Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

• The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Real Property Planning and Management

Classification: AS-3

Tenure: Continuing

Duration:

Language Requirements: Bilingual Imperative BBB/BBB

Work Arrangements: Due to the nature of the work and operational requirements, this position will require full-time physical presence at the at the NRC work location identified.

Discover the possible

Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for a Contract Administrator to support our Real Property Planning and Management Branch. The incumbent would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Real Property Planning and Management (RPPM) Branch is responsible for operations and maintenance of approximately 65 facilities in the National Capital Region supporting research and development activities in a campus environment.

The Contract Administrator coordinates the work of contractors performing scheduled fixed scope contract work, much of which is associated with regulatory compliance, and ensuring that obligations and responsibilities with respect to these contracts are met, including health and safety, security and financial expenditures.

The incumbent also manages minor repair work resulting from fixed scope contract work, generally through standing offer contractors. This involves the collaboration with the supervisor in the process of renewing service contracts by reviewing the scope of work and providing technical recommendations for changes.

The Contract Administrator also conducts audits of service contracts. Reviewing and confirming the accuracy of reports from service providers for maintenance and inspection services is also a key component of the position.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

College diploma in Architectural, Mechanical or Electrical Engineering Technology or a related discipline.

An equivalent combination of education and experience may be considered.

The following certifications or training will be considered as an asset:

• Facility Management Administrator Designation - Building Owners and Managers Institute (BOMI).
• Real Property Administrator - Building Owners and Managers Institute (BOMI).
• Workplace Hazardous Materials Information System (WHMIS).
• Designated Substances Awareness.
• First Aid Level 1.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant* experience coordinating and monitoring contractors, scheduled inspections or maintenance.

• Significant* experience reviewing and assessing inspections or service reports for corrective actions or recommendations.

• Significant* experience communicating regularly with stakeholders to coordinate access for contractors performing scheduled service or maintenance inspections.

• Significant* experience working in a complex environment serving a number of internal clients simultaneously and managing multiple concurrent tasks and priorities.

• Experience utilizing a computerized maintenance and management systems for tracking, recording and reporting of inspection and services including contract documentation.

• Experience providing cost estimates for maintenance and minor project work as well as reviewing and approving invoices.

• Experience managing calendars, analysing data and reconciling information using MS Outlook Suite including Excel, Outlook and SharePoint.

• Significant experience is defined as two (2) to six (6) years of experience.

The following experience criteria would be considered an asset:

• Experience with SAP ERP Systems.
• Experience reviewing and ensuring compliance with relevant sections of federal and provincial codes, standards, acts, legislation and regulations for life safety systems.

Condition of Employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language Requirements

Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Solid knowledge of the coordination and monitoring of multi-craft activities involving:
  o test and inspections;
  o preventive, scheduled, and emergency maintenance; and
  o cleaning, repair and renovation of buildings, mechanical systems and/or grounds.
• Solid knowledge of codes, standards and regulations required to create and maintain a safe work environment.
• Solid knowledge of best practices to effectively schedule and manage service contractors.
• Ability to provide advice and recommend changes to contracts for established services agreements.
• Solid knowledge in records managements.
• Knowledge of MS Suite applications, such as Outlook, SharePoint and Excel.
• Ability to effectively interpret service and maintenance contracts.

Behavioural Competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 2)
• Management services - Results orientation (Level 2)
• Management services - Teamwork (Level 2)
• Management services - Partnering (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

Compensation

From $72,436 to $85,298 per annum.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC has been chosen as one of Canada’s Top Employers for Young People, the National Capital Region’s Top Employers and Forbes Canada’s Best Employers.

• Relocation assistance will be determined in accordance with the NRC's directives.

• A pre-qualified list may be established for similar positions for a one year period.

• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.

• The incumbent must adhere to safe workplace practices at all times.

• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (24066) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 5142069802

Closing Date: 16 September 2025 - 23:59 Eastern Time