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Apply By: Thursday, April 30, 2026 11:59 pm EDT

Administrative Assistant to the Regional Senior Judge

Job ID:

243800

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Ottawa

Position(s) language:

English

Job term:

1 Temporary assignment/contract for 12 months with possibility of extension

Job code:

10OAD - Office Administration 10

Salary:

$29.53 - $34.75 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Thrive in a dynamic environment and make a meaningful impact on the justice system

Play an integral role in the administration of Justice. Be a key contributor where every day offers new chances for development and success.

About the job

• collaborate with Justice stakeholders: build effective working relationships with the Regional Senior Judge (RSJ), Judicial Services Managers and key Justice system partners to support court operations and regional priorities
• provide administrative services to the RSJ and RM: deliver high level administrative support to RSJ and Judicial Services Managers, ensuring smooth daily operations and effective decision making. Responsibilities include: composing correspondence, drafting endorsements, answering inquiries, managing office supplies, maintaining Outlook calendars
• organize events: coordinate and manage official regional court events, meetings and regional initiatives that support the administration of Justice
• preparing reports and documents: draft well organized reports and correspondence such as, reserve judgment database, conference requests and expense reports
• keep records: maintain accurate and confidential records that are essential to the effective administration of court operations and regional programs

What you bring to the team

Mandatory:

• You can type at least 50 words per minute

Technical knowledge

You can/have:

• understand how Superior and Ontario court work, including legal terms
• demonstrated knowledge of office administration including financial policies and purchasing practices

Organizational, communication and analytical skills

You can:

• organize your work, manage the Justice's schedule, meet deadlines, and keep files in order
• communicate well with colleagues, write letters, and answer questions
• use good judgement and professionalism with sensitive and private information
• negotiate and solve problems to handle issues and challenges

Computer skills

You can:

• use Word, Excel, Outlook, and the Internet to write letters and legal documents
• do research and make reports
• compile statistics and prepare presentations
• use online platforms like Zoom and Teams to schedule meetings

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

• Make a difference in people's lives with high profile, meaningful work. Contribute to the administration of justice in Ontario by supporting senior judicial and court administration leadership.

• Join a team of professionals within the Office of the Chief Justice for the Superior Court of Justice.

• Exposure to developmental opportunities, mentorship, job shadowing.

• A wide range of OPS learning programs to grow your skills and advance your career.

• Work alongside legal professionals, and Justice participants.

• We foster a friendly and cooperative work environment where your contributions are recognized.

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions

• flexible learning and developmental opportunities, including education and mentorship programs.

• a modern, friendly, and accessible physical work environment

• many employee networks offering support for and education about underrepresented groups

This role comes with the option to participate in a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• an Employee and Family Assistance Program, which provides confidential counselling services

Additional information:

Apply by:

Thursday, April 30, 2026 11:59 pm EDT

Position details:

• 1 English Temporary, duration up to 12 months, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3

Category:

Administrative and Support Services

Posted on:

Thursday, April 16, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• N-AG-243800/26

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together