Recruitment Coordinator, Burnaby BC

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We offer professional advancement opportunities, competitive compensation, corporate-sponsored incentive programs such as long-term bonuses for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

Whether you’re entering the job market or you’re an experienced practitioner, we welcome your interest! Join the 123Dentist team and be part of our success.

We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement.

By leveraging our unmatched management experience, marketing expertise, and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they’re best at – being a dentist!

We are recruiting for an experienced Recruitment Coordinator to join our growing HR team on a 6-month contract, with a strong possibility of extension. This role will be based at our Burnaby Head Office, an On-site position.

Job Overview: Reporting to the Team Lead, Recruitment, the Recruitment Coordinator performs a variety of recruiting and administrative activities. Including (but not limited to): assisting with monthly recruitment reports, supporting Recruitment Advisors with preparing and posting job ads to multiple platforms. Primarily, this role provides administrative support; however, you will be asked to participate in recruitment efforts and continuous improvement projects.

You will support recruitment operations with a sense of urgency and strong attention to detail, ensuring accuracy in all related work.

Responsibilities and Duties:

• Partner with Recruitment Advisors, TA Managers, Team Leads, and key stakeholders to support and manage the recruitment process, including creating, posting, monitoring, and updating job ads as business needs change.
• Schedule interviews, manage calendars, and coordinate hiring manager feedback.
• Manage the background check process, ensuring SLA compliance, timely completion, and accuracy, including follow-up on missing documentation.
• Track candidate status and maintain ATS data accuracy and updates.
• Work collaboratively with HR Shared Services as required.
• Ensure compliance with employment laws, regulations, and company policies.
• Generate reports from trackers and other recruitment systems to provide accurate and timely data insights.
• Support continuous improvement and best practices in recruitment operations.
• Assist with social media content coordination and posting to support employer branding.
• Coordinate swag orders and shipments for events and recruitment initiatives.
• Support candidate sourcing efforts and assist advisors as needed.
• Coordinate practicum placements in collaboration with the Campus Recruitment Manager.
• Participate in ad hoc projects and other duties as assigned by your leader.

Education, Credentials, Qualifications:

• 1–2 years of experience in recruitment or HR administration with exposure to full-cycle recruitment, ideally in healthcare, is an asset
• Experience in office administration within a fast paced, time-sensitive environment
• Undergraduate Degree/Diploma in Human Resources, Commerce or a related field is considered an asset

Required Skills & Abilities

• Proficiency with applicant tracking systems, HRIS platforms, and other recruitment tools is an asset.
• Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Exceptional attention to detail, accuracy, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to prepare reports, materials, and correspondence, including summaries and recommendations.
• Ability to interpret, explain, and apply company policies and procedures.
• Sound judgment, discretion, and tact when handling sensitive or confidential matters.
• Strong interpersonal skills with the ability to build collaborative relationships.
• Customer service orientation with a strong focus on the needs of hiring managers.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Coordinate with the marketing team on non-templated or custom job/event postings to ensure brand consistency.
• Use Canva to create visually engaging talent attraction social media posts
• Proven ability to work independently while contributing effectively to a team.

Why Join Us? At 123Dentist, we value a diverse and inclusive workplace and offer a dynamic environment where you can make an impact on the total rewards experience for our team members across the country.

123Dentist is an equal opportunity employer committed to diversity and inclusivity. The organization strives to build a workforce that reflects the communities it serves, including individuals with disabilities. Accommodations are available upon request throughout the recruitment process. Please inform our team if you need assistance at any stage.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.