Reporting to the Director, Sales, the Sales Coordinator plays a critical role within our Sales Administration team. In this highly collaborative position, you will support both Sales and Office teams by ensuring information is accurate, timely, and complete - indirectly contributing to the overall customer experience. You’ll act as a key liaison between sales, office and field teams, ensuring a seamless flow of information and providing the administrative backbone that enables our sales team to succeed.

 

The Responsibilities

 

• Provide comprehensive administrative support to the Sales team, including contracts, pricing, promotions, and HomeFront coordination
• Serve as a central communication link between departments and the Sales team
• Review and validate sales contracts and documentation for accuracy, completeness, and timeliness
• Ensure all margin analyses, commission details, and deal files are accurate and processed on schedule
• Maintain and distribute the Master Spec List and other key documentation
• Support Sales team members in person, over the phone, and via email
• Coordinate weekly sales reporting and other departmental reports
• Process commission invoices accurately and efficiently
• List completed spec and show homes on MLS with Excel Homes’ preferred realtor

Now Let’s Talk About You

 

• Strong administrative expertise with a solid understanding of residential building or sales processes
• Exceptional attention to detail and accuracy when reviewing contracts, pricing, and sales documentation
• Excellent organizational and time management skills, with the ability to manage competing priorities
• Strong communication and interpersonal skills, with a professional and customer-focused approach
• Proven problem-solving ability and a proactive mindset
• Comfort working both independently and collaboratively within a team environment
• Proficiency in Microsoft Office, Outlook, Teams, HomeFront, and Planner (HubSpot is an asset)
• A high level of professionalism, accountability, and urgency  

Our ‘Must Haves’

 

• 3–5 years of experience in sales coordination, sales administration, or a related role
• Experience in residential construction or new home building is a strong asset
• Familiarity with contract review, deal documentation, reporting, and administrative workflows
• Experience with HomeFront or similar CRM/sales administration systems
• Ability to thrive in a fast-paced environment while supporting multiple stakeholders

 

Why Join Excel Homes Team?

 

For over three and a half decades, Excel Homes has been a leader in the Alberta new home building industry. Since we first began in 1988, Excel has built over 15,000 homes in over 80+ communities and we have earned over 75 awards for design and industry excellence. At Excel Homes, we do more than just build homes, we build communities where families can grow and thrive together. Our mission is simple: to create a homebuying experience that delivers the most joy and value to our homeowners. To accomplish this, we love to challenge the status quo and harness the power and ideas of our forward-thinking team. 

 

We would like to thank all applicants for their interest in Excel Homes, however, only those who qualify for an interview will be contacted.