Who you are

• You’ll have experience in office or facilities coordination, ideally within a technology or fast-paced business environment
• You’ll be highly organised, reliable, and committed to delivering excellent service
• This role suits someone with a warm, approachable nature and a strong focus on customer service, confident in leading tasks independently
• Strong communication skills, with the ability to engage confidently across teams
• A collaborative and professional attitude, with a focus on employee wellbeing and workplace efficiency
• Willingness to learn and grow
• Ability to manage multiple tasks and prioritise effectively
• Proficiency in Microsoft Office tools (Outlook, Excel, Word)
• Interest in or progress toward IOSH or NEBOSH qualification

What the job involves

• As a Junior Office Manager, you’ll play a key role in ensuring Graphcore Cambridge office runs smoothly, supporting both our engineering and business teams in a dynamic, collaborative environment
• You’ll take ownership of daily operations, working alongside the Facilities Manager and cross-functional teams to maintain a safe, efficient, and engaging workplace
• Vendor coordination, space planning, emergency readiness, and the administration of security access systems, including mobile ID setup and auditing. You’ll handle health and safety compliance in line with our Integrated Management System (IMS), including oversight of the Cardinus H&S Training Platform and training records for DSE assessments, First Aid responders, and Fire Marshals
• Responsible for visitor and meeting room platforms (e.g. Envoy, Robin), support document control through Cognidox and SharePoint and handle the Cambridge office’s Facilities intranet page to ensure information is accurate and up to date
• Coordinate wellbeing initiatives that foster a positive office culture, contributing to the Wellbeing and H&S Committees
• Manage office supplies, equipment, and service contracts
• Support HR with onboarding new starters and workspace setup
• Assist with finance administration and reporting
• Occasionally organise company events, and seasonal activities (e.g. Christmas parties)

Benefits

• Work-Life Balance: We believe you should have a good work-life balance. Everyone's situation is different, so we offer flexible working arrangements and start and finish times, allowing you to choose when to work from home or come into the office
• Wellbeing: We want to ensure that our employees have the resources and support they need to prioritise their health and wellbeing
• Healthcare: We offer Private Medical Insurance (PMI) to our employees to help them take care of their health and that of their loved ones
• Progression: We prioritise learning and development as an integral part of our culture at Graphcore. Our Talent Development team is dedicated to equipping all our employees with the necessary tools, resources, and support to enhance their skills and reach their full potential in their careers
• Pension: We believe that our employees deserve the best when it comes to planning for their future
• Income Protection: Graphcore understands that unforeseen circumstances can happen, and we want to ensure our employees have the necessary financial security in place