Job Description Position: Executive Coordinator

Posting ID #: 6022 Status: Temporary Full-Time (2 Years)

Role Level: AC09 ($40.57hr- $50.77hr)

Dept.: Performance, Information & Digital Services Division

Site: All Sites (CVH, M-Site, 2085 Hurontario St, Queensway Health Centre)

Posting: January 7-2026

Internal Deadline: January 14-2026

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.

About The Local Delivery Group The Local Delivery Group (LDG) is a collaborative network of hospitals and healthcare partners within a defined region, established to drive the implementation and optimization of digital health solutions that improve patient care, streamline workflows, and enhance system integration. LDG Digital refers to the suite of digital programs, platforms, and initiatives managed by the LDG, focusing on technologies such as eReferral and Central Intake to facilitate efficient, secure, and patient-centred access to health services across member organizations.

As the lead organization for the Central South LDG, Trillium Health Partners plays a pivotal role in coordinating regional digital efforts, setting strategic direction, and supporting the deployment and adoption of innovative digital health solutions. THP is responsible for championing best practices, ensuring alignment with provincial and regional priorities, and fostering collaboration among LDG members to advance digital transformation and improve health outcomes throughout the region.

Position Overview The Executive Coordinator plays a critical role within the Performance, Information, and Digital Services division. Reporting directly to the EVP, Performance and Planning, and Chief Information and Analytics Officer (Digital LDG Lead), the role provides high-level coordination, decision support and governance enablement across divisional priorities and the Digital Local Delivery Group (LDG). contributing to digital initiatives and ensuring seamless integration with regional priorities.

The Executive Coordinator ensures senior leaders have timely, accurate, and well-synthesized information, briefings, and alignment required to make informed decisions across a complex regional digital portfolio. This role works closely with the Project Director and Chief Health Information Officer (Clinical LDG Lead), project leads, senior leaders, project and program leads, and partners across LDG member organizations to enable coordination, communication, and integration across initiatives.

Key Accountabilities Strategic Information Coordinator & Decision Support

• Serve as a central coordination point for strategic information across the division and the Digital Local Delivery Group (LDG) to ensure timely and accurate executive-level decision support.
• Synthesize inputs from multiple teams and partners into clear, concise, executive-ready briefings, presentations, and decision notes.
• Support executive prioritization and issue resolution by identifying risks, interdependencies, and matters requiring escalation.
• Liaise with internal teams, LDG member organizations, and external partners to ensure consistent messaging, alignment, and follow-through executive direction.
• Coordinate executive requests, communications, and action items, ensuring completion and appropriate escalation when required.
• Support the development and ongoing alignment of digital health strategies across THP and the LDG.

Planning, Performance & Governance Support

• Coordinate executive oversight of annual planning, budgeting, and performance cycles for the LDG digital portfolio associated with THP Division priorities.
• Consolidate and maintain divisional and LDG workplans and strategic dashboards.
• Track and synthesize progress against key divisional and LDG digital initiatives and facilitate quarterly status updates.
• Provide controllership over divisional and LDG materials, ensuring alignment with corporate performance management frameworks and regional digital objectives.
• Assist in preparing business cases, project plans, and resource allocation for major IT and LDG digital projects.
• Support scheduling and preparation of materials for executive, steering committee, and regional governance meetings.

Communications, Briefings & Reporting

• Draft, edit, and coordinate executive-level presentations, reports, briefing notes, and internal and external communications.
• Conduct external and internal research and analysis across a broad spectrum of specialties, including LDG digital priorities.
• Leverage business acumen and writing skills to produce high-quality documents for diverse audiences including executives, clinicians, administrators, and LDG stakeholders.
• Respond to communications requests, triage inquiries, and ensure strategic, timely, and coordinated responses for both the division and LDG.
• Prepares briefings, updates, and reports to present to executive leadership, the board, LDG members, and external stakeholders.
• Coordinate communication regarding IT incidents, system upgrades, LDG digital transformation efforts, and project milestones.

Leadership Alignment & Partner Engagement

• Enable alignment across senior leaders, project, and program leads, and LDG member organizations through effective coordination and communication.
• Coordinate with project leads, senior leaders, LDG members, and cross-functional departments to ensure alignment and progress on digital initiatives.
• Facilitate partner engagement and ensure LDG alignment prior to executive meetings.
• Support strategic initiatives by enabling collaboration and communication across departments and LDG partners.
• Act as a liaison between the CIAO, LDG, IT vendors, regional digital partners, and external consultants to support project delivery and strategic partnerships.
• Assist in the coordination of cybersecurity initiatives and risk management activities, ensuring the hospital's and LDG's data and systems are protected.
• Contribute to special initiatives requiring executive integration and cross-functional coordination.

The ideal candidate for this role will display the following qualifications and skills:

• Master's degree in public administration, business administration, healthcare administration, or an equivalent combination of education and experience is required.
• Experience working in healthcare, not-for-profit, or government settings at a corporate level is considered an asset, especially in roles involving digital transformation, strategic planning, or information management.
• Strong understanding and demonstrated interest in hospital operations, particularly as they relate to digital health strategies, risk management, and information technology.
• Proven experience in project management, with excellent organizational and time management skills to support annual planning, budgeting, performance cycles, and coordination of digital initiatives.
• Demonstrated ability to multitask and effectively prioritize competing tasks in a fast-paced and dynamic environment.
• Proactive approach with the ability to anticipate needs, escalate risks, and support strategic decision-making.
• Exceptional interpersonal communication skills, with the ability to build and maintain relationships across divisions, LDG members, internal teams, external partners, and executive leadership.
• Demonstrated ability to collect, analyze, and synthesize data relevant to IT, digital transformation, and divisional performance, and communicate effectively to diverse audiences.
• Superior analytical and problem-solving skills, particularly in evaluating technology solutions, supporting business cases, and monitoring key performance indicators.
• Outstanding writing skills, with a proven ability to draft and edit high-quality speeches, presentations, reports, and communications for executives, clinicians, administrators, and stakeholders.
• Demonstrated ability to develop comprehensive reports and presentations tailored to various audiences, including executive leadership, LDG members, and external stakeholders.
• Proficiency in Microsoft Excel, PowerPoint, and the Microsoft suite is required, with experience in maintaining dashboards, workplans, and performance tracking tools.
• Knowledge of current trends, developments, and regulations in healthcare and the public sector, including governance, management of best practices, and compliance with hospital standards.
• Ability to travel between the three main sites and satellite locations of Trillium Health Partners and hospitals within the LDG, as needed to facilitate partner engagement, project delivery, and alignment of digital initiatives.

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.

Trillium Health Partners (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion of best practices throughout THP operations, policies, and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified.

We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.

Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply, but only those selected for further consideration will be contacted.

About Us Trillium Health Partners is one of Canada’s largest community-based teaching hospitals. Our team of more than 17,000 people serves the growing and diverse populations of Mississauga, west Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and nine satellite locations. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030 , we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities.