The New Build Program Management division at Fleetway Inc. is responsible for planning, coordinating, and overseeing New Build Programs for the Royal Canadian Navy. Our team—made up of Project, Program, and Portfolio Managers, along with Contracts Specialists—works collaboratively to deliver engaging initiatives that meet the needs of our clients and stakeholders, while staying aligned with organizational goals. From concept to execution, we ensure projects and programs are strategically planned and efficiently delivered.

Reporting to the Contracts Manager, the Contracts Coordinator provides essential administrative and documentation support to the Contracts team. This role ensures the integrity and efficiency of contract management processes by preparing, reviewing, and organizing contract documentation, maintaining accurate records, and facilitating invoice and payment workflows. As a key point of contact for contract-related inquiries, the Contract Coordinator also contributes to the continuous improvement of contract management practices.

If you're detail-oriented, organized, and passionate about supporting efficient contract operations—we’d love to hear from you!

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group , as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help.

• Provide administrative and documentation support to the Contracts team

• Prepare, review, and organize contract documentation

• Maintain accurate records and version control of contract files

• Ensure the integrity and efficiency of contract management processes

• Facilitate the flow of documentation to support invoice receipting and payment processing

• Act as a key point of contact for contract-related inquiries

• Contribute to the continuous improvement of contract management practices

• University degree or college diploma in Business Administration or related discipline

• 2-4+ years of related work experience in contract administration, procurement, or project coordination

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems is an asset

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Familiarity with contract lifecycle management and basic procurement principles

• Experience working in a project-based or government contracting environment is considered an asset

• Professional certifications such as PMP , CAPM , or Contract Management credentials are preferred

• Candidates must be eligible to obtain and maintain required security clearances

We are Fleetway ! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement

• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations

• Flexible work hours (with core hours)

• We have Mental Health first aid trained staff in all offices

• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness

• Ability to save for your future with our company matching RRSP program

• 15-week maternity leave top-up program

• Employee & Family Assistance Program

• Annual health & wellness reimbursements

• Business casual work environment, with casual Fridays

• A slick company jacket that will definitely make you the envy of your friends

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.