About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy, Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centers. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).
Responsibilities
The Graduate Affairs Assistant is responsible for supporting the effective and efficient administration of the graduate program within the School of Physical Therapy in the Faculty of Health Sciences under the direction of the Manager, Rehabilitation Sector Schools, School Director and Graduate Program Chair, Physical Therapy. The Graduate Affairs Assistant will act as a resource for faculty members, current students and the public and will provide information on matters related to the graduate programs including program progression requirements, program eligibility, and graduation requirements. The Graduate Affairs Assistant will act as a resource providing support and guidance regarding University, School of Graduate and Postdoctoral Studies and Physical Therapy School policies and procedures.
The Graduate Affairs Assistant will coordinate the admissions processes within the School of Physical Therapy, and will oversee admissions progress, interpreting admissions data to assess admissibility and completeness of applications, distributing and tracking applications, generating data and reports for review, providing administrative assistance to leaders and selection committees, recording decisions and preparing formal correspondence to applicants. The Graduate Affairs Assistant will work alongside committee chairs, the Academic Program Coordinator, and the Graduate Chair to efficiently co-ordinate the admissions process for the School. The Graduate Affairs Assistant, PT will act as a backup to the Graduate Affairs Assistants in the School of Occupational Therapy and the School of Communication Sciences & Disorders as necessary.
Education:
- 2 year community college diploma with a major in Business Management/Administration
Experience:
- 1 year experience providing financial and administrative support and customer service; preferably in an academic environment
Knowledge, Skills & Abilities:
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Ability to apply active listening to hear and understand the complete message being communicated
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability to establish rapport with people from diverse backgrounds
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
- Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, faculty members, students and the public
- Judgment and creative problem-solving skills with a consultative and collaborative approach to addressing issues
- Strong mathematical and analytical skills to complete accurate calculations
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals
- Intermediate proficiency required in Microsoft Office in order to prepare emails, correspondence, and to input data into spreadsheets and databases
- Familiarity with software applications used by Western preferred e.g. OWL, Cascade, PeopleSoft, CASPer
- Familiarity with academic calendar and programs offered at Western preferred
- Familiarity with Western policies and guidelines preferred
Please note, this is a 6 month temporary full time contract opportunity covering a leave of absence.
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Please note, this is a 6 month temporary full time contract opportunity covering a leave of absence.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.
About the role
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy, Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centers. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).
Responsibilities
The Graduate Affairs Assistant is responsible for supporting the effective and efficient administration of the graduate program within the School of Physical Therapy in the Faculty of Health Sciences under the direction of the Manager, Rehabilitation Sector Schools, School Director and Graduate Program Chair, Physical Therapy. The Graduate Affairs Assistant will act as a resource for faculty members, current students and the public and will provide information on matters related to the graduate programs including program progression requirements, program eligibility, and graduation requirements. The Graduate Affairs Assistant will act as a resource providing support and guidance regarding University, School of Graduate and Postdoctoral Studies and Physical Therapy School policies and procedures.
The Graduate Affairs Assistant will coordinate the admissions processes within the School of Physical Therapy, and will oversee admissions progress, interpreting admissions data to assess admissibility and completeness of applications, distributing and tracking applications, generating data and reports for review, providing administrative assistance to leaders and selection committees, recording decisions and preparing formal correspondence to applicants. The Graduate Affairs Assistant will work alongside committee chairs, the Academic Program Coordinator, and the Graduate Chair to efficiently co-ordinate the admissions process for the School. The Graduate Affairs Assistant, PT will act as a backup to the Graduate Affairs Assistants in the School of Occupational Therapy and the School of Communication Sciences & Disorders as necessary.
Education:
- 2 year community college diploma with a major in Business Management/Administration
Experience:
- 1 year experience providing financial and administrative support and customer service; preferably in an academic environment
Knowledge, Skills & Abilities:
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Ability to apply active listening to hear and understand the complete message being communicated
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability to establish rapport with people from diverse backgrounds
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
- Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, faculty members, students and the public
- Judgment and creative problem-solving skills with a consultative and collaborative approach to addressing issues
- Strong mathematical and analytical skills to complete accurate calculations
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals
- Intermediate proficiency required in Microsoft Office in order to prepare emails, correspondence, and to input data into spreadsheets and databases
- Familiarity with software applications used by Western preferred e.g. OWL, Cascade, PeopleSoft, CASPer
- Familiarity with academic calendar and programs offered at Western preferred
- Familiarity with Western policies and guidelines preferred
Please note, this is a 6 month temporary full time contract opportunity covering a leave of absence.
Why Western?
Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!
Applying at Western
To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.
Please note, this is a 6 month temporary full time contract opportunity covering a leave of absence.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Western University
With over 30,000 students and 300,000 alumni, Western is a leading research-intensive university and global community of individuals focused on making change in the world, today.
We welcome scholars from around the world to beautiful London, Ontario.