Accounts Payable Specialist - Subcontracts
About the role
Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you? Take the leap and make your mark at Plan Group!
Key Responsibilities:
Invoice & Payment Management
- Process all subcontractor invoices in the system accurately and on time.
- Review subcontractor statements and provide regular updates on payment status.
- Reconcile discrepancies between invoices, contracts, and purchase orders.
- Ensure statutory declarations (stat decs) are received and verified prior to releasing payments.
- Review progress billing and schedule of values to ensure accuracy and alignment with contractual terms.
- Confirm proper approvals are in place prior to processing payments.
Compliance & Documentation
- Maintain updated safety documentation for all subcontractors.
- Track expiry dates and proactively request renewals for expired safety documents.
- Ensure all required compliance documents are received and properly filed.
- Support subcontractor onboarding and ensure documentation is complete and organized.
Administrative & Team Support
- Maintain organized records of invoices, payments, compliance documents, and correspondence.
- Assist in continuous improvement initiatives within the subcontracts process.
- Collaborate with project managers, procurement, and accounting teams to ensure smooth workflow and issue resolution.
Our ideal candidate has:
- College/University Diploma in Accounting, Business Admin or relevant experience
- Minimum 2 year of experience in finance administration
- Advanced knowledge of Microsoft Office, especially Excel
- Exposure to Microsoft Dynamics an asset.
- Time management and organizational skills.
- Strong organizational and time management skills.
- Excellent problem-solving and analytical abilities.
- Strong communication skills and ability to work collaboratively across departments.
- Familiarity with construction documentation such as stat decs, schedules of values, and safety compliance.
About Plan Group
Plan Group is a dynamic construction company that believes working together makes anything possible.
Since 1955 we've worked with our clients to help design, build, integrate and maintain some of the most innovative and noteworthy spaces in Canada. We started as a boutique electrical firm and today we're growing into a global player in the electrical, mechanical and ICAT industries. What's more, we're expanding into service and facilities management with the help of our friends at Bouygues Energies & Services Canada.
By working together—mechanical, electrical, technology and facilities management—we are able to deliver results we all can be proud of.
Plan Group est une entreprise de construction dynamique qui croit que travailler ensemble rend tout possible.
Depuis 1955, nous travaillons avec nos clients pour aider à concevoir, construire, intégrer et entretenir certains des espaces les plus novateurs et remarquables au Canada. Nous avons commencé en tant qu'entreprise électrique boutique et aujourd'hui, nous sommes en train de devenir un acteur mondial dans les secteurs électrique, mécanique et ICAT. De plus, nous nous développons dans la gestion des services et des installations avec l'aide de nos amis de Bouygues Energies & Services Canada.
En travaillant ensemble - mécanique, électricité, technologie et gestion des installations - nous sommes en mesure de produire des résultats dont nous pouvons tous être fiers.
ECRA / ESA 7004188
ECRA/ESA 7004188
Accounts Payable Specialist - Subcontracts
About the role
Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you? Take the leap and make your mark at Plan Group!
Key Responsibilities:
Invoice & Payment Management
- Process all subcontractor invoices in the system accurately and on time.
- Review subcontractor statements and provide regular updates on payment status.
- Reconcile discrepancies between invoices, contracts, and purchase orders.
- Ensure statutory declarations (stat decs) are received and verified prior to releasing payments.
- Review progress billing and schedule of values to ensure accuracy and alignment with contractual terms.
- Confirm proper approvals are in place prior to processing payments.
Compliance & Documentation
- Maintain updated safety documentation for all subcontractors.
- Track expiry dates and proactively request renewals for expired safety documents.
- Ensure all required compliance documents are received and properly filed.
- Support subcontractor onboarding and ensure documentation is complete and organized.
Administrative & Team Support
- Maintain organized records of invoices, payments, compliance documents, and correspondence.
- Assist in continuous improvement initiatives within the subcontracts process.
- Collaborate with project managers, procurement, and accounting teams to ensure smooth workflow and issue resolution.
Our ideal candidate has:
- College/University Diploma in Accounting, Business Admin or relevant experience
- Minimum 2 year of experience in finance administration
- Advanced knowledge of Microsoft Office, especially Excel
- Exposure to Microsoft Dynamics an asset.
- Time management and organizational skills.
- Strong organizational and time management skills.
- Excellent problem-solving and analytical abilities.
- Strong communication skills and ability to work collaboratively across departments.
- Familiarity with construction documentation such as stat decs, schedules of values, and safety compliance.
About Plan Group
Plan Group is a dynamic construction company that believes working together makes anything possible.
Since 1955 we've worked with our clients to help design, build, integrate and maintain some of the most innovative and noteworthy spaces in Canada. We started as a boutique electrical firm and today we're growing into a global player in the electrical, mechanical and ICAT industries. What's more, we're expanding into service and facilities management with the help of our friends at Bouygues Energies & Services Canada.
By working together—mechanical, electrical, technology and facilities management—we are able to deliver results we all can be proud of.
Plan Group est une entreprise de construction dynamique qui croit que travailler ensemble rend tout possible.
Depuis 1955, nous travaillons avec nos clients pour aider à concevoir, construire, intégrer et entretenir certains des espaces les plus novateurs et remarquables au Canada. Nous avons commencé en tant qu'entreprise électrique boutique et aujourd'hui, nous sommes en train de devenir un acteur mondial dans les secteurs électrique, mécanique et ICAT. De plus, nous nous développons dans la gestion des services et des installations avec l'aide de nos amis de Bouygues Energies & Services Canada.
En travaillant ensemble - mécanique, électricité, technologie et gestion des installations - nous sommes en mesure de produire des résultats dont nous pouvons tous être fiers.
ECRA / ESA 7004188
ECRA/ESA 7004188