General information

Community Services Clerk

(Posting #2025.137T)

Department: Community Services

Location: Civic Centre

**Status:**Temporary, Part Time (12 month contract)

**Hours of Work:**Up to 24 hours per week

Number of Positions: 1

Annual Salary: $33.70 per hour

Date Posted: November 19, 2025

Date Closing: December 3, 2025

Come work with us!

Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.¿

Position Purpose

Provides general clerical and administrative support to staff within the Community Services Department, including tasks such as data entry, filing, document preparation, and responding to inquiries. For full details, please see attached job description.

Minimum Qualifications

• Two year college diploma in a relevant discipline.

• Minimum of two years of administrative or clerical experience, preferably in a public sector office setting.

• Good organizational and time management skills with attention to detail.

• Strong customer service skills and clear communication abilities (written, verbal, and listening).

• Capable of handling multiple tasks and staying focused in a busy environment.

How to apply

Qualified applicants are invited to submit a resume and cover letter, identifying the Job Title and Job ID#. Please apply by visiting the www.georgina.ca/careers no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview.

Committed to diversity and a barrier-free environment

The Town of Georgina is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We encourage applications from people with disabilities and will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Team if you require an accommodation(s) and we will work with you to meet your needs throughout any stage of the process. Please be advised that this information will be treated in a confidential manner.

We thank all candidates for their interest, however only those being considered will be contacted.

Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager, Town of Georgina, 26557 Civic Centre Road, Keswick, ON L4P 3G1 (905) 476-4301

JOB DESCRIPTION

Title:

Community Services Clerk

Position #:

84

Department:

Community Services

Employee Group:

Non-Union

Date Created:

September 2025

Revision Date:

N/A

Reports To:

Parks Development and Operations Supervisor

Position Summary

Provides general clerical and administrative support to staff within the Community Services Department, including tasks such as data entry, filing, document preparation, and responding to inquiries.

Responsibilities

• Updates and tracks work orders with direction from supervisors.
• Enters and updates work order details in corporate software for repairs and maintenance.
• Provides detailed departmental information to Customer Service Representatives regarding park maintenance, facilities, recreation programs, and municipal law enforcement.
• Checks and processes invoices by matching them with contracts and purchase orders.
• Prepares purchase requisitions and follows up as needed.
• Maintains inventory of office supplies and initiates purchases when necessary.
• Maintains electronic and paper filing systems in compliance with corporate procedures and retention policies.
• Writes emails, memos, reports, meeting notes, and other documents as needed.
• Completes basic math calculations when required.
• Answers phones and responds to inquiries from the public, staff, and contractors.
• Liaises with internal and external stakeholders to support departmental operations.
• Provides relief coverage for other clerical and secretarial staff during absences.
• Participates in the Town's Health and Safety Program and adheres to all relevant regulations and safe work practices.

The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position.

Minimum Qualifications

Education and Knowledge

• Two year college diploma in a relevant discipline.
• Minimum of two years of administrative or clerical experience, preferably in a public sector office setting.
• Comfortable using computers and common software programs, including Microsoft Excel, Word, Outlook, Access, financial software, internet browsers, and database systems.
• Able to organize electronic files and use voicemail systems effectively.
• Strong customer service skills and clear communication abilities (written, verbal, and listening).
• Good organizational and time management skills with attention to detail.
• Willing to suggest ideas for improving how tasks are done.
• Able to attend occasional evening meetings.
• Capable of handling multiple tasks and staying focused in a busy environment.
• Able to complete tasks independently once trained.
• Willing to learn and upgrade skills as needed.
• Up to one year of on-the-job training and adjustment period.