Administrative Assistant- Finance and Financial Aid
About the role
At Stenberg College, we are driven by purpose. We educate individuals to become caring professionals who make a difference in the lives of others. Located in Surrey, BC, we offer accredited programs across health care, education, and human services, and we’re proud of the impact our graduates make in their communities.
We are seeking a detail-oriented and organized Administrative Assistant to join our Financial Aid team. This role plays a key part in ensuring the smooth operation of financial processes, accurate recordkeeping, and compliance with institutional and regulatory standards.
About this Role
The Administrative Assistant will provide comprehensive administrative support to both the Finance and Financial Aid teams. This position involves maintaining accurate records, managing data entry, assisting with compliance processes, and supporting day-to-day as well as project-based financial administration. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, fast-paced environment.
Key Responsibilities
- Prepare, update, and maintain financial reports, including transaction logs, payment tracking, enrollment reports, and ad hoc reports.
- Track and follow up on student accounts with overdue balances.
- Perform accurate and timely data entry to support the Financial Aid team.
- Assist with accounting adjustments and reconciliation processes.
- Support financial audits by cross-verifying data between systems (e.g., reconciling SAS and AMP records).
- Maintain organized, up-to-date electronic and paper filing systems for finance and financial aid documentation.
- Manage documentation related to payment proof collection to ensure compliance with PTIRU standards.
- Contribute to internal and external compliance efforts.
- Perform other administrative tasks as required to support department operations.
Qualifications
- Diploma (DCS/DEC) or equivalent education preferred.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database/data entry systems.
- Previous administrative or finance-related experience preferred.
- Experience in a post-secondary or educational environment is an asset.
If you’re a motivated administrative professional who values accuracy, organization, and teamwork, we’d love to hear from you!
Want to learn more about Stenberg College? Please check out our website at stenbergcollege.com
Please note that only shortlisted candidates will be contacted.
About Stenberg College
Stenberg College offers a wide range of health care and human services programs and has an employment rate of over 95% in their area of study within 6 months of graduation. In direct consultation with the professional community, Stenberg College develops programs targeted at meeting industry demands for certain skill sets, thereby giving our graduates the highest possible opportunity for employment and success. In working with industry, we always seek information allowing us to differentiate our programs and ensure our graduates become employers' first choice.
Stenberg College sets a consistently high standard in post-secondary career training, with its:
Dedicated focus on health care and human services programs in high demand Commitment to student learning Commitment to excellence in teaching Collaboration & partnerships with employers / industry / educational institutions Commitment to graduate success
Administrative Assistant- Finance and Financial Aid
About the role
At Stenberg College, we are driven by purpose. We educate individuals to become caring professionals who make a difference in the lives of others. Located in Surrey, BC, we offer accredited programs across health care, education, and human services, and we’re proud of the impact our graduates make in their communities.
We are seeking a detail-oriented and organized Administrative Assistant to join our Financial Aid team. This role plays a key part in ensuring the smooth operation of financial processes, accurate recordkeeping, and compliance with institutional and regulatory standards.
About this Role
The Administrative Assistant will provide comprehensive administrative support to both the Finance and Financial Aid teams. This position involves maintaining accurate records, managing data entry, assisting with compliance processes, and supporting day-to-day as well as project-based financial administration. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative, fast-paced environment.
Key Responsibilities
- Prepare, update, and maintain financial reports, including transaction logs, payment tracking, enrollment reports, and ad hoc reports.
- Track and follow up on student accounts with overdue balances.
- Perform accurate and timely data entry to support the Financial Aid team.
- Assist with accounting adjustments and reconciliation processes.
- Support financial audits by cross-verifying data between systems (e.g., reconciling SAS and AMP records).
- Maintain organized, up-to-date electronic and paper filing systems for finance and financial aid documentation.
- Manage documentation related to payment proof collection to ensure compliance with PTIRU standards.
- Contribute to internal and external compliance efforts.
- Perform other administrative tasks as required to support department operations.
Qualifications
- Diploma (DCS/DEC) or equivalent education preferred.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database/data entry systems.
- Previous administrative or finance-related experience preferred.
- Experience in a post-secondary or educational environment is an asset.
If you’re a motivated administrative professional who values accuracy, organization, and teamwork, we’d love to hear from you!
Want to learn more about Stenberg College? Please check out our website at stenbergcollege.com
Please note that only shortlisted candidates will be contacted.
About Stenberg College
Stenberg College offers a wide range of health care and human services programs and has an employment rate of over 95% in their area of study within 6 months of graduation. In direct consultation with the professional community, Stenberg College develops programs targeted at meeting industry demands for certain skill sets, thereby giving our graduates the highest possible opportunity for employment and success. In working with industry, we always seek information allowing us to differentiate our programs and ensure our graduates become employers' first choice.
Stenberg College sets a consistently high standard in post-secondary career training, with its:
Dedicated focus on health care and human services programs in high demand Commitment to student learning Commitment to excellence in teaching Collaboration & partnerships with employers / industry / educational institutions Commitment to graduate success