Corporate Events Coordinator
Top Benefits
About the role
About OICR
OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Job Details
Position:Corporate Events Coordinator Location: MaRS Centre, Toronto Department: Communications Reports To: Director, Communications Hiring Range: $30.77 to $34.45 per hour commensurate with level of experience; total compensation includes a defined benefit pension plan (HOOPP) Hours: 35 hours/week Job Type: On-site Status: Full-time, Temporary (until February 2027)
Position Summary
The Ontario Institute for Cancer Research (OICR) is seeking a professional and reliable Corporate Events Coordinator and Administrative Assistant to support the day-to-day operations of the Executive Office, Scientific Secretariat and Communications. Strong interpersonal, organizational and customer service skills are essential for success in this role. The Corporate Events Coordinator is responsible for planning, organizing, and executing corporate and institutional events, conferences, and meetings for the Institute and providing events support to OICR’s programs and networks. This role requires exceptional organizational, communication, and project management skills, as well as the ability to balance multiple priorities. The successful candidate will serve as OICR’s subject matter expert on event planning and logistics, while also providing administrative and operational support to senior leaders across the Institute, including the Associate Director, Scientific Secretariat and the Director, Communications.
This position is temporary, full-time until February 2027 to cover a maternity leave.
Position Responsibilities
- Event Coordination and Management (70%) Plan, coordinate, and execute corporate and program-level events, conferences, and institutional functions. Source, evaluate, and negotiate contracts with venues and suppliers to secure the best value for OICR. Manage catering, A/V, registration, travel, accommodations, and other event logistics. Collaborate with speakers, guests, and internal teams to ensure seamless event execution. Develop and manage event budgets; monitor expenditures and reconcile post-event expenses. Ensure OICR’s brand and event materials reflect professional and consistent messaging. Provide onsite and virtual event support, including troubleshooting and problem-solving. Manage event software and platforms (e.g., Whova, Zoom, Eventbrite, Slido). Lead or participate in organizing committees for OICR-led and co-hosted events. Plan and execute internal institutional events (i.e., events where all staff are invited). Such as OICR Town Halls and social events. Provide leadership and guidance to the volunteer OICR Engagement Committee. Track and report event metrics and outcomes to evaluate success. Develop detailed critical path timelines and assign deliverables. Draft and send event-related communications, including agendas, invitations, and logistical updates. Vendor Management Serve as the primary contact for event vendors and venues. Obtain competitive quotes, negotiate terms, and oversee vendor contracts and payments. Supervise suppliers and venue staff to ensure OICR’s interests are upheld. Conduct site inspections and pre-conference consultations. Maintain relationships with preferred vendors and identify new partners as needed. Incorporate post-event feedback and lessons learned into future planning. Subject Matter Expertise Advise OICR staff on event strategy, logistics, and best practices. Support planning for events of varying formats (virtual, in-person, and hybrid). Create and maintain event planning templates, workflows, and reference guides. Collaborate with IT to ensure appropriate technology and meeting capabilities. Maintain expertise in event and web-conferencing tools to support internal teams. Provide cross-functional support to other departments during low event activity periods.
- Administrative and Departmental Support (30%) Provide comprehensive administrative support to senior leaders across OICR, including the Associate Director, Scientific Secretariat and the Director, Communications. Responsibilities include: Managing complex calendars, scheduling meetings with internal and external contacts, and coordinating logistics. Managing professional memberships and conference registrations. Preparing correspondence, reviewing and editing written materials, and ensuring all documents are brought forward in advance of appointments. Tracking deliverables to ensure deadlines are met. Coordinating workshops, committee, and governance meetings, including catering, room setup, and IT support. Assisting in the preparation of presentations and meeting materials; occasionally taking minutes. Processing and tracking invoices, expenses, and purchasing card reconciliations. Booking travel and accommodations using Travel Edge Concur. Maintaining office supply inventories and managing related administrative processes. Organizing and maintaining electronic and manual filing systems in accordance with OICR policies and procedures. Tracking and recording departmental expenses. Overseeing the University of Toronto PubMed Library account registry. Liaising with administrative and executive staff across OICR, Program Directors/Managers, and external stakeholders to support coordination and communication. Overseeing the distribution of OICR Research List event communications and maintaining an up-to-date membership listing. Attending monthly Administrative Council meetings and sharing relevant updates with the team. Providing occasional backup coverage for the Executive Office and Reception (vacation and Weekly Briefing/Friday Note communications). Flexing work hours as needed to meet event or operational deadlines. Performing other duties consistent with the job classification, as required.
