Job Category: Support/Trades Hospital Location: Newmarket ON Job Type: Permanent, Full time Number of Positions: 1 Union: SEIU SERVICE Minimum - Maximum Hourly Rate: $27.49 - $28.06

Why Join Our Team?

• A best-in-class workplace environment that prioritizes a culture of belonging and wellness.
• Progressive health and dental benefit plans.
• HOOPP pension plan with employer and employee premium sharing.
• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!

About the role:

This position is responsible for the receiving, shipping, inspection, verification, storage, control and distribution of all supplies, equipment, parcels, mail etc delivered to the organization or being shipped out of the organization. This position is also repsonsible for ensuring all receipts and shipments are documented within the Allscripts Pathways Materials Management system where required, all mail is stamped prior to shipping and all parcels are shipped using the most cost efficient method.

What you'll be doing:

• Receive incoming shipments of various item

• Check incoming shipments against what was ordered

• Match goods received with packing slips to ensure the hospital is in receipt of goods ordered and that goods are accounted for

• Input all receipts and returns into Allscripts PMM and scan all packing slips of lading/courier way bills

• Receive, coordinate and make arrangements for shipments that are sensitive and/or required special attention

• Make note of shipments with highly sensitive times

• Identify problem/special shipments

• Contact end-users to obtain necessary information, inform end-users of package situation, make arrangements to expedite shipments

• Manage and process all out going mail using computerized mail stamping system

• Arrange for rush pick-ups and outgoing shipments utilizing most economical method

• Tag and chart all capital equipment

• Upload deliveries into tracking system

• Contact vendors/Plexxus to report receipt discrepancies

• Identify problem shipments and report them to Manager

• Contact couriers to ensure delivery times meet the hospital needs

• Work and communicate regularly with incoming vendors and couriers

• Use the PMM Purchasing Programme to find proper delivery locations

• Trouble shoot orders received without a PO to determine appropriate owner and paperwork

• Obtain signatures from end users upon delivery of goods/packages for tracking purposes

• Scan in Delivery Documents as proof of delivery (signature is required by receiving department)

• Responsible for international shipping (proper documents)

• Knowledge of dangerous drugs (cytotoxics, flammables, temerature controlled, etc) and handling procedures

• Responsible for mail machine, repairs, ensure there is enough postage, order supplies. Send reports of usage of postage to Finance

• Digitize all parcels with tracking numbers that are delivered to the departments/mail room

• Responsible to separate narcotics versus regular PO supplies for Pharmacy

• Staff Liaison to mail volunteers

• Perform other duties consistent with the Receiver function, including, answering phone calls, locking/closing Receiving Department and securing equipment in off hours

• Receive incoming shipments of various item

• Check incoming shipments against what was ordered

• Match goods received with packing slips to ensure the hospital is in receipt of goods ordered and that goods are accounted for

• Input all receipts and returns into Allscripts PMM and scan all packing slips of lading/courier way bills

• Receive, coordinate and make arrangements for shipments that are sensitive and/or required special attention

• Make note of shipments with highly sensitive times

• Identify problem/special shipments

• Contact end-users to obtain necessary information, inform end-users of package situation, make arrangements to expedite shipments

• Manage and process all out going mail using computerized mail stamping system

• Arrange for rush pick-ups and outgoing shipments utilizing most economical method

• Tag and chart all capital equipment

• Upload deliveries into tracking system

• Contact vendors/Plexxus to report receipt discrepancies

• Identify problem shipments and report them to Manager

• Contact couriers to ensure delivery times meet the hospital needs

• Work and communicate regularly with incoming vendors and couriers

• Use the PMM Purchasing Programme to find proper delivery locations

• Trouble shoot orders received without a PO to determine appropriate owner and paperwork

• Obtain signatures from end users upon delivery of goods/packages for tracking purposes

• Scan in Delivery Documents as proof of delivery (signature is required by receiving department)

• Responsible for international shipping (proper documents)

• Knowledge of dangerous drugs (cytotoxics, flammables, temerature controlled, etc) and handling procedures

• Responsible for mail machine, repairs, ensure there is enough postage, order supplies. Send reports of usage of postage to Finance

• Digitize all parcels with tracking numbers that are delivered to the departments/mail room

• Responsible to separate narcotics versus regular PO supplies for Pharmacy

• Staff Liaison to mail volunteers

• Perform other duties consistent with the Receiver function, including, answering phone calls, locking/closing Receiving Department and securing equipment in off hours

What you bring:

• High School Graduate
• Lift Truck training course
• WHMIS Certification
• Courses and training in Inventory Control, Logistics or Supply Chain Management would be preferred
• Minimum 2 years’ experience in computerized shipping/receiving is required
• Experience in a healthcare environment would be considered preferred
• Experience opperating a Lift Truck/Electornic Pallet Jack
• Demonstrated ability to communicate clearly in English, both verbally and in writing
• Demonstrated excellence in interpersonal and customer service skills
• Effective problem solving and critical thinking skills
• Proficiency with equipment, computers and software, including mail machine
• Very good physical health, as handling of heavy items is a daily requirement
• Ability to push and pull wheeled equipment and moveable carts
• Physical demands include:
• Able to lift, push and pull heavy loads (up to 60 lbs)
• Repetitive light and heavy lifting
• Extensive walking throughout the shift
• Frequent standing throughout the shift
• Product knowledge of medical surgical supplies preferred.
• Pleasant manner with neat appearance as patient interaction is a part of daily function
• Ability to prioritize workload with varying deliverables
• Ability to work both within a team and independently with minimal supervision
• Must maintain confidentiality pertaining to patients and staff
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
• Models behaviour that is aligned with the values of Southlake Health.

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Accommodation & Diversity in the Workplace

At Southlake Health, we are committed to promoting employment equity, diversity, and inclusion in the workplace. Fostering equity, diversity, and inclusion in recruitment practices is a key aspect of our search process. The current posting is seeking candidates who identify with the following equity-seeking groups: women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and members of the 2SLGBTQ+ community. If you are of the aforementioned identities and feel comfortable making it known, you may choose to self-identify as a member of a designated group. Any information directly related to you is kept confidential and used safely to inform our recruitment process towards being an equal opportunity employer.

Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!