About ProxyLink At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

ProxyLink is partnering with one of our clients in the not-for-profit sector to recruit a Manager, Finance & Operations. This is an excellent opportunity for a hands-on accounting professional who enjoys a blend of full-cycle accounting, financial operations, compliance, process improvement, and team leadership.

This role is ideal for an accounting professional who understands the impact of financial decisions beyond reporting and can oversee complex accounting processes with accuracy, accountability, and strong attention to detail. The successful candidate will bring experience managing end-to-end accounting functions, maintaining strong financial controls, supporting audits, and improving operational efficiency.

Key Responsibilities Full-Cycle Accounting & Financial Operations Manage day-to-day accounting operations, ensuring accurate and timely processing of financial transactions. Perform full-cycle accounting activities, including journal entries, account reconciliations, accruals, adjustments, and financial analysis. Lead month-end and year-end close processes, ensuring accuracy and completion of required reporting activities. Prepare supporting schedules, reconciliations, and documentation for financial reporting and audit requirements. Review financial transactions to ensure proper coding, classification, and compliance with accounting policies. Identify opportunities to streamline processes, improve efficiencies, and strengthen internal controls.

Banking, Reconciliations & Cash Management Oversee banking operations and perform regular reconciliations across multiple accounts. Monitor cash flow and ensure accurate tracking and reconciliation of funds. Review and validate payment processes, transaction reports, and supporting documentation. Investigate discrepancies and work with internal teams to resolve accounting issues. Maintain accurate records related to financial transactions and account activity.

Distribution & Financial Administration Oversee financial processes related to member and stakeholder distributions, ensuring accurate accounting, reconciliation, and reporting. Review high-volume transaction activity and ensure appropriate allocation and documentation of funds. Analyze reports tracking funds received, allocated, and distributed. Collaborate with internal teams to review system-generated reports and improve data accuracy. Ensure timely and accurate processing of financial activities while maintaining strong controls.

Tax Compliance & Audit Support Manage GST/HST, Non-Resident Tax (NRT), and other tax remittance processes. Coordinate annual tax reporting and preparation of applicable tax slips, including T4A, T5, T3, Schedule 15, NRA4, and related filings. Support year-end tax reporting and ensure compliance with applicable federal and provincial requirements. Prepare audit working papers, reconciliations, and supporting documentation. Act as a key contact during audit processes and provide required financial information and explanations. Maintain strong internal controls to safeguard organizational assets.

Operations & Team Leadership Oversee operational processes, vendor management, procurement, facilities coordination, and records management. Support process improvement initiatives and system enhancements. Assist with annual insurance renewal activities and operational planning. Provide leadership, coaching, and performance support to two direct reports. Collaborate with cross-functional teams to improve financial and operational effectiveness.

Qualifications CPA designation required or close to completion. University degree in Accounting, Finance, Commerce, Economics, or a related field. 5–7 years of progressive accounting and finance experience. Strong full-cycle accounting experience, including journal entries, reconciliations, month-end and year-end close processes. Experience preparing financial statements, audit schedules, and supporting documentation. Previous experience leading or mentoring team members. Strong understanding of accounting principles, financial controls, and compliance requirements. Hands-on experience with tax reporting and remittances, including HST, NRA4, T4A, T5, and T3 filings. Advanced Microsoft Excel skills. Experience with Sage 300 is a strong asset. Excellent analytical, problem-solving, organizational, and communication skills. Ability to work independently while collaborating effectively across teams. Strong attention to detail and ability to understand the downstream impact of financial transactions and decisions.

Why Join? This is an opportunity to join a respected not-for-profit organization in a role that combines accounting expertise, financial leadership, operational oversight, and process improvement. You will play a key role in managing full-cycle accounting activities, strengthening financial processes, supporting compliance requirements, and contributing to the organization’s continued success.

Interested? Apply today! If your skills and experience align with our client’s requirements, a member of the ProxyLink team will be in touch to discuss the next steps.