Position Requirements
Post-secondary education in business administration, event management or a related field, or recognized equivalent. Demonstrates exemplary customer service skills and good judgment when interacting with internal and external stakeholders. Proven experience supporting or coordinating events, including logistics, scheduling, room or venue setup, catering arrangements, and on-site support. Excellent organizational and problem-solving skills; quality and detail oriented, with the ability to manage multiple event and administrative priorities simultaneously. Excellent verbal and written communication skills, with the ability to draft clear correspondence and event materials. Strong internal and external relationship management skills; ability to interact and work professionally and effectively with staff, vendors, and event partners. Ability to work well under pressure, prioritize, and multi-task within a fast-paced environment, particularly during event planning and execution periods. Self-motivation and initiative with a proactive approach to anticipating event and office needs. Receptive to feedback and able to adapt plans or processes to ensure successful outcomes. Adaptability, flexibility, diplomacy, and tact in managing diverse stakeholders and changing requirements. Advanced proficiency in computer software, e.g., MS Word, Outlook, and Excel; experience with event registration systems, virtual meeting platforms, or scheduling tools is an asset. Familiar with using web browser-based applications for timekeeping and data entry.
For more information about OICR, please visit the website at www.oicr.on.ca.
To learn more about working at OICR, visit our career page.
POSTED DATE: June 29, 2026 CLOSING DATE: July 2, 2026 at 12:00 p.m.
OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.
OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.
Resume Format: If you elect to apply, please click on the “Apply for this Job” button below. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
Not the right fit? Search for Corporate Events Coordinator jobs in Toronto, Ontario, Canada
About OICR
Each year, more than 14 million people worldwide are diagnosed with cancer and more than eight million people die from the disease. New tools are urgently needed to better prevent, detect, diagnose and treat cancer so that people can live longer and healthier lives.
The Ontario Institute for Cancer Research (OICR) is a collaborative, not-for-profit research institute that conducts and enables high-impact translational cancer research to accelerate the development of discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario.
OICR is ensuring Ontario’s world-class cancer research findings are benefiting patients and the Ontario economy. Here’s how we make that happen: -We conduct cross-disciplinary research in fields such as genomics, immuno-oncology, informatics, drug discovery, and molecular pathology with partners in health care, research, government and the private sector; -We enable research in Ontario and worldwide by building collaborative networks, securely sharing data and making tools and resources available to the research community; -We translate our research findings to the clinic by developing clinical guidelines, supporting clinical trials and commercializing our innovations with our partner Fight Against Cancer Innovation Trust.
Our vision Cancer Solved Together.
Our mission Partner with the Ontario oncology community to accelerate the development and implementation of clinically important knowledge, products, services and policies to improve cancer prevention, detection, diagnosis and treatment and enable patients in Ontario and worldwide to live longer and better lives.
To explore career opportunities with OICR, please visit https://oicr.bamboohr.com/careers.
OICR is funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Similar Jobs
Corporate Events Coordinator
Top Benefits
About the role
About OICR
OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Job Details
Position:Corporate Events Coordinator Location: MaRS Centre, Toronto Department: Communications Reports To: Director, Communications Hiring Range: $30.77 to $34.45 per hour commensurate with level of experience; total compensation includes a defined benefit pension plan (HOOPP) Hours: 35 hours/week Job Type: On-site Status: Full-time, Temporary (until February 2027)
Position Summary
The Ontario Institute for Cancer Research (OICR) is seeking a professional and reliable Corporate Events Coordinator and Administrative Assistant to support the day-to-day operations of the Executive Office, Scientific Secretariat and Communications. Strong interpersonal, organizational and customer service skills are essential for success in this role. The Corporate Events Coordinator is responsible for planning, organizing, and executing corporate and institutional events, conferences, and meetings for the Institute and providing events support to OICR’s programs and networks. This role requires exceptional organizational, communication, and project management skills, as well as the ability to balance multiple priorities. The successful candidate will serve as OICR’s subject matter expert on event planning and logistics, while also providing administrative and operational support to senior leaders across the Institute, including the Associate Director, Scientific Secretariat and the Director, Communications.
This position is temporary, full-time until February 2027 to cover a maternity leave.
Position Responsibilities
- Event Coordination and Management (70%) Plan, coordinate, and execute corporate and program-level events, conferences, and institutional functions. Source, evaluate, and negotiate contracts with venues and suppliers to secure the best value for OICR. Manage catering, A/V, registration, travel, accommodations, and other event logistics. Collaborate with speakers, guests, and internal teams to ensure seamless event execution. Develop and manage event budgets; monitor expenditures and reconcile post-event expenses. Ensure OICR’s brand and event materials reflect professional and consistent messaging. Provide onsite and virtual event support, including troubleshooting and problem-solving. Manage event software and platforms (e.g., Whova, Zoom, Eventbrite, Slido). Lead or participate in organizing committees for OICR-led and co-hosted events. Plan and execute internal institutional events (i.e., events where all staff are invited). Such as OICR Town Halls and social events. Provide leadership and guidance to the volunteer OICR Engagement Committee. Track and report event metrics and outcomes to evaluate success. Develop detailed critical path timelines and assign deliverables. Draft and send event-related communications, including agendas, invitations, and logistical updates. Vendor Management Serve as the primary contact for event vendors and venues. Obtain competitive quotes, negotiate terms, and oversee vendor contracts and payments. Supervise suppliers and venue staff to ensure OICR’s interests are upheld. Conduct site inspections and pre-conference consultations. Maintain relationships with preferred vendors and identify new partners as needed. Incorporate post-event feedback and lessons learned into future planning. Subject Matter Expertise Advise OICR staff on event strategy, logistics, and best practices. Support planning for events of varying formats (virtual, in-person, and hybrid). Create and maintain event planning templates, workflows, and reference guides. Collaborate with IT to ensure appropriate technology and meeting capabilities. Maintain expertise in event and web-conferencing tools to support internal teams. Provide cross-functional support to other departments during low event activity periods.
