• Knowledge of strategic planning principles, practices and processes, to manage and guide the development of short- and long-term plans.
• In-depth knowledge and experience in designing and implementing organization-wide policies and strategies.
• Knowledge and experience pertaining to financial management and budget planning.
• Experience in managing human resources, teams, conflict, negotiation and projects.
• Proven ability to persuade, mobilize and engage multidisciplinary teams in pursuit of a common goal.
• Excellent skills in analysis, synthesis and problem-solving.
• Knowledge of communication and marketing principles, as well as of physical and material resource management.
• Proven experience in continuous improvement of complex operations and in proactive. change management.
• Outstanding leadership and problem-solving skills, with ability to respond to unexpected issues and challenges and find effective, innovative solutions working under multiple, sometimes conflicting, timelines.
• Strong sense of professional ethics
• Bilingualism — English and French (oral and written).
• Strong knowledge and understanding of university management (an asset).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.