Strong work ethic. Strategic thinker. Detail Oriented.

Does this sound like you? If so, this position may be for you.

The Armour Group Limited is one of the leading hospitality, development, and construction companies in Atlantic Canada. With its resolute team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia carefully designing, developing, constructing, and operating some of our region’s most iconic buildings and businesses including Muir Hotel, Delta by Marriott Dartmouth, and Queens Marque District. With more than 50 years of history locally, this family-owned firm remains committed to a principled approach to development, ensuring that our work is environmentally sustainable and integrated into the communities we serve. If you share our values and would like to collaborate with skilled professionals, Armour is presently seeking a Contracts Coordinator.

Reporting to the Associate General Counsel, the Contracts Coordinator will act as a liaison between legal and construction, providing proactive support through the end-to-end contract process for our construction operations. The Contracts Coordinator will be capable of working independently, tracking deadlines and communicating with internal team members and external subcontractors in a busy environment.

As the Contracts Coordinator, your work will include:

• Contract Coordination
• Serve as the primary point of contact for all construction contract requests internally, ensuring that the request and supporting documentation are complete.
• Draft contracts using company templates, working closely with in-house legal department to finalize and approve.
• Maintain the contract tracking system, ensuring accurate and complete records of contracts and supporting documentation are received prior to the project starting.
• Build and maintain relationships with external contractors and internal teams, proactively communicating to ensure contract preparation, execution and delivery of required materials.
• Ensure compliance with internal contract standards.
• Support project managers and in-house legal in monitoring for compliance, including tracking deadlines, preparing and sending notices to contractors, contract amendments, and other documentation.
• Support in the creation, amendment and implementation of new procedures related to contracts administration.
• Administrative Support
• Provide general administrative support.
• Develop and maintain efficient administrative systems and procedures, recommending improvements to workflow and processes.
• Assist in drafting, reviewing, proofreading, and finalizing documents, reports, and correspondence.
• Coordinate and support meetings, including preparing agendas and detailed minutes.
• Track and manage important deadlines and manage calendars.
• Communication & Collaboration
• Preparing reports to department leadership.
• Collaborate across departments and staff to support smooth workflows.
• Ensure confidentiality and maintain the highest level of integrity when handling sensitive files.

What we are looking for:

• Strong communication skills, both verbally and in writing.
• Ability to take initiative, work independently and exercise good judgment.
• Strong attention to detail and accuracy.
• Experience with MS Office suite.
• Experience in a similar role would be an advantage, however anyone with transferrable skills is encouraged to apply.

What is in it for you?

• Employer RRSP plan
• Employee Assistance Program
• Continuing education support
• Discounts at selected Queen’s Marque restaurants
• On-site fitness facilities
• Opportunity for internal career growth
• Comprehensive Health and Dental Benefits
• Working along side a collaborative team of likeminded individuals

As Armour Group is a family organization, we value our employees and their well-being. If you would like to join an organization with which you can have a work life balance, career growth, long term job stability, and an opportunity to positively contribute to the Maritimes, this position may be for you!

Qualified applicants are invited to submit their resume and cover letter to recruitment@armourgroup.com. The Armour Group Limited is an equal opportunity employer. While we thank all applicants only those selected for an interview will be contacted.