- Administrative and Departmental Support (30%) Provide comprehensive administrative support to senior leaders across OICR, including the Associate Director, Scientific Secretariat and the Director, Communications. Responsibilities include: Managing complex calendars, scheduling meetings with internal and external contacts, and coordinating logistics. Managing professional memberships and conference registrations. Preparing correspondence, reviewing and editing written materials, and ensuring all documents are brought forward in advance of appointments. Tracking deliverables to ensure deadlines are met. Coordinating workshops, committee, and governance meetings, including catering, room setup, and IT support. Assisting in the preparation of presentations and meeting materials; occasionally taking minutes. Processing and tracking invoices, expenses, and purchasing card reconciliations. Booking travel and accommodations using Travel Edge Concur. Maintaining office supply inventories and managing related administrative processes. Organizing and maintaining electronic and manual filing systems in accordance with OICR policies and procedures. Tracking and recording departmental expenses. Overseeing the University of Toronto PubMed Library account registry. Liaising with administrative and executive staff across OICR, Program Directors/Managers, and external stakeholders to support coordination and communication. Overseeing the distribution of OICR Research List event communications and maintaining an up-to-date membership listing. Attending monthly Administrative Council meetings and sharing relevant updates with the team. Providing occasional backup coverage for the Executive Office and Reception (vacation and Weekly Briefing/Friday Note communications). Flexing work hours as needed to meet event or operational deadlines. Performing other duties consistent with the job classification, as required.
Position Requirements
Post-secondary education in business administration, event management or a related field, or recognized equivalent. Demonstrates exemplary customer service skills and good judgment when interacting with internal and external stakeholders. Proven experience supporting or coordinating events, including logistics, scheduling, room or venue setup, catering arrangements, and on-site support. Excellent organizational and problem-solving skills; quality and detail oriented, with the ability to manage multiple event and administrative priorities simultaneously. Excellent verbal and written communication skills, with the ability to draft clear correspondence and event materials. Strong internal and external relationship management skills; ability to interact and work professionally and effectively with staff, vendors, and event partners. Ability to work well under pressure, prioritize, and multi-task within a fast-paced environment, particularly during event planning and execution periods. Self-motivation and initiative with a proactive approach to anticipating event and office needs. Receptive to feedback and able to adapt plans or processes to ensure successful outcomes. Adaptability, flexibility, diplomacy, and tact in managing diverse stakeholders and changing requirements. Advanced proficiency in computer software, e.g., MS Word, Outlook, and Excel; experience with event registration systems, virtual meeting platforms, or scheduling tools is an asset. Familiar with using web browser-based applications for timekeeping and data entry.
For more information about OICR, please visit the website at www.oicr.on.ca.
To learn more about working at OICR, visit our career page.
POSTED DATE: June 29, 2026 CLOSING DATE: July 2, 2026 at 12:00 p.m.
OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.
OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model. Hiring managers shall determine which applications proceed through the recruitment process.
Resume Format: If you elect to apply, please click on the “Apply for this Job” button below. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
Not the right fit? Search for Corporate Events Coordinator jobs in Toronto, Ontario, Canada
About OICR
Each year, more than 14 million people worldwide are diagnosed with cancer and more than eight million people die from the disease. New tools are urgently needed to better prevent, detect, diagnose and treat cancer so that people can live longer and healthier lives.
The Ontario Institute for Cancer Research (OICR) is a collaborative, not-for-profit research institute that conducts and enables high-impact translational cancer research to accelerate the development of discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario.
OICR is ensuring Ontario’s world-class cancer research findings are benefiting patients and the Ontario economy. Here’s how we make that happen: -We conduct cross-disciplinary research in fields such as genomics, immuno-oncology, informatics, drug discovery, and molecular pathology with partners in health care, research, government and the private sector; -We enable research in Ontario and worldwide by building collaborative networks, securely sharing data and making tools and resources available to the research community; -We translate our research findings to the clinic by developing clinical guidelines, supporting clinical trials and commercializing our innovations with our partner Fight Against Cancer Innovation Trust.
Our vision Cancer Solved Together.
Our mission Partner with the Ontario oncology community to accelerate the development and implementation of clinically important knowledge, products, services and policies to improve cancer prevention, detection, diagnosis and treatment and enable patients in Ontario and worldwide to live longer and better lives.
To explore career opportunities with OICR, please visit https://oicr.bamboohr.com/careers.
OICR is funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.