About the role
Primary Function:
Accounts Payable & Accounts Receivable (AP/AR) Specialist is responsible for managing both incoming payments and outgoing bills on behalf of the company. This role involves being skilled in managing financial transactions, ensuring accurate records, and maintaining effective communication with customers and vendors.
The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle multiple priorities in a fast-paced environment. In addition, the ability to work independently and as a team, with a positive, “can-do” attitude.
Qualifications and Educational Requirements:
- High school diploma or equivalent; an Associate’s degree in Accounting or related field preferred
- Proven experience in accounts payable and receivable roles
- Strong attention to detail and excellent organizational skills
- Familiarity with accounting software and ERP systems an asset
- Strong written and verbal communication skills
- Experience in manufacturing, aptitude for understanding processes an asset
- Computer aptitude and MS Office skills - Intermediate Excel, Word, Outlook Skills preferred
- Clear Background Checks - Credit and Criminal
Responsibilities, Skills, and Competencies:
Accounts Payable (50%)
- Update and maintain records of expenditures, ensuring they are accurate and up to date.
- Prints weekly cheques for non-EFT/ACH vendors and ensures sent out on timely basis.
- Respond to vendor invoices, ensuring any discrepancies are resolved promptly.
- Ensure all payments are made in accordance with company policy and sent out on time.
- Resolve payment discrepancies and disputes with vendors on behalf of the company.
- Set up payments to vendors in on-line banking as trained and directed by Supervisor.
Accounts Receivable (50%)
- Prepare weekly customer statement reports in Excel for larger customers.
- Ensure timely distribution of customer statements by email for smaller customers at least once per month.
- Prepare and mail invoices to customers in a timely manner.
- Post payments to customer accounts accurately.
- Issue invoices and credit notes as approved by Supervisor. Investigates other AR matters as assigned (AR Portal).
- Ensures monthly intercompany invoices are issued as assigned by supervisor.
- Reconcile cash receipts and deposits to ensure accuracy.
- Analyze financial records to identify and correct any discrepancies.
Other
- Manage petty cash, ensuring accurate records of all transactions.
- Other special projects as directed by Supervisor.
- Able to lift up to 15lbs; may work in hot areas 5%, noise 0%.
- Ensure adherence to Health and Safety as well as active participation in 5S activities in work area.
About MAD Elevator Inc
MAD Elevator manufactures elevator fixtures, interiors and digital products - including our code compliant VMS emergency communication system and hands-free / touchless elevator fixtures to reduce passenger germ transfer. Contact us to learn more at: sales@madelevator.com
MAD is a joint venture between DMG - an Italian elevator fixture leader in Europe - and Mainline Elevator - a Canadian custom cab interior manufacturer. The companies initially came together in 2005 as MAD Fixtures to advance fixture modernization in North America. The partnership grew in 2016 forming MAD Elevator Inc., manufacturing high quality elevator fixtures and interiors under one roof.
In 2019, MAD partnered with Elevator Cab Renovations Inc. (ECR) to expand our elevator interiors product offering and reach. Together we provide even greater expertise to the elevator industry, architects, designers and property managers.
In 2020, MAD partnered with Vantage Elevation to form Vantage Fixtures Designed & Made by MAD, a powerful partnership bringing together the expertise, convenience, and product solutions of Vantage with the industry-leading fixtures and manufacturing capabilities of MAD.
Headquartered in Mississauga Canada, our 80,000 sq. foot facility focuses on the efficient production of industry-leading fixtures and high quality elevator car interiors.
At MAD, one of the cornerstones of our success is our talent; our employees bring the richness of their education, experience, backgrounds, and culture to work each and every day. MAD has been ranked among Canada's top 500 fastest growing companies for the last 9 years, and among Best Employers for Recent Graduates for the last 3 years.
Get in touch: sales@madelevator.com 1 (866) 967-8500
About the role
Primary Function:
Accounts Payable & Accounts Receivable (AP/AR) Specialist is responsible for managing both incoming payments and outgoing bills on behalf of the company. This role involves being skilled in managing financial transactions, ensuring accurate records, and maintaining effective communication with customers and vendors.
The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle multiple priorities in a fast-paced environment. In addition, the ability to work independently and as a team, with a positive, “can-do” attitude.
Qualifications and Educational Requirements:
- High school diploma or equivalent; an Associate’s degree in Accounting or related field preferred
- Proven experience in accounts payable and receivable roles
- Strong attention to detail and excellent organizational skills
- Familiarity with accounting software and ERP systems an asset
- Strong written and verbal communication skills
- Experience in manufacturing, aptitude for understanding processes an asset
- Computer aptitude and MS Office skills - Intermediate Excel, Word, Outlook Skills preferred
- Clear Background Checks - Credit and Criminal
Responsibilities, Skills, and Competencies:
Accounts Payable (50%)
- Update and maintain records of expenditures, ensuring they are accurate and up to date.
- Prints weekly cheques for non-EFT/ACH vendors and ensures sent out on timely basis.
- Respond to vendor invoices, ensuring any discrepancies are resolved promptly.
- Ensure all payments are made in accordance with company policy and sent out on time.
- Resolve payment discrepancies and disputes with vendors on behalf of the company.
- Set up payments to vendors in on-line banking as trained and directed by Supervisor.
Accounts Receivable (50%)
- Prepare weekly customer statement reports in Excel for larger customers.
- Ensure timely distribution of customer statements by email for smaller customers at least once per month.
- Prepare and mail invoices to customers in a timely manner.
- Post payments to customer accounts accurately.
- Issue invoices and credit notes as approved by Supervisor. Investigates other AR matters as assigned (AR Portal).
- Ensures monthly intercompany invoices are issued as assigned by supervisor.
- Reconcile cash receipts and deposits to ensure accuracy.
- Analyze financial records to identify and correct any discrepancies.
Other
- Manage petty cash, ensuring accurate records of all transactions.
- Other special projects as directed by Supervisor.
- Able to lift up to 15lbs; may work in hot areas 5%, noise 0%.
- Ensure adherence to Health and Safety as well as active participation in 5S activities in work area.
About MAD Elevator Inc
MAD Elevator manufactures elevator fixtures, interiors and digital products - including our code compliant VMS emergency communication system and hands-free / touchless elevator fixtures to reduce passenger germ transfer. Contact us to learn more at: sales@madelevator.com
MAD is a joint venture between DMG - an Italian elevator fixture leader in Europe - and Mainline Elevator - a Canadian custom cab interior manufacturer. The companies initially came together in 2005 as MAD Fixtures to advance fixture modernization in North America. The partnership grew in 2016 forming MAD Elevator Inc., manufacturing high quality elevator fixtures and interiors under one roof.
In 2019, MAD partnered with Elevator Cab Renovations Inc. (ECR) to expand our elevator interiors product offering and reach. Together we provide even greater expertise to the elevator industry, architects, designers and property managers.
In 2020, MAD partnered with Vantage Elevation to form Vantage Fixtures Designed & Made by MAD, a powerful partnership bringing together the expertise, convenience, and product solutions of Vantage with the industry-leading fixtures and manufacturing capabilities of MAD.
Headquartered in Mississauga Canada, our 80,000 sq. foot facility focuses on the efficient production of industry-leading fixtures and high quality elevator car interiors.
At MAD, one of the cornerstones of our success is our talent; our employees bring the richness of their education, experience, backgrounds, and culture to work each and every day. MAD has been ranked among Canada's top 500 fastest growing companies for the last 9 years, and among Best Employers for Recent Graduates for the last 3 years.
Get in touch: sales@madelevator.com 1 (866) 967-8500