About Us

Classic LifeCare is a trusted provider of homecare services, dedicated to enhancing the lives of individuals through compassionate, professional, and client-centered care .  We are currently hiring an organized, detail-oriented  Financial Administrative Assistant  to join our team. This is a full-time, permanent role ideal for someone with strong payroll, finance, and customer service skills who thrives in a supportive and professional environment.

What You'll Do

As the  Financial Administrative Assistant , you will play a key role in ensuring accurate and timely payroll and invoicing processing, supporting our employees with payroll-related inquiries, and assisting with invoicing and financial tasks.

Payroll Responsibilities

• Process semi-monthly payroll for all locations using  ADP Workforce Now
• Verify approved, cancelled, and rejected time entries
• Process paid sick days, vacation pay, premiums, and office visits
• Enter and manage ROEs, adjustments, T4s, and T2200s
• Handle employee payroll inquiries within 24 hours
• Conduct offboarding in ADP, including termination processing
• Perform audits, resolve discrepancies, and track custom pay rates

Accounts Receivable

• Prepare and send invoices semi-monthly
• Ensure accuracy in billing hours, rates, and client data
• Process third-party billing via external portals
• Reconcile client accounts and follow up on outstanding payments
• Post payments and prepare weekly deposits
• Create and analyze aging reports for high-risk accounts

Bookkeeping

• Post payments and revenue in  Sage 50
• Perform monthly bank reconciliations (for multiple locations)
• Manage franchise payments

Administrative Support

• Answer phones and direct calls
• Complete regular checklists to ensure tasks are completed
• Issue client and tax receipts as required

Who You Are

We’re looking for someone who is dependable, organized, and confident working with numbers and people.

Qualifications

• Minimum  2 years of payroll and customer service experience
• Certificate or diploma in  Business Administration or Bookkeeping  is an asset
• Proficient with  Microsoft Office  (Excel, Outlook, Teams, SharePoint)
• Experience with  ADP Workforce Now  and  Sage 50  preferred
• Strong knowledge of payroll best practices and finance principles

Skills and Attributes

• Exceptional attention to detail
• Strong problem-solving and reconciliation skills
• Excellent communication and interpersonal skills
• Proven ability to handle sensitive and confidential information
• Strong sense of accountability and ownership of responsibilities
• Ability to manage multiple priorities and meet deadlines

Why Join Classic LifeCare?

• Competitive salary
• 2 weeks paid vacation  per year
• 1 week paid sick time  per year
• Extended health and dental benefits  after 3 months
• A professional, respectful, and team-oriented workplace
• Opportunities for growth and skill development

Job Type: Full-time