Executive Operations Associate, President's Office - Terrace

Job description and duties

Coast Mountain College (CMTN) invites applications for an exciting opportunity for an experienced professional to fill a key administrator position in the role of Executive Operations Associate, President’s Office. This appointment will commence as soon as possible. The salary for this role is $83,342.00 annually, plus a comprehensive benefits package.

CMTN is dedicated to employment equity and diversity by providing a workplace that is inclusive and welcoming. It is our aim to reflect the diversity found in our unique region throughout CMTN’s workforce.

Our team is committed to Indigenization, Inclusion, Diversity, Equity, Accessibility, and Internationalization. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

Duties: Under the direction of the President & CEO, The Executive Operations Associate supports the analytical needs, administrative responsibilities, and smooth operations of the President’s Office. Under the general supervision of the President, the EOA will provide high-level confidential senior administrative support to the President, the senior leadership team, and associated councils and/or committees as required. This role requires in-person, on-site work at the Terrace Campus from Monday through Friday. Occasional work on weekends and in the evening is required. This position may require some travel in the region.

Illustrative samples of responsibilities:

• Application of critical thinking skills and the ability to write concisely and quickly, including: researching, writing, and analyzing documents, data, briefing notes, and legislation; drafting reports for the government for the executive; collating data and writing summaries; serving as an active, informed member of the FOI working group
• Ownership and maintenance of the department’s written materials, such as writing meeting minutes, correspondence, bulletins, agendas, presentations, policies and procedures; development of internal record-keeping systems that comply with relevant legislation and policies; management of confidential files; administrative support to councils and committees as required
• Project management including participation in CMTN’s strategic planning
• Travel arrangements, meeting logistics, and other leadership team support
• Establishment and maintenance of calendars, meetings and databases
• Financial support for the President’s Office, including but not limited to paying invoices, reconciling credit cards, monitoring expenditures
• Maintenance and updates of electronic and hard copy files and documents
• Support of leadership team activities, training, and meetings, as well as visits by dignitaries
• Work with confidential, time-sensitive materials

Qualifications

Education

• Undergraduate degree in a related discipline. Preference will be given to candidates who have completed their bachelor’s degree; however, a combination of education and experience may be considered

• Professional Certifications considered an asset, such as but not limited to the Canadian Certified Administrative Professional (CCAP), Project Management Professional (PMP); Certified Information Privacy Professional (CIPP/C)

  Experience

• Three or more years of progressive administrative work experience supporting an executive/executive team

• Experience in a unionized higher education institution or public agency is highly desirable

• Experience using advanced features of Microsoft Suite Office, including Excel, Word, PowerPoint and Outlook

• Experience writing briefing notes and developing reports is an asset

• Experience in project management is an asset

• Experience coordinating logistics

  Knowledge, Skills and Abilities

• Ability to maintain a high degree of confidentiality

• Knowledge of administrative procedures, systems, and responsibilities

• Very strong writing and research skills, as they pertain to duties for the President’s Office, government correspondence, and drafting documents. Ability to write well without the use of artificial intelligence (AI) and generative artificial intelligence (GenAI)

• Ability to handle and prioritize multiple tasks while maintaining meticulous attention to detail in all aspects of work. Strong time management skills and a high level of organization. A ‘can do’ attitude that is action-oriented

• Proficient at adapting to emerging technologies

• Experience creating, storing and sharing documents efficiently, using the Microsoft Office suite and shared storage systems, such as SharePoint

• Comfortable developing relationships, rapport with internal and external partners

Application information

To apply please send a cover letter, quoting competition 25.071E and an up-to-date resume to: Coast Mountain College, Human Resources (Email: apply@coastmountaincollege.ca).

In your cover letter, please select one of the TRC 94 Calls to Action that, in your opinion, is best suited to this portfolio. Why is it well suited and how might that call to action influence your work? Applications will be evaluated based on the cover letter, how well it addresses this question, and how well the applicant’s qualifications align the stated criteria.

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Closing date

September 8, 2025

Competition number

25.071E

Job status

Open

Posting type

Exempt (non-union)

Audience

Open to both internal and external candidates

Department

• President’s Office

Campuses

• Terrace