Organizational Unit

University of Victoria -> Research Centres -> Asia Pacific Initiatives

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

6 April 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.5

Salary Grade

$4,305.00 - $4,438.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

4 hours per day, 4 days per week

Start Date

4/20/2026

End Date

3/19/2027

Employee Group:

CUPE 951 - Term

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

As a key member of the Centre for Asia-Pacific Initiatives, under the direction of the Director and the office manager, the administrative assistant plays an integral role in supporting all personnel at the Centre by providing administrative support to all centre faculty and staff, and support to visiting scholars. Responsibilities include organizing meetings and appointments, receiving and responding to inquiries, providing support for day-to-day budget management, scheduling and organizing logistics for events and conferences, making travel arrangements, preparing letters of invitation and providing support for special projects.

Job Requirements

Essential Skills:

• Strong secretarial, administrative, and organizational skills;
• Excellent attention to detail in all matters, particularly financial;
• Proficiency with MS office including accurate word processing and document formatting, mail merge, spreadsheet, database and scheduling applications;
• The ability to work independently and as a team member in a professional and conscientious manner in a small unit;
• Strong interpersonal skills with the ability to communicate effectively and tactfully, both verbally and in writing with all levels of university administration, faculty, students, staff as well as international visiting scholars;
• The ability to exercise initiative, good judgment and diplomacy regarding sensitive and confidential matters;
• An excellent client service focus;
• The ability to handle large volume of work and meet deadlines at certain times of the year and willingness to do a wide range of tasks in a flexible fashion.

Useful Skills

• Knowledge of a second Asian language;
• Familiarity with FAST accounting system and UVic administrative forms and procedures;
• Familiarity with using social media platforms for business;
• Experience with Adobe Creative Suite or Canva;
• Experience with UVic’s website content management system

**Territory Acknowledgement:**We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**Equity Statement:**UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

**Accessibility Statement:**If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

**What UVic Offers:**To learn more click here